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Admissions Counselor

Saint Mary's College of California

Job Description


Full Job Description

Admissions Counselor

Salary: $65,000.00 - $72,000.00 Annually

Job Type: Full-Time
Job Number: 2015-1603941
Location: CA 94556, CA
Department: Admissions
Closing: 4/16/2023 11:59 PM Pacific


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

Responsible for office-wide recruitment, outreach, and territory management for assigned geographic territory in alignment with strategic enrollment goals. Responsible for development and execution of a recruitment plan which in some instances is tailored to the specific territory demographic. Assists with day-to-day visitors in the role of Counselor of the Day, delivering presentations, and being responsive to student ambassador needs. Participate in and assist in coordinating yield activities, including assistance with the tele-recruiting center, receptions; high school, community college, and community-based organization visits, college fairs, application evaluation, and communication initiatives (email, text, phone, alumni, social media).

1. Recruitment and Outreach
Execute office-wide recruitment efforts to assigned geographic territories. Represent the institution at college fairs, transfer fairs, community colleges, community-based organizations, and high schools; communicate with prospective students, parents, and high school/community college counselors. This includes scheduling, confirming, notifying prospective students of the visit, and visiting 4-5 schools per day throughout the fall recruitment period of September-November, and the Spring recruitment period of February-May.
Participate in the visitor experience by conducting information sessions, interviews, admit on the spot appointments, meet & greet appointments, transcript evaluations, special group presentations, and Counselor of the Day' activities; maintain continuous contact with prospective students via e-mail, phone, and office visits. Plan regional receptions for prospective and admitted students.

2. Territory Management
Assist with creation, maintenance and implementation of strategic plan for student recruitment and admission in accordance with institutional goals; ongoing assessment of strategies in plan.
Manage assigned geographic territory, which includes coordination and implementation of outreach and yield activities. Compile, analyze, and report data for territory; report on any trends within territories; report regularly on admissions funnel for territories and recruitment/yield activities throughout funnel.

3. Assist with Virtual Programs-
collaborate in maintaing virtual information series. Determine dates, create zoom meetings, develop program content and communication for campus events. Work with campus partners, including faculty, staff, students, and administrators

4. Application Management
Read and evaluate admissions applications for geographic territories. Assist in holistic application review; assist in follow-up for application completion; recommend admission decision to the Dean of Admissions.

5. Student Yield
Maintain responsive communication protocols including prompt response to inquiries; participate in planning and implementation of student yield events on campus. Tele-recruit to move students through the admissions funnel, including communications to applicants, admitted students, and deposited students.

6. Alumni Volunteer Coordinator
Serve as Admissions Alumni Liaison, collaborating with Alumni and Development on alumni involvement in admissions recruitment efforts. Take the lead in coordinating alumni involvement in the admissions recruitment initiatives. Partner with Alumni and Development in promoting and training alumni involved in admissions programs.

7. Other Duties as Assigned
Collaborate in coordination of yield programs. Support Office of Admission with event planning guidance for non-signature programs.

Experience and Qualifications
REQUIRED: BA and/or equivalent knowledge, training & experience PREFERRED: BA

Experience: (years required and applicable field of experience): 3 years experience in higher education, admissions and recruitment experience preferred.

Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical) Excellent verbal and written communication, and well developed interpersonal and organizational skills are required. A demonstrated appreciation for the Catholic, Lasallian, Liberal Arts mission of the College, a commitment to diversity, and the ability to work well collaboratively as well as independently. A high level of initiative, energy, and flexibility will be highly valued in the selection process. Proficiency with word-processing software, database management, and internet usage.

Licenses & Certifications (e.g. CPA, RN, etc.):

Other Requirements: (e.g. travel, weekend/evening work) Weekend and travel work required.

Supplemental Information
Application Instructions: Please apply online at http://jobs.stmarys-ca.edu
Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College
  • A resume
  • The name and contact information for three (3) professional references.
  • In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at http://www.stmarys-ca.edu/public-safety/annual-security-and-fire-safety-report-0. To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at https://www.schooljobs.com/careers/stmarys

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