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Administrative Operations Assistant
Job Description
Position Number:
128418Title:
Administrative Assistant IIFunctional Title:
Administrative Operations AssistantCategory Status:
22-Nonexempt, Contingent 2Applicant Search Category:
StaffUniversity Authorized FTE:
100Unit:
VPSA-VP Student AffairsHiring Range Minimum:
39232Hiring Range Maximum:
47078.4Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
This position serves as part of the team that provides the primary administrative operations support to the Office of the Vice President for Student Affairs (OVPSA) in the Division of Student Affairs. This position provides important and excellent customer service to the division’s internal and external constituents. The position provides receptionist coverage via phone and email, coordination of calendars and conference rooms, preparation of meeting materials, and secondary supervision, training and performance feedback for student office assistants. Supports the office through inventory management and purchasing of supplies, coordination of parking requests from staff, and maintenance of common area spaces in the office such as kitchen, copy area, and supply closet.
Minimum Qualifications:
Education:
High School Diploma or GED
High School Diploma or GED
Experience:
3 years experience providing administrative support.
3 years experience providing administrative support.
Knowledge, Skills, and Abilities:
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effective both orally and in writing.
- Ability to proofread and edit written documents.
- Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
- Ability to understand and follow oral and written instructions.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Preferences:
Preferred Knowledge, Skills, and Abilities:
- Excellent interpersonal, oral, and written communication skills, attention to detail, and be a creative problem solver.
- The ability to respond to various requests simultaneously and provide excellent customer service.
- The ability to work independently, exercise good judgment, and possess the highest degree of discretion and confidentiality.
- Computer skills: Proficiency in Microsoft Excel, Word, PowerPoint, Google Apps (GMail, Doc, Spreadsheet, Meet, etc.), Zoom, and other applications.
Additional Certifications:
Additional Information:
- Expected starting salary is in the low to mid $40,000s.
- Generous leave and benefits package available including tuition remission. uhr.umd.edu/benefits
- The position is not eligible for telework.
Job Risks
Not Applicable to This PositionPhysical Demands
- Normal office environment – Sedentary work.
- Exerting up to 10 pounds of force occasionally and/or negotiable amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
- Ability to travel around campus for meetings and to attend to duties.
Posting Date:
05/22/2023Closing Date:
06/05/2023Open Until Filled
NoDiversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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