Financial Administrative Coordinator (Hybrid Eligible)

Job Description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination or a University authorized exemption is a requirement for all positions at the University of Pennsylvania. For more information about Penn’s vaccine requirements, visit the Penn COVID-19 Response website for the latest information. 

Posted Job Title

Financial Administrative Coordinator (Hybrid Eligible)

Job Profile Title

Financial Administrative Coordinator

Job Description Summary

Provide human resource, financial, and administrative support to ensure efficient and timely daily operations. Coordinate, monitor and process all transactions related to the department's and the Institute's postdoctoral appointments, financial activities associated with various PIs, and assist with other human resource functions - staff, student, temporary, and visiting scholar appointments and terminations. Set up postdoctoral appointments including visa applications and hiring processes and maintain account and transaction files.

Job Description

The Department of Cancer Biology and the Abramson Family Cancer Research Institute (AFCRI) and related entities (PCGI, PCRC, etc.), are seeking a Human Resources (HR)/Financial Administrative Coordinator who will provide support in all aspects of HR activity and will support the financial services of the department business office.  Reporting to the Manager of Human Resources, the position will serve as the initial point of contact for newly identified postdoctoral researchers; providing the first level of information and support which will include working with the University Office of International Student and Scholar Services (ISSS) to process visas for postdoctoral trainees, visiting scholars, and other academic appointments.  The position will be part of a team responsible for all transactional activities related to HR functions for staff, postdoctoral researchers, students, temporary employees, visiting scholars/students, and intern-trainees.  Duties will include recruitment and on-boarding/off-boarding, assistance with appraisal and compensation programs, benefits, time keeping, email queries, electronic file maintenance, the management of databases and activity logs, lab and work unit salary grids, costing allocations, payroll reallocations and financial/PI portfolio reporting.  These activities will be supported through the use of online University applications including:  Workday, BPP Appointments system, iPenn, BEN Financials, Business Objects, Payroll Reallocations, etc.).  Financial Admin Coordinator will also assist in data entry to include: correcting journal entries; budget journal entries; payroll reallocations; review and approve purchase requisitions in accordance with funding source and policy considerations; and run/review PI monthly financial reports.  The Financial Administrative Coordinator will handle confidential material and compile and summarize sensitive data.


  • High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required. Bachelor's Degree PREFERRED.
  • Exceptional interpersonal skills and attention to detail required

  • Ability to handle confidential materials, must exercise extreme discretion as job involves exposure to confidential & sensitive matters.

  • Ability to meet deadlines, independently complete assignments, and work with minimal supervision

Job Location - City, State

Philadelphia, Pennsylvania

Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School

Perelman School of Medicine

Pay Range

$20.45 - $30.82

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. 

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.


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