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Administrative Service Officer (S04558P)

Job Description

Position Information

Posting Number S04558P
Position Title Administrative Service Officer (S04558P)
Department Physics
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday-Friday; 8:00am-5:00pm.
Hybrid optional up to two days per week.
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience up to $55,000.00.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Job Summary
To plan and assist in the coordination of the business management, administrative and staff services of a large and complex department of thirty (30) faculty, fifteen (15) full time staff, sixty (60) graduate students, and twenty (20) postdoctoral researchers. Responsible for coordinating administrative tasks associated with promotion and tenure, academic planning, and accreditation.
We are proud to offer a comprehensive benefits package to all our employees at the University.
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Essential Duties and Responsibilities
  • Coordinate the administrative operations of the Physics Department.
  • Coordinates new or existing departmental projects or programs and identifies sources of funds.
  • Prepares analysis or reports as required for projects or programs.
  • Prepares budgets and monitors expenditures.
  • Conduct cost studies and oversees preparation of various administrative issues.
  • Prepares statistical reports. Assists in speech and report preparation in response to official inquiries.
  • Provides assistance in negotiation, administration and termination of contracts and grants.
  • Maintains contact and liaison with other University offices or external agencies in connection with grant and research activities.
  • Coordinate special projects for the department.
  • Will supervise two (2) or more full-time employees.
  • Performs other duties as assigned.
Required Qualifications
  • Bachelorís degree in business administration or related field.
  • Four (4) of experience in administration or business management including at least two (2) years as the administrative assistant level or the equivalent experience.
  • Supervisory experience.
Preferred Qualifications
Working Conditions
Special Conditions for Eligibility
Working Title Office Manager
EEO Statement

UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.

Posting Detail Information

Number of Vacancies 1
Desired Start Date 06/01/2023
Open Date 05/02/2023
Review Start Date
Open Until Filled Yes
Minimum Number of References Required 3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

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