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Faculty Assistant II

Harvard University

Job Description


25-May-2023

Faculty of Arts and Sciences

62519BR


Job Summary

This part-time position will support one faculty member and their dynamic, cutting-edge research lab within the Department of Stem Cell and Regenerative Biology.


Position Description

In support of the faculty member, the Faculty Assistant will maintain and update faculty documents (bibliographies, CVs, reference letters, lab member visa support letters, presentations, and/or web pages), contribute to course/presentation materials, assist with grant proposal administrative organization, maintain paper and electronic filing systems, manage a minority of telephone and email communications, schedule meetings and events.

In support of the faculty memberís large and complex laboratory, the faculty assistant will serve as information resource and point administrative contact for lab members, including postdoctoral fellows, research associates, Ph.D. and undergraduate students, and lab staff. The Faculty Assistant will facilitate completion of appointment documents, monitor and coordinate visa applications and appointments, make travel arrangements for lab members, guests (and occasionally the faculty member), process reimbursements and corporate card payments, schedule lab meetings and events, and approve reported time and absences for lab staff members.

The assistant will also be responsible for the allocation of lab costs to predetermined funding sources, personnel rosters/lab directory, and equipment inventory; as well as for faculty budgeted administrative expenses (mail, copier, telecom, office supplies). Other responsibilities may include occasional general support for SCRB administration.


Basic Qualifications

Three plus years related experience, with proven office administration experience.


Additional Qualifications and Skills

Strong customer service skills are required. Business training or college degree preferred, or an equivalent of education plus experience in an office environment. Solid working knowledge of office processes and systems, and of related computer software and electronic communications tools. Proven organization and interpersonal skills, with experience providing complex administrative support to one or more.

Ability to work across teams and with a variety of projects and constituencies.


Working Conditions

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.


Additional Information

This is a one year term position with the possibility of extension based on availability of continued funding.

All formal offers will be made by FAS Human Resources.


Benefits

We invite you to visit Harvardís Total Rewards website to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration


Department Office Location

USA - MA - Cambridge


Job Code

403028 Faculty Assistant II


Department

Stem Cell and Regenerative Biology


Union

55 - Hvd Union Cler & Tech Workers


Pre-Employment Screening

Identity


Schedule

22 hours per week, primarily on-site.†


Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


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