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Human Resources Specialist

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Contra Costa Community College District

Job Description

Position Title

Human Resources Specialist

Special Instructions to Applicants

Please send your application packet via e-mail to the Human Resources Department. Your packet should include: 1) employment application, 2) answers three questions listed in the “Supplemental Question” section, 3) copies of your unofficial transcript showing your degree is conferred, 4) resume. Applicants should download the application from the link provided below. Employment packets should be e-mailed to Darlene Hodge at dhodge@4cd.edu.

Download employment application from:
https://www.4cd.edu/career/forms/employment-application/Employment%20Application%20for%20Classified%20and%20Academic%20Personnel.pdf


Note: New employees will be placed at the first step which is $85,164 per year, second step $89,472 per year or third step at $93,996 per year (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $103,752 per year is reached on the salary schedule.

Our Vision for Social Justice

We are seeking people who recognize the critical role community colleges play in social justice, who have ability in this space, enthusiasm for this work, ideas and vision to improve our approaches, and a commitment to achieving equitable academic success for the 50,000+ students attending our five beautiful colleges and centers. Our social justice work calls for employees who have a sense of social responsibility, interest in our community and world in which we live.



The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions.



Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet, we are steadfast in our diligence to forge ahead to advance this vital mission.



Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds; students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first-generation families.


The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps.



If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply.

Recruitment Type:

Open (Internal and External applicants)

Location

District Office

Posting Number

0001829

# of Openings

1

Range

68

Salary

$85,164-103,752 per year

Position Status

Permanent

Overtime Status

Non-Exempt (eligible)

Position

Full-Time

If temporary, employment duration:

N/A

# of Hours Scheduled Per Week

40

Work Schedule By Day and Work Hours

8am-5pm, Monday-Friday

Shift Differential %

N/A

# of Months

12

Non-work Periods:

N/A

EEO Job Category

Professional (Non-Faculty)

Employee Group

Confidential

Department

M1020-Human Resources

Position Definition

Under general supervision, performs a wide variety of responsible para-professional and technical duties in support of Districtwide human resources functions and activities including in the areas of employee processing, employment recruitment and selection, personnel record keeping, and related services and activities; provides a variety of information and guidance related to human resources procedures, rules, requirements, standards, salaries, and benefits, and performs other related duties as required.

Distinguishing Characteristics

This is a para-professional human resources class where generalist expertise is utilized to perform routine to moderately difficult human resources functions under general supervision.

Examples of Duties/Essential Functions

Duties/essential functions may include, but not be limited to, the following: Receives, checks, verifies and recommends personnel actions regarding employment, separations, leave requests, and status changes for academic, management, and classified personnel ensuring that work is completed in a timely, accurate and effective manner; Performs a variety of employee processing duties related to the hiring of new employees including auditing all personnel requisitions, verifying candidates meet minimum qualifications, assigning salary placement, status, and academic discipline per applicable contract language; enters information into human resources information system; Oversees out-of-classification assignments, job openings and closings, hires, terminations, promotions, and transfers; Trains, schedules and provides lead direction and technical assistance to human resources staff as directed; Researches and makes recommendations on contract language and human resources policies; Updates human resources information system as necessary; identifies and troubleshoots problems with employee data base; Organizes and implements the recruitment process of assigned College and/or District positions; verifies and audits requests for filling positions; prepares job announcements, supplemental questionnaires, and advertisements and coordinates with hiring managers throughout the process; Acts as information source regarding human resources procedures, rules, requirements, standards, collective bargaining agreements, codes and regulations salaries, and benefits; Collects, summarizes, and analyzes information and prepares reports on various human resources data; compiles and prepares data necessary to produce technical reports in compliance with established District or governmental laws, regulations, codes, policies and procedures; Prepares and audits board agenda items and reports for the District Governing Board agenda; Creates and audits human resources system files for use during the annual budget process; Develops and maintains lists of open positions and budget file; Assists in the development and revision of District personnel and related policies, manuals, procedures, forms, etc.; Researches, gathers statistics and resolves various issues related to salary, employee information and status, and related areas; Assists in developing MIS staff data reporting to State Chancellor’s Office; Maintains a variety of confidential personnel records; records and updates employee status changes as necessary; Operates a variety of office equipment including a computer, printer, copier, and facsimile machine; utilizes various computer applications and software packages; Performs other related duties as required.

Minimum Qualification-Education/Experience

Equivalent to completion of an AA/AS degree from an accredited college with course work in human resources management, business administration, public administration, labor relations or a related field. Two additional years of technical work experience in human resources may be substituted for one year of college. Experience: Three years of responsible experience in performing technical human resources assignments. This experience should have included interpreting collective bargaining agreements, handling sensitive and confidential material, handling multiple and complex tasks simultaneously, and setting priorities. License/Certification: A valid Class C California Driver’s License.

Minimum Qualification-Knowledge Of

Human resources functions and procedures; principles and practices of recruitment, selection, salary and benefits administration, classification, supervision, training, and record keeping; laws, rules, regulations, and collective bargaining provisions impacting human resources programs; modern office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; customer service and public relations methods and techniques; mathematical principles; principles of business letter writing and basic report preparation; principles and practices of statistical and administrative research and report preparation; and methods and techniques for record keeping and filing.

Minimum Qualification-Ability To

Perform a variety of para-professional and technical duties in a variety of areas related to the human resource function; understand the organization, operation, and services of the District as necessary to assume assigned responsibilities; enter and retrieve data using a personal computer with speed and accuracy; compile, analyze, and summarize information and data; perform mathematical calculations quickly and accurately; prepare comprehensive reports; communicate effectively and tactfully in both oral and written form; analyze situations accurately and adopt an effective course of action; use independent judgment, initiative and problem solving skills; interpret and apply human resources rules, laws, policies and collective bargaining agreements with good judgment; establish and maintain accurate records and files; work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person; research files and prepare statistical reports and analyses; coordinate activities and meet critical deadlines; operate and use modern office equipment including a computer and various software packages; establish and maintain cooperative working relationships with those contacted in the course of work.

Desirable Qualifications

  • HR Generalist experience preferred
  • Previous work experience in payroll, benefits, recruitment
  • Knowledgeable of faculty employment processing and scheduling
  • Experience managing and tracking salary accounts
  • Demonstrated ability to coordinate workflow as a human resources processing team member, in a higher education K-12 or public sector setting
  • Demonstrated experience working in a fast-paced environment that requires efficiency and accuracy
  • Experience in exercising independent judgment and interpretive ability in resolving employee problems.
  • Experience applying human resources procedures, collective bargaining agreements, laws, and rules
  • Experience operating ERP computer systems (e.g. Datatel Colleague, SAP, Oracle , Banner, Workday, and Peoplesoft)


Job Open Date:

03/03/2023

Job Close Date:

03/16/2023

Open Until Filled

No

Foreign Degree and Credit Statement:

In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.

About Us

About the District
The mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.

Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi-college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges.

As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population. Serving over 50,354 students a year, in 2019-20 fiscal year the demographic make-up of the students was 9% Black/African American; 17% Asian/Pacific Islander; 35% Hispanic/Latino; 26% White/Caucasian; and 13% Other.

The District actively encourages a diverse pool of applicants to serve the dynamic student population and work collaboratively with existing colleagues that are equally dynamic and diverse.

Contra Costa College
Contra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 69 years. Most of the 10,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment.

Diablo Valley College
DVC is committed to increasing student success. The college has distinguished itself as one of the nation’s most successful community colleges by offering incomparable transfer opportunities and exceptional career-technical programs. In both Pleasant Hill and San Ramon, a diverse student body engages with high-quality instruction and support services designed for excellence and equity in student learning. DVC’s career-technical programs keep pace with emerging technologies and skill requirements, while unparalleled transfer programs prepare students to be successful in four-year colleges and universities. DVC continuously ranks among the top transfer pathways to UC Berkeley.

Los Medanos College
Los Medanos College, opened in 1974, is the newest campus of the Contra Costa Community College District. The college prepares students to excel and succeed economically, socially and intellectually in an innovative, engaging and supportive learning environment. LMC provides quality programs and state-of-the-art facilities to serve the needs of a rapidly-growing and changing East County while enhancing the quality of life of the diverse communities it serves. Los Medanos College is known for its transferable general education program and career technical programs strongly connected with local business and industry. The college serves approximately 10,000 students.

Employee Benefits:

Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.



Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.



Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.



Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).



Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.



Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50. (All confidential, supervisory and management positions are exempt from union membership)



For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:

Classified Employees Local 1 Contract (Article 20-Benefits):
https://www.4cd.edu/hr/localonecontract/2019-2022%20Local%201%20Contract.pdf



Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):
https://www.4cd.edu/gb/policies-procedures/manuals/MSC_08.pdf

POST OFFER PRE-PLACEMENT EVALUATION PROGRAM (PEP)

All job offers of employment are conditional upon the applicant’s satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.

ADA Accommodations:

In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to slever@4cd.edu. For administrative purposes, requests must be made at the time of application.

Quicklink

https://www.4cdcareers.net/postings/9508

Diversity Statement

It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

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