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Data Coordinator

Bismarck State College

Job Description


Full Job Description


Data Coordinator for the Registered Apprenticeships - Done Right Department of Labor Grant (RADaR DOL Federal Grant Funding)

MISSION: As North Dakota’s Polytechnic Institution, Bismarck State College focuses on student success through the delivery of affordable, flexible, high-quality, experiential learning enhanced by public-private partnerships.

VISION: Bismarck State College will be a leader in polytechnic education improving lives and building sustainable communities.


Is directly accountable and responsible to the BSC RADaR DOL (Department of Labor) Project Director.

Do you consider yourself:

Organized and detail oriented? A self-starter? An excellent communicator? Tech-savvy, with strong computer skills in Microsoft Office Suite and social media platforms? If so, this position might be a great fit for you!



COMPENSATION: $45,500 - $51,000 based on directly related experience. Paid health insurance, life insurance, retirement, employee tuition waiver, spouse/dependent tuition discount. Click here for full employee benefits.

Thinking about relocating to the Bismarck area? Find more information and resources here: https://www.commerce.nd.gov/workforce/relocation-resources

Position Description & Details


Summary of Position/Responsibilities:

Responsible for coordinating, implementing, and maintaining US Department of Labor (DOL) grant, including financial support, program documentation, and office support. Responsible for leading data collection requirements and analyzing program and participant data.

Do you enjoy:

Working in a collaborative environment? Creating new, in-demand opportunities? Knowing you are making a difference by making higher education more accessible and affordable to students? If you enjoy working with grants, collecting data, project management, and research and analysis this will be an excellent opportunity for you. Other skills required for this position are things such as the ability to multi-task, meet deadlines, and effectively communicate with others. If these are skills that your education and experience emphasize, then this may be the opportunity for you!

What will this position bring you?

The opportunity to positively impact BSC’s polytechnic mission expansion by helping to increase Registered Apprenticeship Program offerings, which will make higher education a possibility for students who need to earn as they learn. A chance to positively impact diverse student populations, while also supporting the workforce needs of business and industry in North Dakota and beyond. This position offers purpose and motivation found in knowing that students are gaining real-world experience and helping our communities grow and thrive.

Coordinates, implements, and maintains DOL grant – 90%

Provides advanced administrative assistance to the Project Director in activities such as generating and analyzing grant documents, quarterly reporting, and preparing modification requests, collects and maintains accurate documentation and records of participant/student data, apprenticeship program pathways and wrap around services provided, generates customized queries and reports for grant activities, prepares, assembles, and/or distributes information, reports, surveys, questionnaires, or apprenticeship program information, coordinates and processes grant expenditures/payments and assists Grants Accountant with review and analysis of grant expenditures, and develops and maintains library of grant resources, templates, and best practices, using online project management system and other resources.

Miscellaneous duties – 10%

Answers phones and emails, providing timely and accurate correspondence and excellent customer service, collaborates with Public Affairs and Project Director on the production and distribution of public communications materials that identify the purpose, goals, and achievements of the grant objectives including newsletters, press releases, websites, social media, and written publications, and performs other duties as required or assigned.

What Does the Polytechnic Department Do?

We develop, support, and strengthen business and industry partnerships to address workforce needs and assist with the talent supply and demand in our region. Planning, coordinating, and attending educational and community outreach events provide career awareness to students, employers, and the community through hands-on activities. Executing ideas, bringing people together, and sharing the polytechnic mission through collaboration, outreach, and career exploration.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Continuously – 66-100% - Use hands dexterously, talk or hear.
  • Frequently – 34-65% - Stand, walk, or sit.
  • Occasionally – 1-33% - Reach with hands and arms, stoop/kneel/crouch, or crawl, climb or balance, or lift up to 25 pounds.

Minimum Requirements

  • Bachelor’s degree in business, finance, communications, or related field.
  • Demonstrated capacity to manage and analyze data sets.
  • Experience in project management.
  • Demonstrated ability to work effectively with stakeholders at all levels including diverse populations.
  • Experience working with grants.
  • Advanced knowledge of computer software (i.e., Microsoft Office Suite, Excel, Word, electronic email, and calendar) and internet.
  • Organized, detailed, self-starting, ability to handle multiple activities and meet deadlines.
  • Excellent written and oral communication skills.
  • Ability to understand and effectively carry out written and oral instructions.
  • Ability to exercise discretion and independent judgment.

Preferred Qualifications

  • Experience with federal grants and grants management.
  • Experience working in a community college.

Applicant Materials Required



To be considered by the search committee thoroughly complete the application and upload the following:

  • Cover Letter
  • Resume
  • Copies of transcripts (undergraduate and graduate).

Application materials must clearly explain how experience and education relate to the minimum qualifications and job duties.

Additional Information


Applicants must be legally authorized to work in the United States. Bismarck State College does not provide sponsorships. BSC is an E-Verify Employer.

For more information or assistance contact: Human Resources (701) 224-5531. This position requires a criminal history record check.

Equal Opportunity Employer


Human Resources*Meadowlark Building*PO Box 5587*1700 Schafer St.*Bismarck, ND 58506-5587

701-224-5531*800-366-6888 (TTY Relay ND)

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

*Please mention you saw this ad on AcademicJobs.*

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