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Project Specialist (3 positions)
Job Description
District Values:
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.
Job Description
https://www.swccd.edu/_resources/vision/documents/664.pdf
Responsibilities:
Position 1: Project Specialist: California Adult Education Program
Work Location: 8100 Gigantic Street, San Diego, CA 92154
The Higher Education Center at Otay Mesa serves as the lead district location for coordination of programs and services associated with the California Adult Education Program (CAEP) which focuses on building highly effective partnerships with school districts, community colleges, workforce professionals, community- and volunteer-based organizations, state agencies and others to leverage our funding and create cohesive systems for adult learners to excel. This position will report to the Director of Continuing Education.
Position 2: Project Specialist: High School Articulation & Competency Based Education
The School of Business serves as the lead office in working with local high schools and adult schools in identifying, issuing, and implementing articulation of agreements and support for partner districts and students related to the award of early college credit for articulated credit. The School of Business also houses the college-wide Competency Based Education initiative working to transform college culture, structures and pedagogy by providing a framework where learning is measured by students demonstrating mastery of learning, rather than the number of hours spent in the classroom. This position will report to the School Dean.
Position 3: Project Specialist: Contract & Community Education
The School of Applied Technology and Hospitality Management serves as the lead office for contract education and community education or fee-based programs. This role will focus on program development and growth in these two areas. Contract Education is where the college helps employers identify and provide customized training to meet identified needs. Community Education or fee-based programs provide opportunities for community members to participate in relevant, current, and innovative not-for-credit workshops, seminars, and programs. Current community education programs include, but are not limited to: Traffic School, Notary and Loan Signing, Voice-Overs and Energy Efficiency training. Both contract and community education programs are slated for growth at Southwestern College.They will also need to work with faculty to design and implement new workshops and seminars that meet community needs. This position will be part of the new School of Applied Technology & Hospitality Management and will report to the School Dean.
(Project funded position, continued employment contingent upon funding).
(Project funded position, continued employment contingent upon funding).
Under direction of assigned supervisor of record, provide direction for assigned projects, programs, or functional area; serve as a liaison between the program area and the general public, students, staff, and other campus and community officials and groups; develop and maintain relationships with other organizations and schools in the project, program, or functional area; perform a variety of technical and program support duties in support of the assigned project, program, or functional area; and plan, coordinate, and implement assigned operations and activities of the assigned office.
REPRESENTATIVE DUTIES :
- Coordinate all aspects of the assigned project, program, or program area; ensure compliance with all aspects of program requirements including grant requirements.
- Assist in the planning, design, and implementation of project or project elements that support service delivery; participate in processes to define scope and schedule of services and activities; participate in implementation processes.
- Assume responsibility for providing coordination of resources for projects or programs; determine project short and long-term needs and develop recommendations; design processes and procedures to implement, maintain, and/or manage functional area resources.
- Prepare administrative, operational, and financial reports including the preparation of conclusions, recommendations, and forecasts based on data summaries and other findings; consult with District staff and outside agencies to obtain information.
- Assist with the budget process; provide assistance in the development of assigned budget; collect and analyze financial data; review and analyze budget requests; create data tracking and reporting systems; monitor status.
- Research, negotiate, and monitor assigned contracts and agreements with outside suppliers, service providers, and others; ensure work is performed in compliance with contracts and agreements; process invoices and payments.
- Participate in the grant sourcing and application processes; research grants and prepare applications for funding sources applicable to assigned projects and program area; assists in writing grant proposals.
Knowledge & Abilities:
REPRESENTATIVE DUTIES (continued):
- Create and maintain publications promoting the assigned project, program, or program area; develop publications and materials to advertise and provide program information including newsletters, directories, handbooks, special event flyers, and other public relations materials as needed.
- Participate in coordinating assigned activities and functions with other staff, projects, and functions as well as local, state, and federal agencies/jurisdictions, business partners, and the general public; coordinate with, interact with, share knowledge, and develop collaborative relationships.
- Perform related duties and responsibilities as required.
MUST HAVE KNOWLEDGE OF:
- Basic principles and practices of program development, administration, and review.
- Technical knowledge of business/industry principles and practices for the area of responsibility.
- Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment.
- Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
- Processes, procedures, and practices of budget preparation and administration.
- Principles, practices, and procedures of business letter writing.
- Principles and procedures used in complex, inter-related record keeping.
- Principles and practices used to establish and maintain files and information retrieval systems.
- Principles, practices, and procedures of complex fiscal, statistical, and administrative research and report preparation.
- Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
- Interpersonal skills using tact, patience, and courtesy.
- Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers.
- English usage, grammar, spelling, punctuation, and vocabulary.
- Oral and written communication skills.
MUST HAVE ABILITY TO:
- Participate in the preparation and administration of assigned budgets.
- Perform a full range of complex and responsible program and technical support as well as difficult administrative duties involving the use of independent judgment and personal initiative.
- Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
- Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
- Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.
- Research, compile, assemble, analyze, and interpret data from diverse sources.
- Prepare a variety of clear and concise administrative and financial reports.
- Independently compose and prepare correspondence and memoranda.
- Type or enter data at a speed necessary for successful job performance.
- Use correct English usage, grammar, spelling, punctuation, and vocabulary.
- Plan and organize work to meet schedules and changing deadlines.
- Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
- Adapt to changing technologies and learn functionality of new equipment and systems.
- Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
- Work independently and effectively in the absence of supervision.
- Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
Education & Experience:
Any combination equivalent to: two (2) years of college with major course work in public administration, business administration, office automation, or a related field
AND
Four (4) years of increasingly responsible experience providing technical and administrative support in a related program area.
AND
Four (4) years of increasingly responsible experience providing technical and administrative support in a related program area.
Minimum Qualifications (Faculty and Academic Administrator Positions Only) Desired Qualifications:
Valid California driver’s license and a safe driving record may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.
Position 1: The ideal applicant will demonstrate:
Position 1: The ideal applicant will demonstrate:
- An understanding of adult school and/or community college processes and procedures
- The ability to communicate and collaborate with partners and constituent groups inside and outside of the institution
- Project management skills to include collaborative activities and projects
- Experience with budget and data management including curating and producing reports
- Community mindedness; the ability to understand and adapt to community and partner needs
Position 2: The ideal applicant will demonstrate:
- An understanding of community college curriculum and student services processes and procedures
- Experience with K-12/community college pathway development that includes working with community college faculty and administrators
- Leadership of multiple, consecutive, diverse, grant-funded initiatives
- Work experience that includes collaboration between an institution of higher education, K-12 agencies, and community partners
- An understanding of managing budgets and Competency Based Education processes and procedures
Position 3: The ideal applicant will demonstrate:
- Performance consulting to identify and address business needs through customized training solutions including creating proposals that include budget development, contracts, invoices and evaluation as to return of investment (ROI)
- Implementing strategies that increase awareness and enrollment including innovative marketing and outreach in new programs.
- Work experience that includes collaboration between an institution of higher education and community partners
- Experience working with faculty to design and implement new workshops and seminars that meet community needs
- A strong understanding and experience in budget development, enrollment management and fiscal management
Licenses and Other Requirements:
- All District students and employees must participate in the COVID-19 Vaccination Program, which requires them to be fully vaccinated against COVID-19 unless they receive an approved medical or religious exemption.
- Social distancing guidelines in place until State, County, and District regulations change.
Working Conditions:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Travel outside of the San Diego area may be required for some assignments.
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