Summary

The Department of Learning Health Sciences at the University of Michigan Medical School is seeking candidates for the position of Financial Specialist Associate. The Financial Specialist will provide highly responsible and advanced financial support to the department. This is a hybrid position and requires at least two days on campus per week.

The department is focused on the concept of learning, interpreted broadly to encompass learning by individuals, teams, organizations, and ultra-large scale national and global systems. DLHS works to improve health in systemic ways by advancing the sciences that make learning effective, routine, and efficient.

More information about DLHS is available at: https://medicine.umich.edu/dlhs.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Coordinate procurement activities including creating purchase orders, paying invoices, approving Marketsite carts, and receiving.  Coordinate with department employees and Shared Services on Concur expense reports and processing PeoplePay payments. Oversee and reconcile human subject incentive payments.

Monitor, reconcile, and report on expense activity for a variety of accounts. Review transactions to ensure appropriate fund, department, program, class, and account classifications are used. Investigate discrepancies, irregularities, and unknown charges. Reconcile credit card revenue for the Clinical Simulation Center (CSC) and external revenue on sponsored projects. Process monthly journal entries.  

Process Personnel Action Requests (PARs) including additional pay and more complex transactions such as those involving the NIH salary cap. Track upcoming PARs, particularly Department Budget Earnings (DBEs) on grants.

Other duties as assigned, including depositing checks and cash and assisting with post award grant administration.

Required Qualifications*

• Bachelor’s degree and one year of related financial/budgeting experience or an equivalent amount of experience and education.
• Experience working with spreadsheets, query tools, and preparation of financial reports.
• Excellent analytical, problem-solving and decision-making skills.
• Exceptional organizational, written and verbal communication skills.  Strong attention to detail and ability to handle multiple tasks with varied deadlines.
• Exceptional interpersonal skills and the ability to work independently with minimal supervision.
• Ability to work and build professional relationships with faculty and staff at all levels.

Desired Qualifications*

• Some experience with university systems.
• Knowledge of UMMS and U-M policies and procedures.

Additional Information

The statements included in this description are intended to reflect the general nature and level of work for this role and should not be interpreted as all-inclusive

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

Vaccine Requirements

COVID-19 vaccinations are required for all students, faculty and staff working in the following areas: Michigan Medicine including the Medical School, Dental School, University Health Service or the Mary A. Rackham Institute.  This includes those working remotely and temporary workers.   More information on this new policy is available on the U-M Health Response.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.