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Manager 2, Facilities SCC

Job Description

Position Title

Manager 2, Facilities SCC

Open Internally or Externally

Internal

Reports to (title)

Director, Facilities

Department

Facilities Office-3J0

Requisition Number

23271

Position Type

Replacement

Job Category

Staff

FT/PT

Full-time

Starting Salary

$56,462.55 - $63,520.36

Job Open Date

05/01/2023

Open Until Filled

Yes

Priority Review Date

05/05/2023

Job Summary

The Facility Manager position works under minimal supervision of the Senior Director of Facilities. The incumbent is directly responsible for ensuring all assigned physical facility assets are cared for cost-effectively, and in a way that optimizes the asset life cycle and meets the needs of end-users and key stakeholders. This position is to act as a central hub for decision making related to assigned facilities. They will make many, but not all, decisions related to their facilities. For issues outside of their purview, they will coordinate with relevant entities, escalating and including superiors as necessary, and partner toward the best possible outcome for all parties while protecting the interests of the facilities.

The person in this position is the face of the SLCC Facilities Services Division to faculty, staff, students, administration, and other patrons – anyone who uses or interacts with the assigned facilities in any way. It is important to see and treat patrons as customers of the Facilities Services operation. The incumbent will partner and build relationships with other college departments, vendors, and various public and private entities. These efforts are very important because they contribute greatly to the overall environment and appeal of each campus.

The Facility Manager possesses and applies a broad knowledge of building systems (structural, building envelope, mechanical, electrical, plumbing, life safety, etc.), maintenance, construction, and custodial. They will assist in creating and implementing policies and procedures to ensure a safe, clean, and functional environment for assigned campuses and facilities. They are heavily involved in coordinating day-to-day facilities work. This often includes direct oversight of vendors, and sometimes includes direct oversight of facilities workers. Although, this will usually be an indirect supervisory role of facilities workers as these workers have direct supervisors in their individual craft or trade.

Custodial supervisors, plumbing supervisor, grounds supervisor, electrical supervisors, and etc. are always the direct supervisor of their workers. They are responsible for the workers’ overall schedule, approving time, performance evaluations, means, and methods of work. However, while onsite, these workers operate under the Facility Manager of that site in a support supervision role (a dotted-line reporting structure). The supervisor of the worker is responsible for the worker and their work, but the Facility Manager is responsible overall for the best interest of the facility. The Facility Manager does not override the authority of the supervisor of a worker – rather, they work together so that the objectives of both can be met in a collaborative way.

The Facility Manager remains aware at all times of safety-related issues in and around assigned facilities. They respond immediately to any hazard or potential hazard and remain engaged until the situation is safe for students, public, staff, and faculty. This often requires a high level of communication, coordination, decisive action, and sometimes handing the situation off to Emergency Management, Public Safety, Risk Management or any other department. Participates in building safety and emergency preparation and response.

This position works under broad direction with full accountability for their own work or projects. Receives assignments in the form of objectives. Establishes own milestones, team objectives and delegates assignments. Work is often self-initiated with highly complex work activities covering service, budgetary and quality aspects. Contributes to formulation of strategy. Work involves flexible application of wide range of professional and/or management
principles.

This position has a regular schedule but requires flexibility and must be available to work on call for snow removal and other facilities emergencies, 24 hours a day, 7 days a week, 365 days a year.

This position is considered an advanced management level position but will also be expected to assist hands on when necessary.

Essential Responsibilities and Duties

  • Regularly inspect facilities for maintenance deficiencies and take action on findings.
  • Complete and maintain all SLCC, Facilities and custodial required training.
  • Assist in reducing costs by developing more efficient operations.
  • Provide supervisor support to facilities supervisors regarding work being performed at assigned facilities. Provide clear and concise instructions.
  • Monitor work orders in the Computerized Maintenance Management Systems (Sprocket) and work with facilities supervisors and vendors to ensure timely completion.
  • Communicate and work with administration, faculty, staff, students and public to create a positive working environment.
  • Assist in creating, implementing, and maintaining effective preventative maintenance programs.
  • Manage and oversee facilities budget for assigned campus.
  • Collaborate with facilities supervisors for snow removal to ensure timely and safe ‘snow and ice removal’ on all walking and driving surfaces and around assigned buildings. Maintain all sidewalks at entryways, parking lots, and roadways to ensure snow and/or ice will not cause closure of the College if possible.
  • Other duties as assigned.

Minimum Qualifications

Bachelor’s degree in business, Facilities management, or related field.
Three (3) to five (5) years of direct, paid, full-time managerial experience in higher education.

Must have a valid Utah Driver’s License.

Knowledge, Skills & Abilities

  • Ability to effectively lead/motivate employees.
  • Ability to work independently, or with a team.
  • Ability to complete time sensitive work.
  • Ability to learn, teach and train.
  • Knowledge of hiring, disciplinary, and termination process.
  • Knowledge of record keeping and budgets.
  • Management and communication skills.
  • Knowledge of and ability to adhere to the safety requirements of OSHA.
  • Working knowledge of Building Codes, Fire Codes, and the laws, rules and regulations of the State of Utah. Knowledge of Federal regulatory agencies such as OSHA, EPA, ADA, etc.
  • Knowledge of and ability to adhere to policies and procedures.
  • Organizational skills with attention to detail.
  • Problem-solving skills.
  • Ability to work effectively under pressure, with multiple deadlines and changing priorities. Computer and data entry skills. Basic MS Office, particularly Excel, Word, Outlook, and Computerized Maintenance Management Systems (CMMS) to track work orders.
  • Ability to safely move up to 75 lbs.
  • Ability to safely use a ladder on a regular basis.
  • Must be willing to respond to campus emergencies during off-hours, as necessary.
  • Ability to communicate effectively with a broad range of diverse people, ability, culture, and ethnic background, to maintain good working relationships across the College.
  • Ability to work with all groups in a diverse academic, socioeconomic, cultural, and ethnic background of community college students, faculty, and staff, including those with disabilities.

Special Instructions

Resume
Cover Letter
References
Full consideration will be given to applicants who apply on or before the priority review date indicated above.
More information about Salt Lake Community College benefits: https://i.slcc.edu/culture/benefits/index.aspx

SLCC Highlights

Salt Lake Community College is Utah’s largest open-access college with the most diverse student body in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.

Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging HSI, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.

FLSA

Exempt

SLCC Information

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”).

This position may require the successful completion of a criminal background check.

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