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Administrative Assistant II
Job Description
Position Number:
103350Title:
Administrative Assistant IIFunctional Title:
Administrative Assistant IICategory Status:
20-Nonexempt,RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.000Unit:
AGNR-UME-HowardHiring Range Minimum:
39232Hiring Range Maximum:
47078.4Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
This position is located at the Howard County office of University of Maryland Extension. The office is located in Ellicott City, Maryland.
Under general supervision, provides moderately complex administrative support to Howard County faculty and staff and the Area Extension Director. Under general supervision, provides moderately complex administrative support to faculty and staff in the areas of database support, newsletter and web-site development. This position provides direct support to the 4-H program and faculty.
Under general supervision, provides moderately complex administrative support to Howard County faculty and staff and the Area Extension Director. Under general supervision, provides moderately complex administrative support to faculty and staff in the areas of database support, newsletter and web-site development. This position provides direct support to the 4-H program and faculty.
Minimum Qualifications:
EDUCATION:
- High School Diploma or GED
EXPERIENCE:
- 3 years experience providing administrative support.
REQUIRED KNOWLEDGE/SKILLS/ABILITIES:
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effective both orally and in writing.
- Ability to proofread and edit written documents.
- Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
- Ability to understand and follow oral and written instructions.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
OTHER:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
This position is subject to a Criminal History Record Check. Employment is contingent upon successful completion and clearance of the Criminal History Record Check.
This position is subject to a Criminal History Record Check. Employment is contingent upon successful completion and clearance of the Criminal History Record Check.
Preferences:
Preferred Experience
- Experience in office management to program support and planning.
- Experience with database management
- Extensive experience with Microsoft Office Suite — specifically, Word, Access, Excel, Power Point and the Google Doc Platform. Experience with web-site management.
- Experience planning and organizing multiple assignments under specific time constraints.
- Experience working with volunteers
- Experience preparing newsletters and other media publications
- Experience working with diverse groups of people
Additional Information:
Responsibilities:
- Answer phones for educators and staff. Respond to public inquiries both on the telephone and walk-ins.
- Supports production and tracking of 4-H statewide processes and requirements to include the volunteer management system and volunteer correspondence.
- Provides significant support for the 4-H fair, 4-H camps and other 4-H county activities to include scheduling and coordination meetings space for internal and external partnerships
- Prepare correspondence, newsletters, forms, reports, signs, press releases, flyers, brochures, power point presentations, etc.
- Manage and maintain files related to fiscal duties
- Manage and maintain program supplies
- Create and maintain registration databases
- Provides general office support to all faculty and staff, including the Area Extension Director
Applications: All candidates must apply online at: https://ejobs.umd.edu/. Three (3) professional references, including name, mailing address, telephone number and email address will be requested from interview candidates.
Job Risks
Not Applicable to This PositionPhysical Demands
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Posting Date:
03/27/2023Closing Date:
04/10/2023Open Until Filled
NoDiversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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