Job Description

Do you love to plan, organize, facilitate, and provide operational support?

Are you searching for meaningful work in the Homeland Protection arena?

Are you passionate about working in a fast-paced, dynamic environment?

Do you like contributing to project and program management?

If so, we 're looking for someone like you to join our team at APL.

We are seeking an Operations Coordinator to help us manage day-to-day internal and external obligations mainly in the Program Services for our Cyber Operations Mission Area (SOMA). However, we anticipate that as a member of our team, you'll contribute to other mission areas across the Asymmetric Operations Sector as needed. You will be joining a hardworking team of engineers and scientists who are tackling the biggest Cyber Operations challenges we face today. We are passionate about the work we do and strive to deliver high-quality and timely products to our sponsors. We aim to foster a highly collaborative, fulfilling, and fun environment.

As an Operations Coordinator...

• You will primarily collaborate with Program Managers (PM) to identify, develop, and execute both business and operational priorities (Schedule, Risk, Quality, Communications, etc.).  You will research and create processes to ensure priorities are completed in a timely and innovative manner. You will determine and develop milestones and oversee to ensure on time delivery of contract deliverables. You will contribute to the development of standard operating procedures (SOP) to ensure project deadlines are met and sponsor requirements satisfied. Review and identify potential deviations in project plans based on research and analysis of the latest information available.
• You will analyze, prepare and organize information for internal and external program and project reviews, including content and editorial review of technical materials prepared by technical staff. Plan, coordinate, and support meetings and conferences/seminars for both internal and external participants and sponsors. Interface with sponsors and their representatives to collect and create presentation information, ensure clearances are prepared, oversee the coordination of scheduling, reservations and all other logistics, and attend meetings to prepare summary and develop action items.
• You will collaborate with other APL organizations (security, quality, communications, contracts, etc.) to ensure successful execution of project milestones and deadlines.
• You will establish and manage the proposal development timeline in collaboration with the program team. Oversee and coordinate technical inputs and applicable technical review. Responsible for the overall quality of the final submission.
• You will partner effectively with the Financial Manager (FM) to foster a highly communicative and collaborative business operations team. Support the FM in monitoring the financial status of the program if required.
• You will develop an understanding of the technical work being performed by the program and be able to adequately convey the methodology, impact, and importance to others. Assist in the development of the Statement of Work (SOW) and ensure adherence to the SOW through coordination with the PM and technical teams.

You meet our minimum qualifications for the job if you....

• Possess a Bachelors Degree in a business, healthcare, or other relevant operational field of study.
• Have 2+ years of experience with successful performance in progressively increasing business, operational, or program initiatives and projects.
• Have the ability to research, analyze, and develop efficient processes for business, operational or program initiatives and projects.
• Are skilled in MS Office to include MS Excel, Word, and PowerPoint.
• Are willing and able to work on dynamic projects, have the ability to prioritize numerous concurrent tasks in a fast-paced environment, and work occasional extended hours or travel as needed.
• Hold an active Top Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship. 

You 'll go above and beyond our minimum requirements if you:

• Have demonstrated experience in developing and ensuring successful completion of project schedules, milestones, and deliverables.
• Are knowledgeable and experienced with APL financial management systems and processes.
• Have experience in creating and maintaining information within databases such as Access.

Why work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.

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