How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The Law School’s Office of Student Records is currently seeking to hire a Student Administrative Assistant Senior to help facilitate and coordinate registra related duties. This position is an integral member of the Office of Student Records team. The Office facilitates course registration, examinations, and degree audits. It also maintains student records and provides curriculum and student record data as appropriate to internal and external requestors, including state bar licensing agencies. Our ideal candidate is professional, friendly, and a master when it comes to attention to detaill and accuracy, generating reports, strong analytical skills and providing excellence in a fast paced student-facing academic environment.

About the Office
The Office of Student Records (OSR) is a dynamic and fast-paced, services-oriented office that oversees administration of the following academic and student services: course schedule production, course bidding and registration, final exam administration, student records maintenance, degree and bar certifications, institutional reporting, grade reporting, and degree approval. In addition to supporting the Law School faculty and 1000+ JD, law graduate (LLM and SJD), and non-law graduate students, the OSR collaborates with many other administrative offices across the Law School and greater campus community.

Who We Are

Founded in 1859, Michigan Law School is one of the world's leading institutions of legal education and enjoys a reputation for academic excellence characterized by a powerful commitment to diversity, equity, and inclusion. Michigan is consistently ranked among the top law schools in the nation, and enjoys international renown for its intellectual rigor, stunning physical surroundings, preeminent faculty scholarship, and a community noted for collegiality and warmth. Michigan Law has an exceptional and cooperative community of talented and interesting students, with 1000 in the JD and 40 in the LLM program. Our commitments to collegiality, to constructive and challenging debate, and to enabling our students to pursue a wide range of options explain why the Law School has long been committed to diversity along many dimensions. Our graduates serve with distinction in the private, public, non-profit, and academic sectors, in large numbers in every major market in the nation, as well as internationally. The University of Michigan is located in Ann Arbor, Michigan, which is considered among the best places in the United States to live and work. At Michigan Law, we view our commitment to diversity, equity, and inclusion as central to our mission as an educational institution and we seek to ensure that each member of our community has a full opportunity to thrive in our environment. We believe that diversity is key to individual flourishing, educational excellence, and the advancement of knowledge. We maintain a deep commitment to fostering a diverse community in which all students, staff, and faculty learn and work in an atmosphere of inclusion and respect.

Responsibilities*

Reporting to the Law School Registrar, the primary responsibilities of the Student Services Asst Sr. will be to:

• Serve as the reporting and certification assistant to oversee data gathering and reporting for the Law School using Business Objects and other database-driven platforms
• Report to University and external entities, certification of student records for current students and alumni
• Support the Law School academic awarding process, and using best practices to report curriculum and registration data to various stakeholders
• Oversee the management of the student record system for approximately 1000 active records and 30,000+ graduate records. 
• Work toward creating a digital student record management system
• Oversee the bar certification process for the February and July bar exams.
• In addition to the primary responsibilities, this position will also be engaged in duties with other members of the Office of Student Records which include:
  • Exam coordination, including overseeing the administration of final exams, producing exam schedules, communicating with faculty and staff about exams, and maintaining records
  • Ensuring student compliance with Law School academic requirements and policies as established by the faculty
  • Providing key exam administration support for the fall and winter exam periods (e.g., assisting with the printing and reconciliation of exams, preparing exam materials, etc.)
  • Ensuring that proper entries are made into the MPathways system
  • Updating office web pages and the Law School’s Photo Directory
  • Providing administrative office support, as needed

Skills You Have

Our Ideal Candidate:

• is professional, positive, and friendly;
• has experience managing complex administrative projects and tasks;
• is a self-starter and an effective collaborator;
• is organized, accurate, and thorough;
• thoughtfully distills and communicates information;
• has proven problem-solving, research, and analytical skills;
• exercises good judgment and discretion; and
• enjoys supporting students and faculty and being part of a team.

Required Qualifications*

• Bachelor’s Degree with at least two years related experience, or equivalent combination of education and experience
• 2 or more years of experience working in higher education in a student services environment
• Intermediate to advanced-level user of Microsoft Office Suite, specifically Excel and Access
• Strong technical troubleshooting and problem-solving skills
• Able to work independently and exercise initiative and excellent analytical judgment
• Proficient at setting priorities, working simultaneously on numerous tasks, and meeting deadlines
• Strong organizational and planning skills
• Fast, independent learner able to navigate policy and technology
• Excellent spoken and written communication skills
• Diplomatic and discrete
• Experience in a professional team oriented environment with a deep commitment to customer service

Desired Qualifications*

• Experience handling confidential, protected student data and information
• Ability to work with data to produce complex reports
• Database management
• MPathways experience
• Business Objects experience
• Experience working in higher education preferably in an academic services area
• Writing and running queries in Business Objects and/or other database querying interfaces.
• Comfortable using the Student Administration panels in MPathways.
• Master’s Degree in a relevant field.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.