Events Coordinator (Temp)

George Washington University

Job Description

Job Description Summary:
At the GW School of Business (GWSB), our thriving community of students, faculty and alumni come together to make an impact in business. GWSB is currently looking for a temporary Events Coordinator.

Job Duties:

  • Assist the Director and Program Managers with pre-planning, coordination, on-site
execution, and post event wrap up of major events, meetings, conferences, and
o Will work increased hours the week of commencement to cover GWSB Awards
Ceremony – 5/17, GWSB Undergraduate Celebration – 5/18 and GWSB Master’s &
PhD Celebration – 5/19. Will also work late day for Beta Gamma Sigma Induction
Ceremony & Dinner on 4/27 and GWSB Class of 2023 Soiree on 5/4.
  • Maintain event project planners, run of shows, other materials.
  • Create guest lists, send invites, and manage RSVP lists.
  • Set up for events to include event materials and tables/chairs.
  • Work registration, greet guests.
  • Assemble event materials, i.e., name badges, signage, other materials.

  • Manage multiple email inboxes.
  • Mail merge, print and mail invitations.
  • Assist in management of GWSB promotional items.
  • Answer main phone line and direct callers to appropriate area.
  • Answer student and parent questions regarding commencement.
  • Other duties or special projects as assigned.

  • Moving tables/chairs to proper location throughout building
  • Assist in routine sweeps of GWSB buildings (Duquès and Funger Halls), examining the
condition of the building, returning furniture to proper location, removing flyers/posters
from unauthorized locations.
  • Assist in daily operations of GWSB that could include facilities vendor management, coffee,
and water service.
  • Submit and/or log facilities or custodial services fixit ticket requests.

Minimum Qualifications:
  • Must be self-motivated, with a demonstrated ability to manage multiple priorities; a
strategic thinker, a strong writer, and persuasive communicator with excellent
interpersonal, customer service, and communication skills and have a professional
  • Must be highly detailed with strong organizational skills.
  • Ability to work under pressure and meet deadlines.
  • Demonstrated ability to deliver exceptional customer service.
  • Excellent computer skills and mastery of Microsoft Excel and Word
  • Ability to work independently but function as part of a small, strong team, maintaining a
positive and constructive attitude treating all students, faculty, staff, external vendors with
professionalism, courtesy, and respect.
  • Excellent computer skills and mastery of Microsoft Office Suite.
  • Must be able to lift 50 pounds.

Minimum Qualifications:

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:
Experience managing events and working with students, faculty, staff, and external vendors
in a role responsible for organizing information, customer service, etc.


Campus Location:
Foggy Bottom, Washington, D.C.

School of Business (SB)






Hours Per Week:

Work Schedule:
Monday through Friday; evenings and weekends

Position Designation:


Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:
M-F 9:00am – 6:00pm with some evenings and weekends

Position Type:

Posting Number:

Job Open Date:

Job Close Date:

Open Until Filled:

Applicant Review Will Commence On:

Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

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