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Midland College

Job Description

Job Title


Position Status

Full Time

Classification Title


Work Location

Main Campus-3600 N. Garfield, Midland, TX

Job Summary

This position is responsible for all financial grant reports & budgets, assisting auditors, preparing 1099s, various state and federal reports, and some administrative accounting responsibilities.

Required Qualifications

Bachelor’s degree in accounting, finance, or business related field and minimum of nine semester credit hours in accounting
Two years accounting or bookkeeping, data entry, and general ledger account reconciliations experience
Personal computer, 10 key, and scanning equipment knowledge
Demonstrate mainframe/microcomputer computer skills, including spreadsheet and word processing applications
Ability to handle multiple tasks; excellent data entry and communication skills and the ability to work with college personnel concerning accounting issues
Detail oriented and self motivated

Preferred Qualifications

Fifteen semester credit hours in accounting
Grant, governmental or public accounting experience

Essential Functions

Accounts for federal, state, local and private grants
Reviews and approves expenditures on grant accounts for program compliance
Prepares timely financial reports for grantor agencies
Reviews, reconciles and monitors grant accounts
Serves as the financial liaison to grant directors, federal and state program officers and external auditors on assigned programs
Reconciles general ledger accounts to corresponding grant reports
Prepare monthly billings for certain grants
Prepares draw requests for grant reimbursements
Assist campus personnel with departmental budgets
Analyzes records and postings and prepares journal entries and budget adjustments as required
Prepares year-end state reports of a financial nature
Prepares closing entries on selected accounts
Prepares schedules for external auditors
Complies and reviews computer generated data to produce 1099’s
Prepares the 1042-S – Non-US Citizen with US Income Subject to withholding
Prints Checks for Accounts Payable, Student Refunds, and the Midland College Foundation
Assist the Director of Accounting with matters of a financial nature
Assist with the preparation of the year-end audited financial statement
Backup for daily cash reporting
Backup for general ledger and budget authorization maintenance
Other duties as assigned

Physical Demands

Must be able to lift or move up to 25 pounds
Must be able to sit or stand for long periods of time
Use of manual dexterity
Repetitive use of a keyboard at a workstation
Some travel for training may be required
Work location will be an office located within the accounting and purchasing offices and occasionally in the warehouse in preparation for auctions

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary

$52,000 per year (annualized salary)

Max Salary

$60,000 per year (annualized salary)

Pay Statement

Salary is commensurate with educational qualifications and experience.

Posting Number


Open Date


Position Available


Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, resume, and transcripts. Unofficial transcripts will be accepted with application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire.

If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.

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