Graduate Admissions Counselor

Otis College of Art and Design

Job Description


Full Job Description

The Graduate Admissions Counselor counsels prospective graduate students regarding admission policies and procedures. Facilitates and implements strategic initiatives that are of critical importance to meeting the graduate-level enrollment goals of the College. This position may include occasional counseling and application review for undergraduate students. The position involves some travel within the United States and may include work on evenings and weekends. This position reports directly to the Interim Director of Admissions Recruitment.
Location Los Angeles, CA (Westchester) Essential Duties Summary
Counseling (40%):
Counsels prospective graduate students on the admissions process. Arranges onsite visits with department chairs. Guides admitted graduate students on the proper submission of forms and documents to ensure official enrollment at the College. Collaborates with various College departments to produce Graduate Orientations for fall, spring, and summer semesters.
Occasionally counsels undergraduate applicants (as needed) on admission policies and procedures. Communicates with prospective students via in-person interviews, by telephone, during portfolio reviews, and via written communication (i.e., responding to emails regarding application status, writing inquiries to prospective students.)
Responsible for planning graduate recruitment trips including booking any undergraduate school visits and events, coordinating travel arrangements and processing follow-up documentation/expense reports that may align with travel dates and times as needed. Completes event evaluations and all trip follow-up correspondence.
Represents Otis College at on campus recruitment events. Performs tours of the campus at events and other instances as needed. Assists with event preparation and set-up as needed.
Establishes and maintains a network of relationships with undergraduate instructors, secondary school counselors, art teachers, high school and community college counselors.
Serves as an information resource for the Otis community and the local community. Identifies opportunities to increase program visibility on campus and through community partnerships.

Recruiting (40%):
While the primary focus of the position is on graduate studies, the Graduate Counselor may also attend outreach programs and other recruitment efforts as related to undergraduate studies as needed (i.e., classroom visits in high schools and/or community colleges, group visits to campus, college fairs, and other special events.) Represents Otis College locally and nationwide. Gives presentations on Otis College’s programs to prospective students and parents in various settings.

Admissions (20%):
Serves as the primary point of contact for graduate-level Department Chairs. Acquires an in-depth knowledge of the various graduate-level academic requirements and enrollment goals. Prepares graduate applications for the review and evaluation process by the graduate departments. Manages and oversees application review cycle from application preparation and candidate interviews to accepted student events.
Reviews student artwork and credentials at graduate portfolio day events, and some undergraduate events, as needed. Offers solutions to applicant problems and answers questions regarding admissions policies and/or procedures.
Reviews applications (as needed) for admission interpreting both domestic and international academic records. Evaluates portfolio submissions and other application items. Responsible for holistically evaluating applications using Otis College’s rubric.
Participates in and contributes to meetings, training programs, and the department’s overall operational goals.
Maintains currency on College policies affecting admissions, recruitment, financial aid, transfer credit evaluation, and other areas related to enrollment.
Required Qualifications
Bachelor’s degree required. Computer proficiency in Microsoft Office and Adobe Suite required. This position requires a rigorous approach to collaborating across academic and administrative departments. Individual must have excellent oral and written communication skills including public speaking experience. Technology proficiency including Microsoft Office, Adobe Creative Suite and databases/CRMs. Individual must be able to work collaboratively in a team-based environment. Self-motivation, self-discipline, and the ability to work with a minimum of supervision are essential. Must be willing and able to travel and work evenings and weekends.
Preferred Qualifications Physical Demands Special Conditions for Eligibility
Applicants Have Rights Under Federal, State, and Local Employment Laws:

DFEH Workplace Discrimination (English)
DFEH Workplace Discrimination (Espanol)

EEO is the Law (English)
EEO is the Law (Espanol)

Family Medical Leave Act (English)
Family Medical Leave Act (Espanol)

Los Angeles Fair Chance Initiative

Polygraph Protection Act (English)
Polygraph Protection Act (Espanol)
Salary $24.00 to $28.00/hr.

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