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Business Manager I
Job Description
Posting Number
PG192464EPInternal Recruitment
NoWorking Title
Business Manager IAnticipated Hiring Range
Commensurate with education and experienceWork Schedule
Monday-Friday, 8:00am - 5:00pmJob Location
Raleigh, NCDepartment
StatisticsAbout the Department
The Department of Statistics at North Carolina State University was founded in 1941 by Gertrude M. Cox and is one of the oldest and largest statistics programs in the country. The Department has 40 faculty members, most of whom are housed in SAS Hall on the University’s main campus, and more than 260 undergraduate and 150 graduate students. We are the “birthplace” of SAS Institute, the world’s largest privately owned software company, and one which specializes in statistical applications. The Department maintains a close relationship with SAS and other industry partners through student programs and activities. The Department has expertise in a number of research areas (see https://statistics.sciences.ncsu.edu/research/research-areas/) and strong ties with the Data Science Academy (https://datascienceacademy.ncsu.edu/) and the Genetics and Genomics Academy (https://gga.ncsu.edu/) at NC State.
Our graduate program, which is the top producer of statistics PhDs, was recently ranked 11th in the nation and 28th in the world (see https://statistics.sciences.ncsu.edu/know-us/rankings-awards-stats/); we also have a thriving online master’s program. The primary function of the Department is to achieve outstanding research, teaching, mentoring, consulting, and collaborations on campus and worldwide, within a cohesive department, where all students, faculty, and staff receive fair treatment.
Please visit https://sciences.ncsu.edu/about/strategic-planning/culture-charter/ for more information on the College of Sciences Culture Charter.
Our graduate program, which is the top producer of statistics PhDs, was recently ranked 11th in the nation and 28th in the world (see https://statistics.sciences.ncsu.edu/know-us/rankings-awards-stats/); we also have a thriving online master’s program. The primary function of the Department is to achieve outstanding research, teaching, mentoring, consulting, and collaborations on campus and worldwide, within a cohesive department, where all students, faculty, and staff receive fair treatment.
Please visit https://sciences.ncsu.edu/about/strategic-planning/culture-charter/ for more information on the College of Sciences Culture Charter.
Essential Job Duties
The primary purpose of the Business Manager I is to oversee and direct the business operations of the department in a manner that best facilitates and compliments the Department Head’s leadership and objectives. This position reports directly to the Department Head with a dotted line report to the Assistant Dean for Culture, Talent, and Human Resources and the Assistant Dean for Finance and Business Management.
A thorough understanding of accounting, finance, budget management, human resource, and supervisory principles is required to perform this function successfully. The employee will be expected to work independently with a high degree of accuracy and minimal supervision and take ownership of the functional areas within their responsibility.
Job responsibilities include but are not limited to the following:
A thorough understanding of accounting, finance, budget management, human resource, and supervisory principles is required to perform this function successfully. The employee will be expected to work independently with a high degree of accuracy and minimal supervision and take ownership of the functional areas within their responsibility.
Job responsibilities include but are not limited to the following:
- Responsible for the management, execution, oversight, and coordination of a variety of business, finance, human resources, and administrative functions. All functions may be accomplished either directly or through administrative staff.
- Responsibility and accountability for all non-contract and grant financial accounts in the department including all state-appropriated funds, sales and service receipts, gifts, foundations, etc.
- Responsible for coordinating with the college research office on activity that impacts both contracts and grants and other funding sources in the department.
- Coordinate, develop, and monitor the department’s budgets including preparing budget forecasts, conducting variance analysis, providing analytical support and assessment, ensuring compliance, and performing strategic planning for a variety of dynamic and multi-dimensional funding sources.
- Interpret, disseminate, and enforce federal, state, college, university, and departmental finance, human resource, and administrative policies, procedures, rules, and regulations.
- Develop and implement systems to ensure compliance in all their responsible functions.
- Maintain, reconcile, and report department-wide and special-purpose financial accounting data using specialized fiscal knowledge within the department for faculty and department leadership, applying specialized financial knowledge and reporting tools to respond to faculty, department head, and College and University needs on various accounts and budgets.
- Provide significant guidance and effort to the department management team in strategically planning for the effective and efficient use of the financial resources of the department.
- Work closely with college and university departments to reconcile general ledger accounts and provide account guidance to faculty, department leadership, and the college.
- Supervise and manage administrative staff, either directly or as a resource to other supervisors, who are responsible for the day-to-day management of budgets, human resources, and other administrative support functions.
- Provide consistent feedback to employees and handle the annual performance management and appraisal process.
- Serve as a backup to all their staff to ensure work performed is continued in their staff’s absence.
- Ensure business functions will continue when a staff member has a long-term absence or a position is vacant, directly or through the administrative staff of the department.
- Provide training to new administrative staff as they onboard.
Other Responsibilities
- Other duties as assigned.
Minimum Education and Experience
Requires post-baccalaureate credentials with 5+ years of relevant experience; a bachelor’s degree with 5+ experience including or exceeded by 1-2 years of supervisory experience may be substituted for the advanced qualifications on an exceptional basis.
Other Required Qualifications
- Working, as well as the ability and desire to increase, knowledge of Generally Accepted Accounting Principles (GAAP).
- Demonstrated knowledge of, as well as the ability and continual desire to learn, federal, state, and university policies, procedures, and regulations.
- Experience in developing and implementing policies.
- Demonstrated ability to maintain attention to detail, prioritize and meet deadlines, and handle confidential matters accurately and discretely.
- Demonstrated ability to work independently with a high degree of accuracy, minimal supervision, and take ownership of the functional areas within their responsibility.
- Demonstrated decision-making and problem-solving abilities that include identifying non-routine problems, formulating plans, and implementing solutions.
- Demonstrated commitment to best practices in all business operations. Strong financial and accounting management experience with the ability to effectively manage budgets, process and monitor financial transactions and reconcile finances.
- Demonstrated responsibility for human resource and administrative functions.
- Demonstrated supervisory experience.
- Excellent oral, written, and interpersonal skills.
- Demonstrated management, analytical, organizational, and planning skills.
- Demonstrated capacity for leadership, teamwork, and initiative.
- Demonstrated experience with Google Suite, Microsoft Excel, Word, and PowerPoint.
- Demonstrated experience with position, finance, and employee management systems.
Preferred Qualifications
- Experience working in a higher education environment.
- Experience working with PeopleSoft Financial and Human Resource Systems.
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required
NoCommercial Driver's License required
NoJob Open Date
03/16/2023Special Instructions to Applicants
In addition to your application please submit a cover letter, resume, and contact information for at least three (3) professional references.
Position Number
00043195Position Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventIs this position partially or fully funded on ARRA stimulus monies?
NoDepartment ID
178501 - StatisticsAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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