Summary

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Reporting to the Director of Center for Global Engagement, we are looking for a experienced and motivated administrative assistant to support our mission of promoting international education and promoting cross-cultural understanding. You will play a vital role in providing administrative and operational support to the office staff, faculty, students, and external stakeholders. Primary responsibilities will include, provide administrative support for the Director and CGE staff, Serve as primary contact for the director and the department, event coordination and management, financial and vendor management, student services management and support student services.

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.
• Many choices for comprehensive health insurance.
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier .

For tuition support information can be found at: https://www.umflint.edu/hr/ benefits/

The University of Michigan-Flint exhibits its commitment to diversity, equity, and inclusion through enacting fair practices, policies, and procedures particularly in support of the equitable participation of the historically underserved. UM-Flint recognizes the value of diversity in our efforts to provide equitable access and opportunities to all regardless of individual identities in support of a climate where everyone feels a sense of belonging, community, and agency.

Diversity is a core value at University of Michigan-Flint. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. The University of Michigan-Flint seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning for the purpose of becoming global citizens in a connected world.

Information about our vision, mission and values can be found at: https://www.umflint.edu/ chancellor/leadership-mission- vision/

The University of Michigan-Flint's DEI plan can be found at: https://www.umflint.edu/dei/

Responsibilities*

Director for Global Engagement Administrative Support

• Serve as the primary contact for the Director scheduling and support with day-to-today operations, special projects, reviewing partnership agreements and grant proposals.
• Assist with departmental purchases, process payments, and vendor management.
• Generate and process general budget and procurement forms.
• Take meeting minutes.
• Manage Purchase Orders and invoice payment for the Director.
• Coordinate and support Center for Global Engagement advisory committee
• Provide support for assessment of CGE programs and services.
• Assist with domestic and international travel arrangements.
• Support the Director with grant writing, Request for Proposals reviews, and generate reports.
• Budget maintenance and reporting
• Assist with departmental document reviews.

Center for Global Engagement

• Be the lead customer service representative for the Center for Global Engagement.
• Receive and respond to routine departmental correspondence.
• Recruit, hire, supervise and train Center for Global Engagement student ambassadors, including payroll management.
• Provide administrative support for the Center for Global Engagement staff that may include scheduling travel arrangements, preparing expense reports, Pro-Card reconciliation and assistance with event planning.
• Following the guidelines, maintain the budget, procurements and financial record keeping
• Update and maintain all marketing and print promotional materials including preparing and distributing the Center for Global Engagement news?s letter.Purchase and maintain CGE?s promotional material inventory.
• Assist with International and Global Studies program administration

Scholarship and Special projects Coordination

• Provide project coordination and logistical support for activities such as international student orientation, international student engagement and success activities, Education Abroad/Study Away orientations, international education week, faculty fellow program, international delegation campus visit etc.
• Coordinate the call and receipt of departmental scholarships
• Distribute approved scholarships, recordkeeping and follow up.

Required Qualifications*

• Associates degree or equivalent combination of relevant education and experience
• 4 or more years of relevant experience in an administrative support role

Work Schedule

A consistent hybrid work schedule (some days on campus and some days working remotely) is available for this position at this time. However, this is subject to change based on the responsibilities of the position and the needs of the department.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.