Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

   

Are you passionate about making higher education more accessible, equitable, and inclusive? Join our team of like-minded professionals who are committed to making Cornell a place where graduate students and postdocs from all backgrounds can find success and a sense of belonging.

   

The Opportunity:

About the Graduate School

Cornell is one of the first institutions of higher education in the United States to offer advanced degrees, and one of the very first to admit women and African American students. Today, our Graduate School is an intellectually stimulating, warm, vibrant community of students, faculty, and staff from over 100 graduate fields.

About the Graduate School Office of Inclusion and Student Engagement (OISE)

The Graduate School Office of Inclusion and Student Engagement (OISE) is a leader in collaboratively

advancing positive systemic change and scholar-focused efforts that make graduate and postdoctoral education at Cornell more accessible, equitable, and inclusive. The OISE team works in partnership with colleagues within and beyond the Graduate School to support excellence among graduate students and postdoctoral scholars and foster environments where all scholars, but especially those from backgrounds historically excluded from and underrepresented in the academy, can find community, experience positive mentoring relationships, and establish a sense of belonging. Additionally, the OISE team engages faculty and staff within graduate education in their ongoing development and application of evidence and equity-based recruitment, selection, and inclusive mentoring practices.

About the Position

Reporting to the Associate Dean for Inclusion and Student & Faculty Engagement, serve as the Program Coordinator for the Graduate School and the Assistant for the Office of Inclusion and Student Engagement (OISE). Within OISE, provide comprehensive administrative and programming support to the Associate Dean for Inclusion and Student & Faculty Engagement, serve as the front office manager, and contribute to all OISE-led/co-led initiatives. The Program Coordinator and OISE Assistant also provides advanced support to the Associate Dean for Inclusion and Student and Faculty Engagement in the development of databases, reports, presentations, correspondence, and the organization and analysis of data.

Additionally, the Program Coordinator and OISE Assistant provides event and program support, and foundational administrative support (assistance with travel arrangements, reimbursements, purchasing, reception, etc.) to the Senior Assistant Dean for Graduate Student Life, and Assistant Dean for Access and Recruitment. The Program Coordinator and OISE Assistant serves as a point person and liaison to facilitate communication and collaboration among multiple units and constituents involved in delivering programs that support graduate students, postdoctoral scholars, and faculty and ensures the Graduate School and OISE are consistently represented in a positive, professional manner.

The Program Coordinator and OISE Assistant must have experience in and/or a demonstrated commitment to supporting diversity, equity, access, and inclusion. Demonstrating initiative, independent decision-making, a high level of professionalism, and confidentiality, the Program Coordinator and OISE Assistant provides event management and support for activities in the portfolios of OISE, Office of Access and Recruitment, and the Senior Assistant Dean for Graduate Student Life.

The Program Coordinator and OISE Assistant supervises and manages a team of graduate student coordinators that supports administrative functions and another team that supports specific programs and initiatives such as the MAC Mentoring Program. In coordination with other administrative staff, the Program Coordinator and OISE Assistant provides general backup administrative support as needed related to the responsibilities of the Executive Assistant to the Dean, and Professional Development Program Coordinator and Graduate School Assistant (e.g., emergency office coverage, back-up for Graduate School staff event management).

The successful candidate must have outstanding customer service skills and be comfortable working in a fast-paced environment that serves a diverse array of domestic and international constituent groups including graduate students, postdoctoral scholars, faculty, staff, and external partners. The successful candidate must also be able to work with a high degree of accuracy and handle confidential material per university policies and FERPA regulations.

This position is located on the Ithaca, NY campus. The successful candidate will be expected to work predominately in-person. The main business hours of our office are 8:00 AM-4:30 PM. This position also requires occasional evening and weekend availability to support Graduate School programs, events, and initiatives.

SUCCESS FACTORS:

• Strong commitment to and understanding of diversity, equity, access, and inclusion
• Comfortable working in a supportive, fast-paced environment
• Outstanding organizational, problem-solving, and customer service skills
• Positively interact with all levels of staff, faculty, students, and other constituents from diverse communities
• Ability to work well both collaboratively and independently
• General knowledge about Graduate Education
• Maintain confidentiality and handle highly sensitive information appropriately.

REQUIRED QUALIFICATIONS:

• Associate's degree with 4-6 years of relevant administrative experience or equivalent combination of education and/or experience with office and event management
• Proven ability to effectively prioritize manage a high volume of work promptly and accurately
• Proven ability to communicate clearly and effectively, verbally and in writing
• Experience planning and implementing complex events and programs
• Keen attention to detail demonstrated through previous work experience
• Demonstrated fluency with Microsoft Office (especially Excel, Word, PowerPoint, and Outlook) and Zoom
• A cover letter and resume are required for consideration.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree preferred
• Experience working with or in support of graduate and professional students and/or faculty
• Experience and competency using Qualtrics, Canvas, CollegeNet, PeopleSoft, WebFin2 (and/or comparable software and data and financial management systems)
• Experience contributing to and/or managing website content
• Experience contributing to and/or managing social media accounts for professional purposes
• Academic and/or applied background in DEI (diversity, equity and inclusion), higher education, student development, business, and/or other related disciplines
• Experience supporting the management of federal and foundation grant proposals and awards
• Valid driver’s license

WHAT WE OFFER:

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include a competitive salary, comprehensive health care options, access to wellness programs, employee discounts with local and national retail brands, and generous paid leave provisions: 3 weeks of vacation, 12 University paid holidays (including end-of-year winter break through New Year’s Day), and excellent retirement contributions.
• We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay .
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards .

No Visa Sponsorship is available for this position.

   

As part of the university's comprehensive vaccination program , all Cornell employees are required to have and provide proof of an FDA-or WHO-authorized or approved COVID-19 primary vaccination or have obtained a university-approved disability/medical or religious exemption, regardless of their role and work location.

  

University Job Title:

Administrative Asst V

Job Family:

Administration

Level:

E

Pay Rate Type:

Hourly

Pay Range:

$26.36 - $30.63

Remote Option Availability:

Fully Onsite

Company:

Endowed

Contact Name:

Carolyn Chow

Number of Openings:

0

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates .

Current Employees:

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Online Submission Guidelines:

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Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu .

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at equity@cornell.edu .

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

2023-03-09-08:00