132,210 Jobs at 2,116 Institutions. 70 New Jobs Today.

Degree & Transcript Evaluator

Lane Community College

Job Description


Full Job Description

Posting Details

AA/EEO Statement


AA/EEO Statement:
Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.

Veterans Statement
Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586.
  • Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources; Jill Deneault, deneaultj@lanecc.edu, 541-463-3196
  • Lane Community College ensures that all documentation submitted to HR will remain confidential
Position Information:


Posting Number:

Job Title:
Degree & Transcript Evaluator

Applicant Notification:
Our Enrollment Services Department is seeking to hire a full-time Degree & Transcript Evaluator.

Search Information
  • Provide all documents as requested.
  • A resume may not take the place of any section of the application.
  • Transcripts are required for this position at the time of application. See the instructions below.
  • Incomplete applications will not be considered.
  • Application is used to determine the initial salary placement for selected candidates. All employment and education history will be considered.
  • Do not assume we know your skills and abilities; please prepare your materials according to the Applicant Guidance & Tips.

Main Campus

Degree Evaluator 1

Position Type:

Anticipated Start Date:
Upon Hire


Salary/Wage Range:
$21.96 - $32.21 (Classified Hourly Pay Level 12)

Salary/Compensation Statement:
Hourly wage reflects an approximate annual salary of $45,678 – $66,988
  • New employees may not be placed on the salary schedule higher than any current employee in this classification with the same or greater number of years’ relevant experience.
  • Lane’s robust Benefits package includes a generous contribution toward medical, dental and vision insurance, basic term life insurance, long-term disability, vacation leave, personal time and paid sick leave.
  • Lane Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

Grant Statement:

Working Schedule:
  • Full-time; Generally Monday – Friday, 8:00 AM – 5:00 PM.
  • Variable work hours based upon department needs.
  • Mornings, some evenings and weekends will be required.


Position Status:


Annual Schedule:
260 Day (12 Month)

Annual Schedule Details:

Quicklink for Posting:


Posting Date:

Closing Date:

Applicant Pool:

Open Until Filled:


Required Education:
A Bachelor’s with coursework in education, curriculum, human development, human resources,
business or liberal arts is required currently.

Required Experience:
One (1) year of related student records and transcript evaluation experience, which included considerable public contact.

Licensure or Certification Requirements

Conditions of Employment:
  • Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail.
  • Must work and reside in the state of Oregon at the time their work is being performed.


Preferred Education
Bachelor’s degree in education, curriculum, human resources, computers, or business.

Preferred Experience
  • Experience in degree audit and transfer evaluation.
  • Experience in research.
  • Strong written and spoken communication skills.

Language Statement
We welcome multilingual applicants who can support and welcome all students.

Bilingual/Multicultural Statement:
Inclusiveness, diversity, and equity are integral to Lane’s commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.

Equivalency Statement:
We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.

Position Purpose:
Responsible for the evaluation, interpretation and articulation of transcripts and degrees within the guidelines and policies established by the college, accrediting agencies and the Department of Education.

Essential Functions:
Essential Functions
  • Ensure degree audit and transfer credit assessments are performed in compliance with college and state requirements and industry standards.
  • Collaborate with students and staff in the interpreting and assessing of degree audit results; ensuring results are accurate and auditable and exceptions are accurate.
  • Work in partnership with co-workers and outside institutions on best transcript evaluation practices, making the process clear for students.
  • Communicate directly with program leads to confirm student entry into programs, facilitate efficient transcript evaluation, graduation processes, authorization of exceptions to CORE requirements and respond to technical or complex functional problems related to these processes.
  • Build Lane’s degree and certificate curriculum into the student’s web-based worksheet tool, myGradPlan.
  • Understand and utilize available technology as communication and data gathering tools and to accomplish essential job functions.
  • Ensure and maintain confidentiality as guided by the Family Education Rights and college policies.
  • Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students.
  • Other duties as assigned.


Transcript Evaluation
  • Obtain course descriptions, catalogs, and institutional information via web research, online transfer databases, and contacting other colleges and universities for the purpose of making an accurate course match.
  • Research course content and applicability to academic program for the incoming student; grant college credit to incoming students.
  • Interpret and analyze course descriptions from Lane and other institutions.
  • Make and take responsibility for decisions based on research completed.
  • Discern if transfer courses are equivalent to Lane courses, and if not, how Lane will use the course towards their degrees and certificates, in alignment with guidelines.
  • Identify ‘special’ attributes and apply theses to transfer courses.
  • Research the structure of an institution and their courses, degrees and certificates, including courses based on criteria and attributes.
  • Maintain communication and collaboration with appropriate college committees and staff concerning transcript evaluation.
  • Update and maintain articulation tables in database.
  • Verify transfer institutions’ accreditation meets requirements for transfer credit.
  • Keep current with Military and ACE credit recommendations updates.
  • Analyze an International transcript translated by NACES.
  • Perform transcript evaluation for CLEP, Advanced Placement, and Credit for Prior Learning.
  • Consult with counselors, academic advisors, and program coordinators to resolve problems and obtain information; refer to and use appropriate resources.
  • Act as a liaison with other colleges, accrediting agencies, and the Department of Education.
  • Track and assess transcripts to evaluate the progress of students toward mandated requirements in cohort programs and prepare summary results for academic planning.

Degree Auditor
  • Advise students regarding their status and unmet degree and/or certificate requirements; assist students with academic planning based on remaining requirements.
  • Ensure current knowledge in discussing degree completion options and interpret core requirements for each program of study.
  • Have strong knowledge of how all degrees are constructed including the different components of Foundational Skills, Discipline Studies, Core, Electives, Cultural Literacy, Human Relations and Cooperative Education.
  • Communicate and consult with faculty and staff regarding student’s completion status towards specific degrees and/or certificates.
  • Interpret and analyze program requirements and discern applicability and compliance with state and institution guidelines.
  • Document degree adjustments and process changes accordingly.
  • Auto-award additional degrees and/or certificates when appropriate.
  • Process reverse transfer applicants and notify applicants of results.
  • Engage in collaborative efforts with faculty and staff to assist students in an accurate manner.
  • Perform quality control checks on computer-generated degree audits.
  • Track updates in catalog and follow complex procedures, guidelines and decisions affecting the degree evaluation process.
  • Interpret and apply curricular policies and guidelines approved by Lane and the state.
  • Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students.
  • Other duties as assigned.
Equity and Inclusion
  • Demonstrate Lane Community College’s core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities.
  • Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran’s status, nationality, age, language, origin or employment status.
  • Must demonstrate an active concern for meeting the needs of students, staff, and the public.
  • Actively assist with ADA compliance in conjunction with Lane Community College’s Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.

Supervision Statement:
Reports to and works under the general supervision of the Associate Dean of Student Enrollment/Registrar.

Work is performed independently according to established program or degree requirements, College procedures and professional judgment.

The supervisor provides general instructions as to the scope of work and priorities. Employee is responsible for daily operations with the supervisor available to consult on problems and policy decisions. Work is reviewed for the quality of services provided to students and staff.

Physical Demands/Working Environment:
This position works indoors and is exposed to usual office working conditions that includes office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee be able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. This position may work with individuals who may be hostile or abusive. Work may require transporting materials up to twenty-five (25) pounds. Work safely.

Knowledge Skills and Abilities:
Knowledge of:
  • Regionally accredited institutions
  • 2- and 4-year higher educational institution’s degree requirements
  • Curriculum criteria
  • Transfer programs
  • Program and certificate requirements
  • Course equivalencies across institutions
  • Military transcripts with ACE recommendations
  • Mapping of like degrees
  • Exception processes
  • DegreeWorks/Degree Audit Software
  • Accurate and efficient data entry
  • Produce a high volume of work in a short timeframe


Ability and Skill to:
  • Actively listen and utilize problem-solving techniques
  • Communicate effectively verbally and in writing
  • Using knowledge of programs and requirements, provide students with accurate advice and appropriate referrals
  • Communicate with internal and external contacts about complex and technical areas of curriculum content
  • Communicate information to students from a variety of ethnic and socioeconomic backgrounds
  • Independently use and adapt to technology tools and advances, including facility with spreadsheets, word processing, database systems, internet, and emerging applications
  • Work under stress with limited resources
  • To be self-managed
  • Organize and prioritize workload to meet deadlines
  • Keep accurate records and maintain confidentiality
  • Proofread and perform quality assurance checks
  • Ability to research exception requests from program leads and differentiate when to accept or deny said requests
  • Ability to process both previously and currently offered Lane Community College degrees and certificates
  • Understand DegreeWorks and how the scribe components impact output and audit results
  • Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes

Applicant Instructions:
Applicant Instructions
  • Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties.
  • Resume / Curriculum Vitae (CV) may not take the place of any section in the application.


Required Documents
To be considered a candidate for this position, all of the following must be included in the application package:
  • Application – Complete and submit online via the applicant portal.
  • Resume – Comprehensive of experience, education, and accomplishments.
  • Cover Letter – Clearly detailing how you meet the qualifications for the position.
  • Transcripts – See instructions below.

If applicable: DD214 – Veterans, please fax, e-mail, or mail your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Jill Deneault, deneaultj@lanecc.edu Fax: 541-463-3970

Additional Documents and Letters of reference are not accepted.

For assistance with the online application call Human Resources at 541-463-5586
For position questions contact Jill Deneault, deneaultj@lanecc.edu

How to monitor your application:
  • Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process.
  • Visit your Employment Opportunities account. The main page will show your status in the search.
Positions close at 9:00 pm

Transcript Instructions:
Transcripts are Required

Unofficial transcripts are required at the time of application.
Attach under “Optional Documents”, fax, e-mail, deliver or mail to:
Lane Community College
Human Resources
Posting 23002, Attn: Jill Deneault
4000 E. 30th Ave.
Building 3, 1st floor
Eugene, OR 97405

Fax: (541) 463-3970
E-mail: Jill Deneault, deneaultj@lanecc.edu

College and Division Information:

College Information

The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane Community College partners with businesses in the community to help shape the current and future workforce.

Lane Community College is a learning-centered community college that provides affordable, quality, lifelong educational opportunities.


Lane Community College was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane Community College has received many awards and accolades for its innovative programs and high-quality instruction. The college is a member of the League for Innovation in the Community College.
One of the advantages of working Lane Community College is living in the area. Lane’s main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprise the second-largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from the main campus. The area’s scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what’s new at Eugene, Cascades & Oregon Coast (link is external).

Union Association:
LCC Employees Federation (Classified)

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  • * An employee team is defined as a collection of individuals who are interdependent in the tasks they perform and who share responsibility for the outcomes. Teamwork is the process for working collaboratively with a group of people in order to achieve a goal. Teamwork means that people will try to cooperate, using their individual skills and providing constructive feedback, despite any personal conflict between individuals. What strategies or characteristics do you contribute to being an effective team member? Please provide specific examples of teamwork you have participated in successfully.

    (Open Ended Question)

  • * Describe your experience working with diverse populations and in multi-cultural environments. How will this experience benefit students, staff, and the department? Please be specific.

    (Open Ended Question)

Hiring Documents

Required Documents
  • Resume
  • Cover Letter
Optional Documents
  • Transcripts #1
  • Transcripts #2
  • Transcripts #3
  • Transcripts

*Please mention you saw this ad on AcademicJobs.*

Apply Now

Be Seen By Recruiters at the
Best Institutions

Create Your FREE Profile Now!