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Executive Assistant to the VP of Administration and Finance

Renton Technical College

Job Description

 

Full Job Description

Position

Do you enjoy supporting a team with the goal of creating an inclusive, customer service oriented environment to faculty and staff? Do you love to use technical skills to create more efficient administrative processes? If so, this position with Renton Technical College may be a great fit for you! Executive Assistant to the Vice President of Administration and Finance, full time and exempt from civil service and representation, reports to the Vice President of Administration and Finance. The Executive Assistant provides confidential administrative support to the Vice President of Administration and Finance. Activities are performed independently and with minimal supervision. The successful candidate will coordinate office work flow, perform a variety of related advanced administrative support, apply specialized knowledge, use independent judgment in resolving problems, and interpret and apply rules, policies, regulations and procedures. Applications received by Friday, April 24th will receive priority consideration. This position will remain open until it is filled.

Renton Technical College, located southeast of Seattle, has provided quality education in a variety of occupations for over 75 years. Our professional-technical certificate and degree programs offer entry and mid-level training in the areas of allied health, trades and industry, culinary, business, technology, and automotive. Our outstanding college & career pathways program with classes in adult basic education, English as a second language, and GED preparation is available to those who need additional preparation before entering a training program and for those who simply wish to improve their math and English skills. Career Education and apprenticeships degrees round out our offerings.

As an Achieving the Dream and an Aspen Institute top 10 finalist in Community College Excellence, RTC is also proud to be a Military Friendly School, serving those who chose to serve. Renton Technical College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its faculty and staff. The students that we serve come from a variety of backgrounds and are over 60% of color. We strongly encourage members of historically minoritized groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.

Key Responsibilities / Essential Functions Include

 

  • Demonstrate multicultural competence (including an awareness and understanding of historically minoritized populations) and create an educational and work environment that affirms commitment to equity, diversity, and inclusion.
  • Serve as executive assistant to the Vice President of Administration & Finance. Fill in for the executive assistant to the president as needed.
  • Provide support to other deans and directors in administration as directed by the Vice President.
  • Act as liaison between trustees, foundation directors, administration, instructors, staff, employee union representatives, advisory committees, state legislators and staff, State Board administration, attorney general, and the public.
  • Maintain the Vice President’s calendar. Schedule appointments, set up meetings, and make conference arrangements for the Vice President and other administrators as needed.
  • Prepare correspondence, forms, reports, agendas, meeting minutes, and confidential staff evaluations. Proofread and edit typewritten copy; compose routine correspondence; duplicate and distribute materials.
  • Prepare and record requisitions for the Vice President, and monitor and maintain expenditure and disbursement records.
  • Make travel arrangements; prepare travel requests and expense reimbursement forms.
  • Assist in the development and coordination of special meetings hosted by the president and vice presidents.
  • Schedule the Board Room as needed for administrative staff, industry, and public.
  • Receive calls, determine purpose of callers, respond to inquiries in an appropriate manner, and redirect callers or record messages for administrative staff as needed.
  • Act as a point of contact for resolution of routine administrative questions related to the department that originate with deans/directors, assistant, enrollment services, student services, counselors, etc. Direct students and/or staff with concerns to the appropriate administrator or office for assistance.
  • Prepare agendas, schedule, attend, record minutes, and maintain records for the health and safety committee, facilities council , and the Vice Presidents staff meetings.
  • Record and forward federal and state documents to appropriate agencies.
  • Assist with preparing monthly financial board reports for Vice President.
  • Assist with gathering budgetary information and assist with the final production and distribution of the approved budget for the college.
  • Maintain policy and procedure manuals including collecting and verifying raw data from responsible staff and distribution of final documents.
  • Work with the office of instruction, faculty, administrative assistants, deans, catering, IT, facilities, security to maintain accurate data in 25Live.
  • As 25Live administrator, create, maintain and revise procedures and processes.
  • Maintain a list of office spaces used on campus.
  • Serve as the lead contact for contract routing and questions.
  • Maintain and track college contracts with outside organizations, vendors, individuals, etc.
  • Assist in interviewing and selection of administrative assistant positions.

 

Required Knowledge, Skills and Abilities

 

  • Demonstrate multicultural competence (including an awareness and understanding of historically minoritized populations) and create an educational and work environment that affirms commitment to equity, diversity, and inclusion.
  • Serve as executive assistant to the Vice President of Administration & Finance. Fill in for the executive assistant to the president as needed.
  • Provide support to other deans and directors in administration as directed by the Vice President.
  • Act as liaison between trustees, foundation directors, administration, instructors, staff, employee union representatives, advisory committees, state legislators and staff, State Board administration, attorney general, and the public.
  • Maintain the Vice President’s calendar. Schedule appointments, set up meetings, and make conference arrangements for the Vice President and other administrators as needed.
  • Prepare correspondence, forms, reports, agendas, meeting minutes, and confidential staff evaluations. Proofread and edit typewritten copy; compose routine correspondence; duplicate and distribute materials.
  • Prepare and record requisitions for the Vice President, and monitor and maintain expenditure and disbursement records.
  • Make travel arrangements; prepare travel requests and expense reimbursement forms.
  • Assist in the development and coordination of special meetings hosted by the president and vice presidents.
  • Schedule the Board Room as needed for administrative staff, industry, and public.
  • Receive calls, determine purpose of callers, respond to inquiries in an appropriate manner, and redirect callers or record messages for administrative staff as needed.
  • Act as a point of contact for resolution of routine administrative questions related to the department that originate with deans/directors, assistant, enrollment services, student services, counselors, etc. Direct students and/or staff with concerns to the appropriate administrator or office for assistance.
  • Prepare agendas, schedule, attend, record minutes, and maintain records for the health and safety committee, facilities council , and the Vice Presidents staff meetings.
  • Record and forward federal and state documents to appropriate agencies.
  • Assist with preparing monthly financial board reports for Vice President.
  • Assist with gathering budgetary information and assist with the final production and distribution of the approved budget for the college.
  • Maintain policy and procedure manuals including collecting and verifying raw data from responsible staff and distribution of final documents.
  • Work with the office of instruction, faculty, administrative assistants, deans, catering, IT, facilities, security to maintain accurate data in 25Live.
  • As 25Live administrator, create, maintain and revise procedures and processes.
  • Maintain a list of office spaces used on campus.
  • Serve as the lead contact for contract routing and questions.
  • Maintain and track college contracts with outside organizations, vendors, individuals, etc.
  • Assist in interviewing and selection of administrative assistant positions.

WORKING CONDITIONS:
Working hours are generally aligned to business hours, Monday – Friday. Occasional evening and weekend work is required. Work is mostly sedentary in nature, performed in an office environment. Frequent use of a computer and exposure to terminal screens is required. Work and meetings may take place across campus. May drive/travel to trainings, conferences, and/or college events. This is mostly an in-person/on-campus position; remote work may occur as business permit.

 

Terms of Employment

 

The person hired is required to provide authorization for employment in the United States.

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Renton Technical College to maintain an alcohol and drug-free workplace for our employees and students.


The person hired is required to provide authorization for employment in the United States. All offers of employment are contingent to background checks, including employment and required degree/credential verification. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform successfully in the position. Finalists are required to complete the Sexual Misconduct Disclosure form as required under RCW 288.112.080. Post offer, pre-employment criminal background checks are also required.

For questions regarding this position contact

Alex Vinson avinson@rtc.edu 425-235-2475

Chelsea Dillon cdillon@rtc.edu 425-235-6579

 


 

2023 Employee Benefits Summary
Eligible employees at Renton Technical College (RTC) receive a generous benefits package in addition to their paycheck, including:

Health Insurance:
Coverage begins the first day of the month following the date of hire. If the date of hire is the first working day of the month, coverage begins immediately. Spouse or same-sex domestic partner, and dependent children are eligible for coverage.

Medical Insurance
Employees pay a portion of their medical care cost through payroll deduction. The employee premium is based on the choice of plan and coverage for lawful spouses, same-sex domestic partners, and dependent children. more information can be found by visiting www.hca.wa.gov/pebb
2023 Employee Monthly Contribution by Family Tier For questions call 425-235-7861 or E-mail sqassis@rtc.edu
PEBB Medical Plans
Employee
Employee & Spouse
Employee & Child(ren)
Employee & Family

Kaiser Permanente NW Classic
$172
$354
$301
$483

Kaiser Permanente NW CDHP
$25
$60
$44
$79

Kaiser Permanente WA Classic
$167
$344
$292
$469

Kaiser Permanente WA CDHP
$25
$60
$44
$79

Kaiser Permanente WA Sound Choice
$46
$102
$81
$137

Kaiser Permanente WA Value
$94
$198
$165
$269

UMP Classic
$135
$280
$236
$381

UMP Select
$59
$128
$103
$172

UMP CDHP
$29
$68
$51
$90

UMP Plus-PSHVN
$97
$204
$170
$277

UMP Plus-UW Medicine (ACN)
$97
$204
$170
$277
Dental Coverage

Renton Technical College provides dental coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include:
 
  • Uniform Dental Plan (Preferred Provider Organization -PPO plan) Administered by Washington Dental Service (WDS)
  • DeltaCare (Managed Care Plan) Administered by Washington Dental Service (WDS)
  • Willamette Dental (Managed Care Plan) Administered by Willamette Dental

Vision
???????Employees do not pay separate premium for vision coverage; it is covered under the medical plan. Optical service frequency and hardware (glasses, contact lenses, etc.) vary depending on type of plan selected.


Waiving Medical Coverage
If you have other medical insurance you can choose to waive medical coverage for yourself or any family member. If you have existing coverage through your spouse or domestic partner, please contact the plan directly to see how they will coordinate benefits.

If waiving medical coverage, the employee will still be covered under the dental insurance plan at no monthly premium cost.

Medical Flex Spending Accounts (FSA& LFA) & Dependent Care FSA (DCAP)
The FSA, LFA and DCAP plans are offered by the College and the State of Washington. FSA is a PEBB sponsored benefit program that allows you to use pre-tax money in a calendar year to pay for certain out-of-pocket medical expenses and/or Child care expenses.

An FSA can save you 25 - 40% on your eligible expenses. Both plans are offered as payroll deductions.

Annual contributions in 2023 for Medical Flexible Account can be between a minimum of $120 to maximum of $2,850. As a "use it or lose it" IRC governed plan, medical expense reimbursements can be requested for employee, spouse, or their IRS eligible dependents.

Annual contributions in 2023 for the Limited Flexible Account can be between a minimum of $120 to maximum of $2,850. As a "use it or lose it" IRC governed plan, medical expense reimbursements can be requested for employee, spouse, or their IRS eligible dependents. Limited FSA is for employees enrolled in CDHP plans with HSA. Funds can only be used for dental and vision expenses only.

Dependent Care FSA (DCAP) allows you to save on child or elder care expenses
(e.g. babysitting, daycare, in-home care for an older dependent inept of self-care). Annual contribution is $5,000 for a Single person or Married couple filing a joint tax return.
Contribution of $2,500 for each married participant filing separate tax returns.

Life-Insurance
Permanent employees, lawful spouse, qualified same-sex domestic partner and dependent children under 26 years of age are eligible to enroll in life Insurance. Coverage is effective first of the month following the date of employment for basic coverage; for optional coverage, amounts become effective the first of the month following approval date.
  • Basic Coverage: $35,000 Basic Term Life & $5,000 Accidental Death & Dismemberment (AD&D) This is employer provided at no cost to the employee.
  • Supplemental Life Coverage(s): Supplemental term insurance coverage for employee, lawful spouse, qualified same-sex domestic partner and family is available in$10,000 increments from $10,000 up to $100,000, at additional cost to the employee.
  • Supplemental AD&D Coverage: Voluntary Accidental Death and Dismemberment for employee, lawful spouse, qualified same-sex domestic partner and family is available at additional cost to employee.

Life Insurance Evidence of Insurability may be required for certain supplemental coverage amounts.

Long-Term Disability (Two Plans offered)
  • Basic Plan: Employer provided and at no cost to the employee. It Provides 60% of the first $400 pre-disability monthly earnings, reduced by any deductible income. The maximum benefit $240 per month; the minimum benefit $100 per month. Benefits begin after 90 days of disability or the period of accumulated sick leave, whichever is longer.
  • 2 Optional Plans: 60% and 50% of pre-disability monthly earnings, reduced by any deductible income, and is available at additional cost to employee. Maximum benefit for 60% planis $10,000 per month and $8,333 per month for the 50% plan. Premium for the optional plans is determined by employee type and waiting period selected.
 
Retirement Options (Tax Deferred Retirement Plans)

PERS Plan 2: defined benefit plan for classified staff Employee Contribution: 6.36% of gross salary Employer Contribution: 10.39% of gross salary

PERS Plan 3: defined benefit & employee defined contribution for classified staff, Administrators, and Exempt employees
Employee Contribution: Varies from 5% to 15% Employer Contribution: 10.39% of gross salary

TIAA-CREF: defined contribution plan for Faculty, Administrators, and Exempt employees
Employee Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary

  • Employee and Employer contributions to applicable retirement plans are mandatory for benefit eligible employees. The amount of the deduction and contribution are dependent upon the retirement plan chosen and may vary by current contribution rates in effect.
Supplemental Retirement & Deferred Compensation Plan
Supplemental Retirement Plan: In addition to regular matched retirement, employee can voluntarily participate in a 403(b) plan and set aside a portion of their income in Pre-Tax Elective Deferral or an After-Tax (Roth) Elective Deferral. Agreements and amounts can be changed at any time.

Deferred Compensation Plan: The State of Washington 457 plan permits employee to set aside additional pre-tax earnings for retirement savings.
Certain tax regulations allow employees to participate in one or both supplemental 403(b) plans and State of Washington's 457 deferred compensation plan.

Contributions to a 403(b) or 457 plan are funded solely by the employee.
 
Auto and Home Insurance – Liberty MutualPEBB members may receive a discount of up to 12 percent off Liberty Mutual’s auto insurance rates and up to 5 percent off Liberty Mutual’s home insurance rates. In addition to the discount, Liberty Mutual also offers:
  • Discounts: based on your driving record, age, auto safety features, and more.
  • A 12-month rate guarantee on their competitive rates.
  • Convenient payment options including automatic payroll deduction, electronic funds transfer, or direct billing at home.
  • Prompt claims service with access to local representatives.
Credit Unions
Eligible employees may join one of two credit unions. Both offer member services that include payroll direct deposit, automatic bill pays, savings and checking accounts, overdraft protection, personal lines of credit and low interest loans.
  • GEZA Credit Union
  • Washington State Employees Credit Union
Home Street
As an RTC employee you are eligible for exclusive homeownership benefits with the Hometown Home Loan Program offered through Home Street Bank. With this benefits package, you have access to vital homeownership resources.

Washington 529 Education Saving Plans
The GET program is Washington's 529 prepaid college tuition plan that helps families with young children save for future higher education expenses. The State of Washington guarantees that the value of your account will keep pace with the cost of college tuition, no matter how much it changes in the future. More information can be found at https://wastate529.wa.gov/howgetworks

Paid Holidays
Exempt and Classified employees will be paid for up to twelve (12) of the following holidays:
  • Labor Day
  • Veteran’s Day
  • Thanksgiving Day
  • Native American Heritage Day
  • Christmas Day
  • New Year’s Day
  • The legally designated day for Martin Luther King Jr’s birthday
  • Juneteenth
  • Presidents’ Day
  • Memorial Day
  • Independence Day
  • Personal Holiday (1 day)
 
Leave
Exempt employees accrue 16.67 hour per month vacation, 8 hours of sick a month and one personal holiday.

Paid Family Medical Leave (PFML):
This benefit offers partially paid leave to care for yourself or a loved one in times of serious illness or injury; to bond with a new child joining your home through birth, adoption or foster placement; and for certain military-connected events if you have a family member in active duty service.
Under the PFML program, the Employment Security Department (ESD) will replace up to 90% of an eligible employee’s typical weekly wage (up to $1,000 per week). To learn more about this benefit, please visit the ESD PFML website at https://www.paidleave.wa.gov/workers

Degree and other stipends:
Degree and other stipends may be earned based on employee type and applicable collective bargaining agreement. Please refer to Collective Bargaining Agreements at Renton Technical College

Resources:
Health Benefits / Plan Comparisons / Plan Contact Information: www.hca.wa.gov/pebb

Retirement Programs:
  • State Board Retirement: http://www.sbctc.edu/colleges-staff/my-employment/retirement.aspx
  • State Board Retirement Plan (SBRP)/TIAA-CREF: http://enroll.tiaa-cref.org/sbctc/
  • Washington State Department of Retirement Systems: http://www.drs.wa.gov
Renton Technical College Benefits Office:
Soha Qassis - Benefits Manager Phone: 425-235-7861
sqassis@rtc.edu

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