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Lead Accountant
Job Description
Posting Number
PG192547EPInternal Recruitment
NoWorking Title
Lead AccountantAnticipated Hiring Range
$70,000 - $85,000Work Schedule
Monday - Friday, 8:00am to 5:00pm with an expectation of three work days on site.Job Location
Raleigh, NCDepartment
Business ServicesAbout the Department
NC State Continuing Education serves the public, the non-traditional student, and the academic community of NC State by facilitating access to University knowledge and resources and alternative methods of knowledge transfer; specifically to support non-credit programs provided by the University for non-degree seeking students.
The NC State Continuing and Lifelong Education (NCSCaLE) serves as a gateway to the vast intellectual and technical resources at NC State University. NCSCaLE has continually evolved to meet the educational needs of individuals, organizations, governmental agencies, and corporations. For more than 95 years, NCSCaLE has proudly carried on the tradition of public service first established by Jane S. McKimmon, a pioneer in the field of continuing education.
The Business office is one of the administrative support units within the NCSCaLE, a $27 million operation that is supported primarily by revenue-generating programs. The Business Office provides business administration, financial management, human resource management for full-time, part-time, temporary, and student employees, redistribution of salaries, supplemental pay and audit and approval of compensating controls, information analysis, contract and grant review, and policy interpretation and dissemination for all units within the NCSCaLE division. The unit is an authorized receipts and accounts receivable center. The Business Office is responsible for timely billing and ensuring that all collection efforts comply with the guidelines of the Attorney General’s Office and the Office of State Controller. Establishes and monitors use rates for the Division.
Essential Job Duties
The Lead Accountant is part of a team of accountants within the NC State Continuing and Lifelong Education business office and will report to the Assistant Vice Provost of Business Operations. This position will be a part of an organization at a time of reinvention and a great opportunity. This position will perform complex and specialized accounting.
The Lead Accountant will provide support to the business office of the McKimmon Conference & Training Center (MCTC), Print Services, McKimmon Repair & Replacement (R&R), The Upper Coastal Plain Learning Council (UCPLC), The Collaborative (The Gateway), Osher Lifelong Learning Institute (OLLI), Office of Professional Development (OPD), Customized Training & Development (CTD), and Technology Training Solutions (TTS), and other assigned units. Along with the team of mid-level accountants, the lead accountant will be responsible for divisional student financial aid (for example, MyCAA and Tungsten invoicing), as well as backup for billing for Ungerboek and the University’s non-credit reporting system, REPORTER. Other responsibilities will include reviewing and approving purchase contracts, internal service charges analysis and billing, payroll reconciliation, updating sales forecasts and completing program closeouts, approving divisional internal departmental transfers and vouchers, REPORTER financials set up, assisting with the division budget and analysis, ThriveDX loan certifications and revenue projections and assisting with the annual PCI compliance process. This position is engaged in budgeting, cost accounting, or other fiscal functions and will apply accounting principles and practices to a wide range of accounting, budgeting, and/or other fiscal functions.
Duties include but are not limited to:
- Analyze unit budgets and provide reporting/dashboarding. Advise the Assistant Vice Provost on appropriate courses of action with regard to the management of funds, fiscal year-end close, and program closeouts. This includes preparing financial reports on a regular basis.
- Customized Training and Development, Technology Training Solutions, and Office of Professional Development Closeouts: Reconcile program financial information from Project Coordinator’s closeout reports. Process revenue sharing (contra revenue) or billing to clients per reconciled closeouts; update sales forecasts with closeout values and projected timelines for deferred revenue analysis.
- Quarterly internal review of transactions for division and business process analysis.
- Analyze and provide recommendations for OPD/TTS Administrative Fee, Revenue Sharing Agreements, and Sales Forecasts; Print Services, MCTC sales forecasts, and various summer programming receipted operations.
- Review and approval of purchase contracts. Serves as the subject matter expert in contract submission; Works directly with Procurement for contract approvals and serves as the liaison between vendor and purchasing for any contract-related issues.
- Administrative Cost Allocation analysis of annual rates and reporting.
- Responsible for timely, accurate preparation and examination of a variety of financial reports (financial status reports, cost-sharing reports, etc.).
- Division payroll reconciliation and redistributions.
- Manage division Financial Aid process.
- REPORTER (non-credit registration system) Financials Setup and primary contact for the division.
- Manage ThriveDx loan certifications and distributions to ThriveDx; revenue sharing reconciliation and distribution on-campus partners, and multi-year revenue projections and enrollment reports.
- Manage contracts and grants budget, review and approval process for the department.
- Must independently interpret and apply a thorough knowledge of Generally Accepted Accounting Principles (GAAP), internal controls, accounting functions, accounts receivables, collection policies, and regulations.
- Applies extensive accounting acumen and background to review and/or process all procurement requisitions $5K and over, small purchase vouchers, reimbursements, and various other accounting tasks.
- Meet with the AVP Business Operations to review progress and input in the monthly Financial Statements.
- Apply in-depth knowledge of accounting theories and principles and systems design.
- Monitor and collect data to assess accuracy and integrity; analyze data; ensure compliance with applicable standards, rules, regulations, and systems of internal control; interpret and evaluate results, prepare documentation; create financial reports and/or presentations.
- Independently resolve complex problems for which there is no clear precedent that exists within the current system or implement new accounting structures. Compile, monitor, examine, and audit various financial statements/reports for accuracy and integrity, and conformance to accepted accounting and program guidelines.
- Serve as backup to the Accountants: Review, approve, and/or process vouchers, marketplace orders, requisitions, journal entries, and travel reimbursements; refresh internal budgets and serve as a business partner with department heads and program directors.
- Serve as a backup to the Assistant Vice Provost of Business Operations for the NCSCaLE division when unavailable.
- Assist with cash/check receipting processes and internal control procedures.
- Clearly and collaboratively communicates information with various audiences in a professional manner; requires communication with appropriate university department(s) and/or knowledge of available resources.
Other Responsibilities
- Other duties as assigned.
Minimum Education and Experience
Requires post-baccalaureate credentials plus 2-4 years experience; a bachelor’s degree plus 3-5 years experience may be substituted for the advanced degree on an exceptional basis.
Other Required Qualifications
- Must have advanced skills utilizing Google and Microsoft software applications (Google suites, Word, Excel), Advanced Excel ability.
- Demonstrated knowledge of budgeting practices and procedures as well as Generally Accepted Accounting Principles (GAAP).
- Must be customer-service oriented, ability to respond in a timely manner to questions, and resolve problems as quickly as possible.
- The ability to work under pressure, adaptability, and flexibility.
- Must have strong interpersonal skills, attention to detail, and good written and verbal communication skills.
- The ability to exercise judgment and discretion in handling sensitive and confidential issues.
- The ability to interact effectively with various groups of people.
- Ability to work independently but also work as a collaborative team member and play an integral part in creating a positive work environment.
- Excellent file management skills (both paper and electronic filing).
- Organizing, planning, and prioritizing work – developing specific goals and plans to prioritize, organize, and accomplish work.
- A comprehensive understanding of the state and university policies and procedures as they relate to accounting and best practices.
Preferred Qualifications
- Prefer experience at NC State or other higher education institutions.
- Demonstrated knowledge of the state of North Carolina and NC State fiscal policies and procedures.
- Peoplesoft Financial experience.
- Smartsheets experience.
Required License(s) or Certification(s)
- Valid Driver’s License required.
- North Carolina Driver’s License required within 60 days of hire and must be maintained.
Valid NC Driver's License required
YesCommercial Driver's License required
NoJob Open Date
04/28/2023Anticipated Close Date
Open until filledSpecial Instructions to Applicants
In addition to your application please submit a cover letter, resume, and contact information for at least three (3) professional references.
Position Number
00041498Position Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Mandatory - Medical EmergenciesIs this position partially or fully funded on ARRA stimulus monies?
NoDepartment ID
093003 - Business ServicesAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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