Job Description

Posting Number

Internal Recruitment

Working Title

Anticipated Hiring Range

Work Schedule

Job Location

Department

About the Department

Essential Job Duties

• Preparing and processing proposals for ledger 5 (grant) accounts through PINS, grants.gov, and other agency electronic submissions programs
• Reviewing new award guidelines, procedures, and regulations with parties involved. Must be able to interpret agency and university requirements, policies, and practices and communicate this to the PI’s.
• Serve as a liaison between Principle Investigator (PI), College, University, and agency during proposal submission and in preparing PMRs (e.g., subcontract requests, re-budget, change in PI, NCE, etc.)
• Serve as the lead pre-post award specialist as a resource to the other pre-post award specialist(s)
• Keeping up-to-date on compliance rules and regulations of NC State and of agencies including NSF, NASA, ONR, ARO, AFOSR, DOD, EPA, and NIH.
• Post-award analysis of budgets including monitoring and reviewing expenditures for accuracy and compliance.
• Monitoring accounts to ensure compliance with Cost Accounting Standards (Federal), the State of North Carolina and NCSU guidelines, federal and state guidelines and sponsor terms and condition
• Ensuring budget and expenditures meet award guidelines. Daily management of all issues related to sponsored research projects. Verify the accuracy of expenditures; and if needed, process the appropriate corrective actions.
• Working with principal investigators on developing facets of the pre-award budgets and post-award budget changes following university and agency rules and regulations compliance.
• Initiate the closeout process for ledger 5 accounts; ensure all direct costs for project have been accounted for; ensure departmental policies and procedures are followed; and obtain approval from PI and Department Head before submitting final documentation to the College.
• Developing and maintaining internal control procedures and processes for internal workflow.
• Initiating and obtaining agency and/or university approvals through the PMR system when required for the following actions on ledger 5 projects: re-budgeting, equipment acquisition, travel, no-cost extensions, pre-award account numbers, and pre-award costs; preparing online journal vouchers and interdepartmental transfers; and preparing budget projections for PIs when requested.
• Demonstrates confidentiality and organization in record retention for internal control and audits for both sponsored and non-sponsored research accounts.
• Administrative tasks include copying, assisting in file management (to include but not limited to filing, archiving, purging, etc.). Performs a variety of other duties as assigned (and as needed). Assist with providing office support and related administrative functions as needed. Extensive interactions with students, faculty and support staff both internally and campus wide.

Other Responsibilities

Minimum Education and Experience

• Requires post-baccalaureate credentials; a bachelor’s degree plus 0-2 years experience may be substituted for the advanced degree on an exceptional basis.

Other Required Qualifications

• Previous contracts and grants experience;
• Proficiency in MS Excel;
• Strong organizational and communication skills;
• Must demonstrate a proactive, collaborative and customer focused work style;
• Ability to learn processes and systems quickly and be flexible to change and organizational growth;
• Must demonstrate strong computer and web-based experience to include strong skills with Microsoft Office products (i.e. Word and Excel) and Google Apps (ie: Drive, Docs, Forms, Sheets) as well as demonstrated capabilities to use proprietary software packages and web-based financial management systems;
• Knowledge of accounting principles and practices with the ability to plan budgets;
• Ability to interpret and apply complete Federal and State fiscal regulations to analyze and correct accounting and financial problems and errors;
• Ability to establish effective working relationships with business and program personnel;
• Must demonstrate excellent written and verbal communication skills as well as excellent organizational and problem solving skills;
• Must be able to work independently and be able to multi-task.

Preferred Qualifications

• Prefer 3+ years of university experience in Contracts and Grants.
• Experience with PeopleSoft Financials, PINS, RADAR, Grants.gov, NSF Fastlane.
• Knowledgeable of University research administration (Pre and Post-Award), Cost Accounting Standards, Budget Development and Federal, State and University policies and procedures is a plus.
• Understanding of audit requirements and a thorough knowledge of government accounting methods and procedures, financial practices, federal circulars, governmental accounting standards board (GASB), fund accounting, budgeting, and state and university policies and regulations.
• Knowledgeable of sponsored research process and procedures, as well as experienced in pre-award and closeout process for sponsored research.

Required License(s) or Certification(s)

Valid NC Driver's License required

Commercial Driver's License required

Job Open Date

Anticipated Close Date

Special Instructions to Applicants

Position Number

Position Type

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Appointment

Mandatory Designation - Adverse Weather

Mandatory Designation - Emergency Events

Is this position partially or fully funded on ARRA stimulus monies?

Department ID

AA/EEO

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