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Human Resources Coordinator
Job Description
Full Job Description
Position Summary
The Human Resources Coordinator shall plan, organize, and control all activities of the Human Resources Department. The Human Resources Coordinator will adhere to the policies as specified by the Alabama Community College System Board of Trustees, Federal and State regulations, and the Drake State Community & Technical College Faculty and Staff Handbook.
Salary: Appropriate placement on the Alabama Community College System Board of Trustees
Salary Schedule E1, Grade 02
Salary Range $48,712 - $64,473 (12 months, Exempt)
Salary step placement is based on experience per Drake State's practice for awarding salary step credits.
Work Hours: 8:00 am - 5:30 pm Monday - Thursday and 8:00 am 12:00 pm Friday
Essential Duties and Responsibilities
In addition to adhering to the general guidelines as specified by the Faculty/Staff Handbook, the President, the Executive Director of Fiscal Affairs and Administrative Services, and the Alabama Community College System Board of Trustees, responsibilities will include the following:
Plans, organizes and controls all activities of the Human Resources Department. Participates in developing department goals, objectives, and systems.- Maintain accurate information on all active faculty, administrative/staff personnel and ensure the security and confidentiality of all personnel files and documents.
- Work closely with Payroll personnel to ensure that all procedures relevant to personnel are maintained.
- Prepare and distribute letters of appointments on all administrative/staff, faculty, and adjunct personnel.
- Prepare and distribute professional service contracts.
- Conduct exit interviews, employee relations, counseling, and new employee orientation.
- Prepare and manage the budget for the Human Resources Office.
- Maintain all search files according to the ACCS Uniform Guidelines.
- Ensure that the employment procedures follow the policies and guidelines set by the ACCS Uniform Guidelines.
- Coordinate the employment process by:
- Responding to employment inquiries by phone or written correspondence.
- Posting employment information on the College’s website, the Internet, and job boards.
- Creating and distributing job announcements.
- Preparing advertisements for positions and advertising appropriately.
- Receiving and filing applications for job openings.
- Verifying references, past employment, and credentials of applicants.
- Notifying applicants of the status of their application.
- Meeting with the committee chairperson to review the process and review search policies and guidelines.
- Setting up interviews.
Participate in and represent the College in the ACCS Human Resources association and the local community.- Conduct confidential assessments and investigations.
- Coordinate and monitor the performance evaluation process and revise as necessary.
- Responsible for benefits administration.
- Manages the FMLA process to ensure compliance.
- Show evidence of maintaining and expanding professional competence through activities such as continuing or in-service education, membership in professional organizations, and participation in related community activities.
- Develop, recommend and implement personnel policies and procedures; prepares and maintain handbook on policies and procedures.
- Establish and maintain department records and reports.
- Participate in administrative staff meetings and attends other annual meetings and seminars.
- Responsible for maintaining the College’s organization chart.
- Responsible for updating and distribution of the College directory.
Qualifications
- Bachelors’ Degree in Human Resources Management or a related field from a regionally accredited institution
- Documented experience in Post-secondary’s Human Resources policies and procedures preferred
- A minimum of 1-years of documented experience working in Human Resources
- Demonstrated ability to interpret, synthesize, and apply policies and procedures
- Experience in successful project management and implementation
- Excellent computer skills
- Documented Banner 9 experience preferred
- Ability to communicate effectively using oral, written, and interpersonal skills
Application Procedures/Additional Information
Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following:
- An on-line application
- Current resume
- Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)
Application materials must provide documentation that the applicant meets all minimum qualifications.
Please Note: If an applicant submits more than one application packet, only the most recently submitted application packet will be reviewed.
Background Check Requirement
In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a non-refundable fee of $24.40 for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.
IMPORTANT INFORMATION
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits.
All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.
Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page by clicking the “About Drake State” tab and then selecting the “Campus Security Report” link. A copy can also be obtained by contacting the Director of Operations at 256-551-5210.
The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.
Agency
Alabama Community College System
Website
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