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Sr Administrative Assistant
Job Description
Operating Title
Sr Administrative AssistantLong Classification Title
Senior Administrative AssistantCampus Location
DurhamDepartment
UNH COLSA Agriculture, Nutrition and Food SystemsSummary of Position
Under supervision of the academic program manager, provide complex operational support so that enrollment data and course offerings are carefully managed and monitored in support of undergraduate academic programs.
Acceptable minimum level of education
HS or equivalentAcceptable minimum years of experience
3-5 yearsAdditional Job Information
UNH is a federal contractor within the meaning of the Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors. This position may require that you be vaccinated against COVID-19 in the future unless you apply for and receive a religious or medical exemption. You may not test out of this requirement.
Posting Number
PS3913FY22Other minimum qualifications
- High school diploma or equivalent and four years of experience, or combination of education and experience totaling four years.
- Comprehensive knowledge of office procedures and practices.
- Ability to establish and maintain effective professional working relationships with faculty, staff, students, and the public.
- Comprehensive computer skills including proficiency with Outlook, Excel, PowerPoint, SharePoint, OneDrive, and Word, and also with database management and software applications as required by department.
- Ability to work effectively and efficiently, both independently and as a team player, in a fast- paced professional environment.
- Effective written and oral communication skills.
- Organizational and analytical skills.
- Ability to collaborate with and provide direction to colleagues as needed.
Additional Preferred Qualifications
- Bachelor’s degree.
- Ability to juggle multiple complex tasks with ease and seek resources when needed
- Ability to exhibit a high level of discretion and confidentiality
- Self-motivated; able to work independently once procedures are learned or established
- Previous course schedule experience
- Knowledge of academic procedures and processes
- Interpreting and tracking budgets
Salary Information
Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.
Quicklink for Posting
https://jobs.usnh.edu/postings/54848Percent Time Information (FTE)
1.00Grade
12EEO Statement
The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.
Institution Information
The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.
The UNH Diversity Resource Guide with information and programming available in the seacoast area, New Hampshire, and the region can be found here: https://www.unh.edu/hr/diversity-resource-guide
Posting Date
03/28/2023Open Until Filled
YesPosting Open to Internal Candidates Only?
NoInterested Internal Candidates Exist?
NoJob Category
Hourly Staff (Non-Exempt)Appointment Type
RegularEquipment/Instruments
- Personal computers
- Standard office equipment
Drivers License and Physical Requirements. Please check all items that apply.
None applicableDuty/Responsibility
Serve as liaison to and interact directly with COLSA Associate Dean, Honors Program, Office of the Registrar, and Institutional Research. Identify important issues needing immediate attention. Coordinate and communicate information to faculty, staff, and other administrative units. Prepare correspondence in response to inquiries on departmental programs and activities. Provide administrative support to the successful functioning of academic programs in the department.
Duty/Responsibility
Coordinate the submission of Promotion & Tenure files, including overseeing time sensitive and confidential material. Provide support to undergraduate program coordinators (securing course approvals and coordinate time and room changes). Coordinate the collection and management of course evaluations.
Duty/Responsibility
Update undergraduate curriculum requirements (majors/minors) and reference materials. Prepare Administrative Reports (Credit Hours & Class Enrollments; Undergraduate Major Count; BS Degrees Awarded). Provide information to students/faculty by performing data inquiry utilizing, BANNER, WebIntelligence, and Canvas. Provide faculty with program requirements linked with academic history for graduation certification and honors history for Honor-in-Major Programs.
Duty/Responsibility
Maintain and manage undergraduate student records by updating student database WebCat. Prepare welcome letters to incoming and transfer students. Assign faculty advisors to undergraduate students. Enter/change student advisors in BANNER. Serve as department user in Canvas, maintaining user list. Coordinate resources for undergraduate student advising (academic policy, petitions, course selection, graduation procedures, etc.). Coordinate registrations for ANFS subject majors and administer student registration, including managing registration access codes, handling student transfers and change of major requests.
Duty/Responsibility
Prepare Time and Room data, including large room auction, departmental classroom schedules, common and final exams. Carefully monitor course fees in Time and Room as well as final student enrollments and revenues generated by course fees. Establish and maintain course history folders. Prepare/coordinate large room requests; R+30 report; Final exam and common exam schedule and Course Approval Forms. Administer Teacher Evaluations, ensuring that all instructors are evaluated each semester. Track Class and Grade Rosters, and Independent Study Registrations. Manage permission required courses. Update Teaching Schedules.
Duty/Responsibility
Provide support to the department Academic Affairs Committee, as well as provide support for events (U Day, Study Abroad Fair, and program level graduation celebrations). Serve as administrative support and liaison for department Study Abroad programs including, but not limited to, helping with information sessions, registering students, and predeparture management of important documents. Attend staff and college meetings. Provide telephone and office coverage support.
Duty/Responsibility
Other duties as assigned.
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