Accounting Specialist

Job Description

Position Details

Position Information

Recruitment/Posting Title Accounting Specialist
Job Category Staff & Executive - Finance/Accounting/Purchasing
Department Grant/Contract Accounting
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Accounting Specialist in The Office Research (OFR or Research). The Office for Research (OFR or Research) provides essential services university-wide that support faculty research and scholarship. Office for Research’s core mission is to advance Rutgers’s preeminence in research. The OFR teams support identifying sponsored award funding opportunities, submission of grant proposals, post-award financial management, negotiation of contracts, research regulatory affairs, intellectual property and commercialization activities, core services, and animal care provided by the Comparative Medicine Resources organization. The position reports to the Accounting Manager.
Among the key duties of this position are the following:
  • Administers and coordinates post-award administration of assigned grants and contracts for research and other sponsored programs funded by external sources. Collectively these are referred to as awards.
  • An award can consist of one general ledger account or multiple project accounts and/or cost-sharing accounts.
  • Serves as the appropriate principal investigator’s/department contact for grant and contract accounting functions.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Nonexempt
Grade 05
Position Salary
Annual Minimum Salary 58867.000
Annual Mid Range Salary 73298.000
Annual Maximum Salary 87729.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • A bachelor’s degree with a major in finance, accounting, or business-related field or an equivalent combination of education and/or experience.
  • A minimum of two years relevant experience in a financial/accounting function.
Required Knowledge, Skills, and Abilities
  • Personal computer skills are essential, working knowledge of the Microsoft suite of programs is required. This includes spreadsheet, word processing and database applications.
  • Must be capable of working with a diverse group of business and academic professionals.
  • Good communication skills, and computer literacy.
  • Must have strong verbal, writing, interpersonal, organizational and analytical skills.
  • Must be able to understand and apply the information pertaining to grant and contracts documents, University, Agency policies and regulations.
  • Must be able to handle multiple tasks and special assignments in a professional manner.
  • Be willing to adapt to periodic changes made to their award workload assignment due to redistributions needed to balance the workload among all accountants.
Preferred Qualifications
  • Research or grants education and/or certification (CRA, CFRA, CPA, or Rutgers S.P.A.C.E. Certification) is preferred. Working knowledge of Uniform Guidance (2 CFR 200) is preferred.
  • Knowledge of Rutgers University systems, policies and procedures is highly desirable.
  • Five years of grant and contract accounting experience preferred.
Equipment Utilized
  • Accountants use Microsoft Excel, Word and Access to prepare and submit financial invoices and reports, ORACLE Cloud projects and general ledger and Financial Data Warehouse reports using Rutgers reporting tools to extract information from the financial data warehouse to be used in preparation of financial reports and invoices.
  • Analysis of information and processing of correcting journal entries using Excel Templates and the Oracle Base Application.
  • Review and analyze the allowability of transactions using ORACLE projects and general ledger and the financial data warehouse.
Physical Demands and Work Environment
  • Office environment.
Special Conditions

Posting Details

Posting Number 23ST0802
Posting Open Date 03/27/2023
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Off Campus
City Piscataway
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

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