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RSCH ADM 3 (Contracts and Grants Analyst)

Job Description

Job Summary

DEPARTMENT DESCRIPTION ††††††††††††††††††††††

The Department of Microbiology and Molecular Genetics is a large teaching and research unit within the College of Biological Sciences. The department is comprised of 20 faculty members

in addition to emeriti faculty, lecturers, specialists, researchers, visiting faculty, postdoctoral scholars, undergraduate and graduate students, and instructional, administrative, and research staff.


Under general direction of the CAO independently responsible for fiscal control, accounting, and reporting for a wide variety of contracts and grants and full financial portfolio of Principal Investigators in the Department of Microbiology and Molecular Genetics (MMG). Perform full scope of pre- and post-award management of grants and contracts, including account management and one-on-one consultations with faculty and research staff.

Independently gather, manage, and analyze financial data from a variety of revenue streams, including state general funds, state and federal grants, private grants, gifts, and other funding sources.

Independently serve as liaison and department representative to the Office of Research Sponsored Programs, Accounting and Financial Services, Business Contracts, and outside agencies including Federal and private sponsoring agencies as well as prime- and sub-contracting agencies.

The incumbent is the primary Fiscal Officer for approving financial transactions. Responsible for maintaining well organized data management files for sponsored and organized research activities.

Works in a highly independent capacity dealing with complex proposals and award management to ensure comprehensive and accurate budget development. Responsible for a diverse scope of pre- and post-award processes, budget development, analysis, forecasting, and for control of complex budgets. Provide highly complex financial analysis and effort reporting and participate in the financial planning for a wide variety of federal, state, and private grants.

Serve as a compliance officer in University Policy & Procedure for all business processes, financial and personnel procedures, as they relate to intramural and extramural funding.


Salary Range

$59,300.00 /annual†- $112,500.00 /annual

No. of Positions†††††


Appointment Type


Percentage of Time


Shift Hours

Manager will advise



Union Representation


Benefits Eligible


Apply by Date



  • Physical Demands: Sitting - constantly, Carrying - occasionally, Attendance Ė frequently; Manipulate and transport packages and equipment weighing up to 30 lbs.; Sit at computer terminal for long periods of time.
  • Lifting Requirements: Up to 50 Pounds (Medium)
  • Computer and Peripheral Equipment - constantly, Copier - occasionally, Fax - occasionally, Scanner - occasionally, Telephone - frequently
  • Additional Equipment Used to Perform the Duties: Wear mask as required by campus policy.

WORK ENVIRONMENT†††††††††††††††††††††††††††††††††††††††††††††††††

  • The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles.



Minimum Education/Experience††††††††††††† ††† †††††††††††

  • Bachelorís degree in business, accounting, finance, or a related field, or an equivalent combination of education and experience.
  • Financial analysis experience including cost allocation, forecasting, and strategic planning to analyze and compile financial data and reports, and to assume responsibility for coordination and completion of complex projects requiring interactions with internal parties in a large organizational structure.

Minimum Knowledge, Skills, and Abilities (KSA)

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
  • Knowledge of federal and private compliance regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, and policies regarding use of grant funds.
  • Critical thinking skills in problem solving around complex issues, analyzing and interpreting data and policy, and placement of issues into context.
  • Interpersonal and communication skills to effectively communicate and interact with Deanís Offices, campus departments, Principal Investigators, CAO, staff, and students to ensure compliance with UCD policy and procedures.
  • Organizational skills to work with changing priorities and demanding workload to independently manage and monitor multiple accounts simultaneously and to meet multiple and variable priorities and deadlines†


Preferred Education/Experience†††††††††††††

  • Experience with UCD automated financial systems (UC Path, Cognos, Kuali, AggieExpense, Decision Support, AggieBuy, PrePurchasing) or ability to learn new systems as required.
  • Experience with different proposal submission systems, such as Cayuse,,, SmartSimple, Proposal Central and experience using applications in an Apple MACOS environment.


Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy ( covering all employees.† To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging

At UC Davis, weíre solving lifeís most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we donít just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.† All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

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