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The Department of Internal Medicine is the largest department in the School of Medicine and at UC Davis with 13 divisions. The mission of the Department of Internal Medicine is the threefold: to provide excellence in clinical care, research and education.
Job Summary
Final Filing Date
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03/30/2023
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Salary Range
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$25.77 - $48.95
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Salary Frequency
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Hourly
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Appointment Type
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Career
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Number of Positions
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1
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Percentage of Time
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100%
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Shift Hour
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08 Hours
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Location
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Patient Support Services Building
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City
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Sacramento
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Union Representation
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No
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Benefits Eligible
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Yes
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We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs.
THIS IS NOT AN H1- B OPPORTUNITY
Responsibilities
This position is responsible for academic and staff personnel processes within Internal Medicine for over 250 faculty, 225 staff, and over 200 academic student employees (postgraduate researchers, research assistants, visiting postdoctoral scholars, non-clinic fellows, and undergraduate students). Incumbent oversees academic (non-faculty) and staff recruitment for the Department. Successful candidate will perform complex administrative analysis in staff and academic personnel administration. Successful candidate will oversee Visa processing for international scholars and students. Analyzes personnel transactions for accuracy and resolves salary funding issues for staff and academic employees.
Required Qualifications
Applicants are encouraged to upload license and certification if required of the position.
BA/BS or equivalent experience
Experience in applying human resources and payroll policies and practices.
Experience with MS Word, Excel, Outlook etc.
Analytical skills to evaluate information, practices and procedures, formulate logical and objective conclusions. Evaluate problems and make recommendations for effective solutions. Working knowledge in applying human resources and payroll policies and practices; Ability to independently research human resource/payroll questions and produce accurate answers and appropriate solutions.
Knowledge of and ability to interpret and apply UCD P&P Manual, Academic Personnel Manual, Personnel Policy for Staff Members, collective bargaining contracts, Worker’s Compensation, Family Medical Leave Act, University policies relevant to sexual harassment, discrimination in employment, employment of foreign nationals near relatives, and pertinent federal, state, and private regulatory agency rules and regulations.
Verbal and written communication skills to compose clear, concise and grammatically correct correspondence. Ability to interpret and implement written or verbal instructions. Excellent interpersonal skills to communicate effectively with staff, students, faculty, and coworkers, including those individuals for whom English is a second language.
Exceptional organizational skills, accuracy and attention to detail, ensuring documentation is accurate, complete, maintained in a logical manner, such that workload priorities can be determined in an appropriate way to accomplish a task or goal. Ability to effectively multi-task with frequent interruptions.
Outstanding customer service skills with knowledge and ability to utilize tact, professionalism, patience and courtesy in dealing with a wide variety of individuals and to interact harmoniously and positively.
Ability to quickly learn new computer programs, including Access, and FileMaker Pro.
Familiarity with or ability to learn personnel regulations governing Staff, Academic Senate, Academic Federation and graduate student titles.
Skilled at setting priorities for work, tasks, and functions to effectively manage and follow through on assigned tasks to meet multiple/conflicting deadlines. Demonstrate initiative and ability to work independently or work effectively as part of a team.
Skill in using the Internet/Intranet to locate appropriate information (e.g. human resources, employee payroll/benefits information, policies).
Preferred Qualifications
Bachelor’s degree and prior professional level experience in human resources; journey level computerized payroll processing experience.
At least one (1) year of experience working with Academic and/or HR personnel hiring.
Experience working with VISAs with knowledge of J1 or HIB visas, including processing of necessary documents for employment of foreign visiting scientists and scholars.
Thorough knowledge of UC Davis and School of Medicine policies and procedures related to academic personnel and staff recruitment, hiring, and other personnel actions.
Knowledge of University accounting, payroll and benefits policies and procedures.
Working knowledge of MylnfoVault, APHID, RECRUIT, iGlobal, Outlook
Special Requirements
This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.
The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.
We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.
As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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