This job has Expired
Senior Accounting Assistant
Job Description
Posting Number
S02163Position Title
Senior Accounting AssistantInternal Position Title
Senior Accounting AssistantDepartment
BookstorePosition Type
StaffJob Family
ClassifiedJob Summary
The Senior Accounting Assistant maintains financial paperwork for the Bookstore/Auxiliary Services. Processes invoices and credits while updating bookstore’s inventory control system. Enters data into the accounts payable system of the college and maintains various forms of daily paperwork. This position will work with the Finance Department concerning reports and accounts payable projects.
Required Qualification
- A high school diploma or equivalent.
- Office experience including experience in AP/AR.
- Cash handling and reconciliation experience.
- Excellent communication and organizational skills.
- Excellent customer service skills.
- Ability to expand schedule during busy times
Desired Qualifications
- Prior experience working with inventory control systems.
- Ability to travel to other locations and cover a shift as needed.
- Willingness to learn new things.
- Valid driver’s license and the ability to work at another campus if needed
- Bilingual in Spanish and English.
Posting Date
03/03/2023Closing Date
03/19/2023Expected Start Date
04/03/2023Special Instructions Summary
Must be able to fill in as an alternate at either our Waukegan or Southlake location when needed. to cover PTO.
Pay Rate
$15.17/Hr.Full-Time/Part-Time
Part-TimeLocation
GrayslakeTotal Hours per week
25.00Work Schedule
Monday- Friday 9:00 a.m. – 3:15 p.m.
Software Testing Required
Excel, MS WordInterview Process Requirements
NoneEEO Statement
The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.
Summary of Essential Functions
Department Operations and Processes – 50%
- Process invoices and credit memos ensuring pricing and receivables are correct. Follow up with receiving and/or buyers for accuracy.
- Research and resolve monthly vendor statements. Follow up with vendors to resolve issues pertaining to past due invoices, credit holds, service or tax charges, etc.
- Work with college AP to resolve issues pertaining to unbalanced accounts.
- Maintain vendor files, daily paperwork and various logs.
- Maintain safe and schedule safe counts.
- Reconcile Credit card statement
Data Entry/Reporting: 25%
- Enter data into bookstore’s inventory control system, prepare paperwork and differentiate what is sent to Accounts Payable and what is entered by bookstore.
- Complete reports for Finance office and other departments.
Student/Customer Services: 20%
- Provide customer service to customers buying books and supplies and answer questions pertaining to merchandise.
- Operate cash register and provide customer service by phone.
- Monitor stock, transferring items from other locations when needed
- Answer general questions.
- Cover shifts at other locations as needed
Other: 5%
- Other duties as assigned
*Please mention you saw this ad on AcademicJobs.*
