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INSTRUCTIONAL PROGRAM SPECIALIST
Job Description
- Basic Functions
**FIRST DATE OF REVIEW IS SCHEDULED FOR MAY 25, 2023**
THIS POSITION IS ASSIGNED TO THE SCHOOL OF PUBLIC SAFETY & INDUSTRIAL TECHNOLOGY DEPARTMENT
The hours of this position are Monday through Friday, 8:30 a.m. - 5:00 p.m. with some possible evenings and weekends. Hours of employment are subject to change based on student or departmental needs.
Under the direction of an Academic or Vocational Dean, organize, coordinate and perform a variety of advanced and specialized duties to support the dean and multiple departments within the corresponding Instructional Division; track various budgets and process District VTEA and/or other applicable funding.- Representative Duties
Organize and coordinate a variety of advanced and specialized duties to support the dean and multiple departments within the corresponding Division. E
Collect and analyze details associated with hiring, payroll, course scheduling and faculty loads and meet scheduled deadlines; calculate faculty loads and comply with District hiring procedures. E
Maintain and track absences of directors, faculty and classified staff; process timesheets and compare hours with contracts. E
Cancel classes for absent staff; find substitutes where appropriate. E
Coordinate orientations for associate faculty and various divisional programs and services; prepare and distribute information as necessary. E
Compile and process full- and part-time faculty evaluations; process scantrons; type student comments; tally data for each semester. E
Monitor categorical and general fund budgets to expedite purchases, hiring, etc., for applicable program funding and budget needs for assigned programs; track reports and audit files. E
Manage, coordinate and monitor annual budget; track expenditures and ensure funds are spent according to state mandates. E
Assist in the development of annual unit budgets; research and calculate costs; verify calculations; compile information and recommendations on projected expenditures. E
Compile information and data for reports and assist in the preparation of reports; verify data for accuracy, completeness and compliance with established procedures; communicate with various state agencies to obtain information and prepare accreditation reports. E
Operate a computer terminal and standard office equipment to enter data and generate reports; utilize word processing, spreadsheet, database and other software required by the position. E
Perform related duties as assigned. E
- Requirements
EDUCATION AND EXPERIENCE:
WORKING ENVIORNMENT AND PHYSICAL DEMANDS:
Any combination equivalent to: graduation from high school and five years of increasingly responsible office administration experience.
Disclosure:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Normal Office Environment:
While performing the duties of this job the employee is required to reach and bend at the waist; sit for extended periods of time; use hands and fingers to operate a computer keyboard or other office equipment; speak and hear to exchange information- Knowledge and Abilities
KNOWLEDGE OF:
Organization, policies and rules of assigned department or program.
Modern office practices, procedures and equipment.
District organization, operations, policies and objectives.
Budget preparation, basic audit procedures and categorical funding.
State funding requirements, applicable to the corresponding division.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Applicable sections of State Education Code and other applicable laws.
Interpersonal skills using tact, patience and courtesy.
Public relations techniques.ABILITY TO:
Organize, and coordinate office activities.
Work independently with little direction.
Add, subtract, multiply and divide quickly and accurately.
Meet schedules and time lines.
Prepare reports by gathering and organizing data from a variety of sources.
Complete work with many interruptions.
Operate a computer terminal and utilize word processing, spreadsheet, database and other software required by the position.
Plan and organize work.
Establish and maintain cooperative and effective working relationships with others, including those from diverse academic, socioeconomic, cultural, ethnic and disability backgrounds.THIS POSITION IS A FULL-TIME, (12) MONTH, $59,424.00 ANNUALLY (LEVEL 14 OF THE CLASSIFIED SALARY SCHEDULE).
APPLICATION PROCEDURES:
Appointment to this position is subject to availability of funds. *Salary Schedule subject to change.*Campus hours are 7 a.m. to 10 p.m., Monday through Friday, and some weekend classes. The current hours of this position are Monday through Friday 8:30 a.m. to 5:00 p.m., with some possible evenings and weekends. Hours of employment are subject to change based on student or departmental needs.
To be considered a candidate for this position, all materials required should be received in the Victor Valley College Office of Human Resources by the First Review Date. If a file is not complete by the First Review Date, the application may not be considered by the Screening Committee.
It is the applicant's responsibility to ensure that all requested materials are received. All material included in the application packet become District property, will not be returned, and will not be copied.
Please note, the only form of communication you will receive throughout the recruiting and hiring process will be through email. It is your responsibility to check your email for any upcoming testing and/or interview dates. This recruitment may be used to fill future vacancies.
Please note that the information provided on the application must be complete and will be the only information used to determine qualifications for the position. If it is unclear whether an applicant meets the minimum qualifications for the position from the application, that applicant will be disqualified.
A complete file consists of all of the following:
1. Completed electronically signed Victor Valley College application, which includes employment history and references
Victor Valley College is an Equal Opportunity Employer. Victor Valley College prohibits sexual harassment and assures that all employees will enjoy equal opportunity regardless of race, color, religion, marital status, sex, sexual orientation, national origin, age, disability, or status as a veteran. Employment acceptance or rejection shall be based on job-related qualifications.
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