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Administrative Assistant
Job Description
Operating Title
Administrative AssistantLong Classification Title
Administrative Assistant IIICampus Location
DurhamDepartment
UNH EOS AdministrationSummary of Position
This role assists with ongoing administrative and office work for EOS’ Center for Acoustics Research and Education (CARE), the Earth Systems Research Center (ESRC), and the Ocean Process Analysis Lab (OPAL). The position will help organize and maintain office operations and procedures, including placing orders for equipment and supplies, scheduling meetings and taking notes, and coordinating travel and expense reimbursement.
Acceptable minimum level of education
HS or equivalentAcceptable minimum years of experience
3 yearsAdditional Job Information
UNH is a federal contractor within the meaning of the Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors. This position may require that you be vaccinated against COVID-19 in the future unless you apply for and receive a religious or medical exemption. You may not test out of this requirement.
Posting Number
PS3898FY22Other minimum qualifications
- Experience within an office environment and aptitude for customer service.
- Able to work independently to complete tasks within assigned timeframes.
- Able to learn required technology such as Microsoft Office suite and UNH-specific systems such as UShop.
- Able to understand and apply UNH policies and procedures as needed.
- Good written and verbal communication skills.
Salary Information
Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.
Quicklink for Posting
https://jobs.usnh.edu/postings/54681Percent Time Information (FTE)
1.00Grade
10EEO Statement
The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.
Institution Information
The Institute for the Study of Earth, Oceans, and Space (EOS) is UNH’s largest research enterprise. You’ll find opportunities to work alongside distinguished faculty on projects to explore and study the most important and inaccessible places on our planet, in our solar system, and in our universe. From the seafloor to the stars, we’re studying truly fascinating subjects and making an impact worldwide.
The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.
The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.
The UNH Diversity Resource Guide with information and programming available in the seacoast area, New Hampshire, and the region can be found here: https://www.unh.edu/hr/diversity-resource-guide
Posting Date
03/16/2023Open Until Filled
YesPosting Open to Internal Candidates Only?
NoInterested Internal Candidates Exist?
NoJob Category
Hourly Staff (Non-Exempt)Appointment Type
Grant FundedDrivers License and Physical Requirements. Please check all items that apply.
None applicableDuty/Responsibility
ADMINISTRATIVE SUPPORT
- Responsible for the equipment inventory and identification of space for new staff, students and visitors in conjunction with Directors of the Centers. Assist with other onboarding tasks, as required.
- Coordinate travel and expense reimbursements for assigned centers.
- Assist with placing orders for equipment and lab supplies for assigned centers projects using UNH online USHOP electronic purchasing system. Pay invoices/bills as needed using USHOP.
- Maintain personnel contact info and email distribution lists.
- Assist with security of Center resources (e.g. maintain supply room key codes, projector checkout list, etc.).
- Assist with event/course preparations (e.g. room reservations, catering, supply orders, helping with check-in, etc.), as needed.
- Assist the EOS Administration Office in issuing parking permits & tracking reservations for the EOS parking pad.
- Assist the EOS Administration Office with submitting Facilities requests for minor (e.g. room temperature issues, light bulbs out, minor repairs) or emergency (e.g. water leaks, plumbing issues) building issues.
Duty/Responsibility
GENERAL OFFICE SUPPORT
- Organizes and maintains office operations and procedures: ensures efficient and effective day to day business.
- Schedule conference rooms; provide audiovisual support; order catering; maintain electronic files. Provide access to conference rooms as needed.
- Oversee maintenance of printers, copiers and other office resources (e.g. replace toner cartridges, submit service requests).
- Assist Center personnel with their shipping needs via FedEx, UPS, and UNH Mail Services. Assist with mail and package delivery as required.
- Oversee common areas and help keep them clean and organized.
- Keep office supply room stocked.
- Keep mailbox labels up to date and assist the EOS Administration Office with mail delivery as needed.
Duty/Responsibility
MEETINGS & SCHEDULING
- Assist Center Directors with PI meetings (scheduling, note-taking, etc.) and Center communications.
- Assist with seminar scheduling.
- Attend meetings that pertain to job responsibilities.
Duty/Responsibility
OTHER TASKS
- Liaison between assigned centers and UNH space survey coordinator to appropriately document space usage allocations with sufficient detail for subsequent review by the cognizant federal agency for the F&A Cost reimbursement negotiations.
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