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Academic Program Specialist

University of Maryland

Job Description

Position Number:



Academic Program Specialist

Functional Title:

Academic Program Specialist

Category Status:


Applicant Search Category:


University Authorized FTE:




Hiring Range Minimum:


Hiring Range Maximum:


Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nationís legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nationís capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Position Summary/Purpose of Position:

The Academic Program Specialist will provide administrative support to the Undergraduate Office, including manage communications, coordinate events, serve as SONA administrator, serve as the undergraduate courses scheduler, and general administrative support to the Undergraduate Office staff and faculty. Additionally the Academic Program Specialist will manage multiple choice grading, coordinate Undergraduate and Teaching Awards (e.g., collate award materials for UG committee), serve as the PSYC479 administrator, assist with orientation coverage, schedule classrooms for exam review sessions, TAs meetings, or other special classroom requests.

Minimum Qualifications:

Bachelorís degree.

One year experience in administrative staff work.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Required Knowledge, Skills, and Abilities:
  • General knowledge of business English, spelling, and grammer.
  • General knowledge of and skill in the use of word processing, database, and spreadsheet software to produce documents and maintain information.†
  • Skill in performing basic mathematical computations.†
  • Ability to present statistical material in table, chart, or graph form. Ability to plan, organize, and prioritize multiple tasks and assignments.†
  • Ability to handle confidential and sensitive matters with tact and discretion.
  • Ability to communicate effectively orally and in writing.†
  • Ability to understand and follow oral and written instructions.
  • Ability to establish and maintain effective working relationships.
  • Ability to operate computers and other office equipment.
  • Ability to train, supervise, and evaluate personnel.


  • Excellent oral and written communication skills
  • Service experience within a university setting (undergraduate 4-year institution preferred)
  • Demonstrated excellence in developing and maintaining supportive relationships with students, coworkers, administrators, and faculty members
  • Ability to work both independently and as part of a team
  • Competence with Microsoft Office and Google Suite software
  • Strong attention to detail, efficient, organized, and flexible
  • Ability to multitask, problem solve, manage multiple overlapping deadlines, and persistence in seeking requests and projects to completion.
  • Website, social media, and blog maintenance experience
  • Competency with campus technologies (SIS, Canvas, U.Achieve, Salesforce, Workday) or similar systems
  • Event coordination experience
  • Teaching experience

Job Risks

Not Applicable to This Position

Physical Demands

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.†
  • This position is an administrative position. Work is primarily performed in an office environment within the 8:00 a.m. to 5:00 p.m. time frame with some evening and weekend hours. This position requires the ability to operate standard office equipment and keyboards. Extensive viewing of a computer screen is normal.
  • This position will frequently exchange information through vocal and written communication, with individuals of various ages, socio-economic, and educational backgrounds.
  • The worker is required to have close visual acuity to perform an activity such as: exam grading, viewing a computer terminal; extensive reading.
  • Ability to lift and carry small parcels, packages, and other items (up to 10 lbs.) between offices.

Posting Date:


Closing Date:


Open Until Filled


Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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