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Vice President for Academic Affairs

Western Oklahoma State College

Job Description



Education:      Master’s Degree in Higher Education, Leadership, Management, Education or Specialty Area


Credentials:    Drivers license and acceptable driving record


Special Knowledge, Skill, or Ability:

Other than those included within this description, must be able to operate a computer to access important data and run reports; must be able to negotiate contracts, mediate disputes, and handle sensitive and confidential information.  Must have knowledge of accreditation standards and able to operate within local political environments. Must be able to travel to various meetings and represent the college.


Training or Experience Required:  Minimum of 8 years of classroom and administrative experience in higher education. 


Reports to:      President


Performance Expectations:  The Vice President for Academic Affairs (VPAA) is a leader that promotes a professional atmosphere and demonstrates leadership by being a good role model to reinforce productive and customer-focused behavior; used creativity, innovation and initiative to identify solutions to problems. The VPAA shall serve as the Accreditation Liaison Officer and has oversight of all academic programs. The VPAA shall manage human resources and diversity while promoting productivity and efficiency; health and safety; employee training and development; empowerment and appraisal; constructive corrective counseling and discipline; resolution of complains or grievances. The incumbent will manage information and communications with staff and the public effectively. The VPAA shall manage resources with fiscal responsibility while maintaining proper accountability of records and conduct strategic planning for the academic division.


Job Goal (Purpose of Position):  Performs administrative-level duties under minimal supervision to provide leadership for all academic/instructional programs and personnel.  An incumbent in this position will utilize discretion, ingenuity and independent judgment. 


Essential Job Functions/Performance Responsibilities:


  1. Advises the President on all matters pertaining to the academic structure of the college and makes necessary recommendations to improve academic goals and objectives.


  1. Reviews, updates, and interprets regulations and policies established by the President and WOSC Board of Regents, and Oklahoma State Regents for Higher Education to improve the quality of education and productivity of the college.


  1. Serve as the Accreditation Liaison Officer for the college and have adequate knowledge of the Higher Learning Commission policies and guidelines.


  1. Directs Academic Dean and Division Directors; therefore, the instructional program including oversight of, curriculum planning, scheduling of classes, work force planning and oversight, and other administrative concerns to implement an effective instructional program.


  1. Assists in supervision of qualified professional faculty and employees including recruitment and hiring, performance appraisal and job development, corrective action, commendation/reinforcement, and other factors relative to tenure and employment.


  1. Approves, assigns, and provides oversight of the instructional duties to faculty including teaching load, advisement, special committee work/assignments, extra-curricular activities, and career enhancement.


  1. Approves and provides leadership coordination of the continuing education, micro-credentials and workforce development.



  1. Maintains liaison with other colleges/universities (Articulation Agreements) and Career Technology Centers to coordinate programs (Cooperative Agreements) to enrich the students and make them more prepared for educational advancement and career attainment.


  1. Approves, oversees and coordinates in-service training to encourage and promote professional growth of instructional staff.


  1. Assists with public relations and the overall developmental activities of the college.


  1. Coordinates the overall enrollment procedures of the college in cooperation with the faculty and administration of the institution.


  1. Coordinates the preparation and publication of the college catalog, course syllabi, course schedule, and other materials both online and printed to support the academic functions of the college.


  1. Makes recommendation to the President and Vice President for Business Affairs regarding the allocation and expenditures of instructional funds.


  1. Assumes responsibility for the prompt completion of all local, state, and federal reports dealing with the academic affairs of the college.


  1. Assists the President with strategic planning for the academic programs and the institution as a whole to promote the future growth and development of the college.


  1. Promotes unity among all other departments of the college to ensure the continued growth and expansion of the institution.


  1. Completes other tasks as assigned by the President.


Contact with Others:  An incumbent in this position has regular contact with persons outside the college which requires tact and diplomacy and independent judgment, problem solving; making formal presentations; interpreting policies and procedures based on experience.  An incumbent will be required to make formal presentations and reports to elected officials and the Board of Regents.


Supervision exercised:  An incumbent supervises a large staff with the majority of the time spent in supervisory or administrative functions such as planning, directing work, delegating, solving problems, advising subordinates, making decisions, and interpreting policy.  Has responsibility to hire/fire, train, and evaluate employees.


Physical/Mental Requirements and Working Conditions:  Other than those physical/mental requirements included in the essential functions, employee must be able to communicate on the telephone and in person.  Must be able to work under pressure and make complex decisions and recommendations impacting the college's future. 


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