Job Description

Provides administrative support services to the Vice President and staff assigned to the Human Resources Department. Oversee completion of all administrative tasks related to the daily operations of the Department. The Staff Associate's role will emphasize advocacy for current and potential faculty and staff through problem-solving, decision-making, and accessing of internal and external resources.

Responsibilities and Duties:

• Support the department in all activities related to institutional mission, goals, and strategic plan; assist with the development of programmatic initiatives, implementation of policy and procedure, and management of projects.
• Prepares materials for the Board of Trustee packages and Division reports.
• Manage all administrative tasks and technical responsibilities related to the Department.
• Facilitate the onboarding process for new employees, ensuring they complete the necessary paperwork, receive orientation materials, and understand company policies and procedures.
• Assist with planning and implementation of department and college-wide events.
• Complete and process unemployment claims, dispute claims and attend unemployment hearings as needed.
• Responsible for all employee files, creating new employee files, pulling terminated files, and daily filing is done in accordance with department procedures. Manage work of part-time file clerk.
• Maintain and send monthly AFSCME and MCCC reports to local Union Stewards.
• Process CORI/SORI background checks on all new hires and update tracking spreadsheet.
• Create, send and track re-appointment letters and annual contracts for non-tenured staff and faculty.
• Responds to inquiries of a highly sensitive and complex nature.
• Investigate routine complaints and report to Vice President or Director in a timely manner.
• Demonstrate an exemplary level of confidentiality in all faculty and staff personnel matters.
• Assist VP and Director in coordinating all grievance meetings, mediations, and arbitrations.
• Attend internal and external meetings when appropriate.
• Additional duties as assigned.

Requirements:

• Bachelor's degree in a related field, and five years of work-related experience or an equivalent combination of education and experience.
• Three to five years of office management experience.
• Strong attention to detail, and the ability to multitask.
• Must be critical thinking, sound decision-making, judgment, and problem-solving skills.
• Experience with Microsoft Office Suite and other technology-related software.
• Able to work independently and cooperatively within the college community.
• Candidate should be an excellent communicator.
• Experience interacting with a culturally diverse faculty, staff, and student body.

Preferred Qualifications:

• SHRM-CP, SHRM-SCP, PHR, or SPHR certification.
• Experience using higher education software such as Banner and Argos.
• Excellent time management skills, be able to meet deadlines, have flexibility.
• Experience in a Human Resources office.
• Excellent interpersonal skills.
• Experience in a Community College setting.

Applicants who do not meet the qualifications stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position

Additional Information:

Position Status: Non-unit Professional, full-time state funded with benefits.

Hours: 37.5 per week

Salary: $57,000 - $68,000 (annually), commensurate with education and experience.

Worksite: Assignments may include all Massasoit sites. The main Human Resources office is located on the Canton Campus.

Deadline to Apply: June 4, 2023

Application Instructions:

A cover letter and resume are required, please apply online. Resumes will NOT be considered without an accompanying cover letter.

Please Note: Faxed, emailed, or mailed in resumes and/or materials will NOT be accepted. Due to the high volume of applications we receive, we are unable to provide individual feedback on application statuses. Please refrain from contacting the hiring manager and/or hiring department via phone, email, fax, mail, third person party or vendor and in person. Failure to comply, may result in application withdrawal.

Massasoit Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the Title IX and Compliance Officer, Amee Synnott, 508-588-9100, x1304, Brockton Campus, Administration Building, Room 219, asynnott@massasoit.mass.edu, or the Dean of Students & Deputy Title IX Coordinator, Jessica Correia, 508-588-9100, x1402, Brockton Campus, Student Center, Room 208A, jcorrei35@massasoit.mass.edu, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

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