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Administrative Assistant III
Job Description
Operating Title
Administrative Assistant IIILong Classification Title
Administrative Assistant IIICampus Location
DurhamDepartment
UNH CHHS Nursing DepartmentSummary of Position
Under general supervision of the Department Chair and Program Director, this position provides administrative support and coordination for the Nursing Department at the University of New Hampshire. This position typically provides initial contact for students, faculty, and others contacting the Nursing department office; manages and communicates information to undergraduate and graduate students and faculty members; manages student data and coordinates departmental events. The position works in collaboration with other members of the office staff and is under the direct supervision of the Department Chair.
This position is year round, in person, on the Durham, NH campus and will serve as the primary contact for the Health Sciences Simulation Center, coordinating inbound communication, receiving visitors, deliveries, and work crews.
This position is year round, in person, on the Durham, NH campus and will serve as the primary contact for the Health Sciences Simulation Center, coordinating inbound communication, receiving visitors, deliveries, and work crews.
Acceptable minimum level of education
HS or equivalentAcceptable minimum years of experience
3-5 yearsAdditional Job Information
UNH is a federal contractor within the meaning of the Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors. This position may require that you be vaccinated against COVID-19 in the future unless you apply for and receive a religious or medical exemption. You may not test out of this requirement.
Posting Number
PS3885FY22Other minimum qualifications
- High school graduation. Five years of office experience or five years of specialized training or higher education or any combination of experience and higher education equal to five years. Knowledge of office practices, procedures and use of electronic equipment as required by department.
- Interpersonal skills to establish and maintain effective working relationships with faculty, staff, and students.
- Strong organizational skills and effective oral and written communication skills
- Ability to deal with people from a wide variety of backgrounds on a daily basis is essential.
- Technical skills required include familiarity with MS Office (especially Word, Access, PowerPoint, and Excel), Adobe, and equipment such as scanners, copiers, projectors, etc.
- This position includes ability to walk, stand, occasionally lift up to 25 pounds, operate standard office equipment. Must be able to walk across campus on a regular basis in all weather conditions to collect prospective students for tours, etc.
Additional Preferred Qualifications
- Familiarity with UNH systems such as BANNER, WEBI, Xtender, or equivalents, and web content management tools.
Salary Information
Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.
Quicklink for Posting
https://jobs.usnh.edu/postings/54181Percent Time Information (FTE)
1.00Grade
10EEO Statement
The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.
Institution Information
The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.
The UNH Diversity Resource Guide with information and programming available in the seacoast area, New Hampshire, and the region can be found here: https://www.unh.edu/hr/diversity-resource-guide
Posting Date
03/14/2023Open Until Filled
YesPosting Open to Internal Candidates Only?
NoInterested Internal Candidates Exist?
NoJob Category
Hourly Staff (Non-Exempt)Appointment Type
RegularDrivers License and Physical Requirements. Please check all items that apply.
None applicableDuty/Responsibility
Serve as support in administrative matters for the department of nursing, particularly for department chairperson and nursing program coordinators.
Create and maintain accurate student records; collect and review clinical documents from students within departmental software platforms (currently Typhon); answer phone and email inquiries from students and public and refer callers; greet guests and students. Maintain confidentiality in communicating sensitive information and in handling confidential materials such as departmental records and files, personnel actions, grade reports, promotion and tenure decisions.
Create and maintain accurate student records; collect and review clinical documents from students within departmental software platforms (currently Typhon); answer phone and email inquiries from students and public and refer callers; greet guests and students. Maintain confidentiality in communicating sensitive information and in handling confidential materials such as departmental records and files, personnel actions, grade reports, promotion and tenure decisions.
Duty/Responsibility
Create, utilize, and analyze complex information from data bases for faculty, UNH offices, and accreditation. Create and maintain accurate databases for student information. Coordinate student admission application review process and set up student files for new admits. Disseminate information from Banner, WEBi and other enterprise software for faculty. Prepare program reports from data bases as required by department.
Duty/Responsibility
Administrative support for faculty councils, faculty orientation, promotion and tenure committee, and task forces as they occur. Plan and coordinate departmental special events. Make arrangements for travel, meetings, conferences, including complicated conference arrangements, and prepare itinerary as requested. Receive deliveries and serve as primary contact for the Health Science Simulation Center (HSSC).
Duty/Responsibility
Purchase supplies, services and equipment for department in accordance with USNH guidelines; receive, sort, and distribute documents for filing; Operate office equipment and notify vendor when maintenance is required. Collect admission tour groups from Smith Hall and walk them to the HSSC for tours.
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