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Program Manager (2-year/limited-term)

Job Description

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Job Title

Program Manager (2-year/limited-term)

Job Description

The McDonald Center for Student Well-Being is the health promotion department at the University of Notre Dame and is located within the Health and Wellness Unit in the Division of Student Affairs. It is charged with assessing student well-being, as well as implementing population-based health and wellness initiatives for the student population. The McDonald Center was privileged to receive a grant entitled “Planning, Implementation, and Evaluation of Programs to Address Substance Abuse Prevention and Mental Health Promotion at Indiana’s Institutions of Higher Education” from the State of Indiana’s Division of Mental Health and Addictions. As a result, the McDonald Center is seeking an applicant to manage this grant and provide backbone support for the collaborative work of assessment, design, and implementation of grant projects. This position will include coordinating and managing the varied aspects of the grant process, while following SAMHSA’s Strategic Prevention Framework model, as well as working collaboratively within the McDonald Center and across campus with a variety of stakeholders. During the first year, the emphasis of the work will be on assessment, analysis, and co-development of initiatives, while during the second year, the work will shift more to implementation and evaluation. The successful candidate will need to have strong skills in relationship building, collaborative development, data analysis, and project management, with an ability to bring the crucial lenses of cultural competency and sustainability to everyday work. This is a full-time, year-round position that has a limited term of two (2) years (the length of the grant) and ends June 30, 2025. The Program Manager will report directly to the Director of the McDonald Center for Student Well-Being and will require some weekend and evening hours with occasional travel.

Grant Management
  • Maintain meticulous records of all grant-related activities and communications
  • Track, document, and report monthly grant activities for both internal and external partners
  • Write monthly and quarterly reports and submit to the State of Indiana, as required by the grant
  • Manage grant expenditures and budget, with oversight of Department Director
  • Attend State meetings, conferences, and trainings, and coordinate and manage site visits as required for grant awardees
  • Build and maintain mentorship relationships with other grant awardees
  • Serve as liaison to grant-related contacts, both internal and external to Notre Dame

Assessment, Evaluation, and Data Analysis
  • Design, facilitate, and implement a variety of assessment and evaluation activities to gather both qualitative and quantitative data
  • Conduct benchmarking studies and best practice reviews
  • Design, coordinate, and implement focus groups
  • Coordinate and implement campus-wide well-being surveys, working with internal and external partners as needed
  • Analyze qualitative and quantitative data, both existing data and that collected through the grant process, and identify gaps, trends, and strengths of student well-being on campus
  • Create reports and presentations, tailored to different audiences

Capacity Building, with Emphasis on Community Activation
  • Develop collaborative working relationships with key stakeholders based on shared values
  • Utilize relationships to identify shared community values
  • Participate in relevant committees (e.g. Alcohol and Other Drug (AOD) Task Force, Mental Health Strategic Planning Committee)
  • Supervise student employees
  • Support AOD Task Force as needed
  • Identify and facilitate educational training for self and community

Planning and Implementation
  • Utilize assessment activities to identify student well-being needs and gaps to be addressed
  • Co-develop and implement population-wide campaigns
  • Serve as project manager for grant-related campaigns and initiatives
  • Coordinate and facilitate program tasks and stakeholders

  • Attend or present at regional and national trainings and conferences

Minimum Qualifications

Required Qualifications, Knowledge, and Skills
  1. Master’s degree in public health, health promotion, psychology, or other related fields, or an equivalent combination of a Bachelor’s degree and relevant work experience.
  2. Strong interpersonal and collaborative skills for engaging the campus community (students, staff, and faculty).
  3. Excellent communication skills (written and verbal) that contribute to successful collaborations with relevant stakeholders.
  4. Strong data, assessment, and research skills and a track record of implementing best practices.
  5. Ability to manage multiple projects and priorities and pay close attention to detail.
  6. Strong computer skills: Microsoft Office suite, Google applications, SPSS, Qualtrics, and Canva graphic design software.
  7. Demonstrate commitment to diversity, equity, inclusion, belonging, social justice, and anti-racism.
  8. Demonstrate compassionate teamwork attitude and skills.
  9. Ability to deliver compelling and effective presentations for a variety of audiences.
  10. Commitment to learning and trying new things.

Preferred Qualifications

Preferred Qualifications and Skills
  • Master’s in Public Health
  • Certified Health Education Specialist (CHES) or on track to attain CHES
  • Alcohol and Other Drug (AOD) knowledge and interest
  • Knowledge of culture and behavior change
  • Grant management experience


McDonald Center for Well-Being (15000)

Department Website


Family / Sub-Family

Health Services / Student Wellbeing

Career Stream/Level

EIC 2 Professional

Department Hiring Pay Range

$45,000 to $55,000 based on level of experience

Pay ID


FLSA Status

S1 - FT Exempt

Job Category


Job Type


Schedule: Days of Week & Hours

Monday-Friday, occasional evenings and weekends

Schedule: Hours/Week


Schedule: # of months


Job Posting Date (Campus)


Job Posting Date (Public)


Job Closing Date


Posting Type

Open To All Applicants

Posting Number


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