Edison State Community College invites qualified candidates to apply for the benefit eligible position of Academic Project and Campus Specialist (APS). The Academic Project and Campus Specialist (APS) will manage various projects, coordinate processes, and provide administrative support for the programs and students at the Troy Campus. This position will be housed at the Edison State Troy Campus and will provide support to both Edison State and Franklin University. The incumbent will be familiar with policies, procedures, programming, and services of both institutions. The APS is required to work with minimal supervision and is expected to keep a level of confidentiality regarding all information from the students and programs. This is a 34-40 hour, benefit eligible position requiring early-evening hours 2 days each week.

To be considered, candidates should include cover letter, resume, transcripts, and three professional references when completing their online application.

Functional Responsibilities:

Student and Campus Support:

• Serves as the primary contact for students and outside contacts for the programs at the campus.
• Is knowledgeable of the programs at the campus and their requirements and provides information about Edison State and Franklin University, their programs, admissions procedures, and financial aid as appropriate.
• When assigned front-desk duties (approximately ½ time), serves as first point of contact for walk-in clients and phone calls into the campus.
• Provides customer support to faculty/students and works with the faculty and staff to resolve issues.

Equipment/Purchasing:

• Purchases equipment, services and supplies for the academic programs as requested by the faculty and as approved by the Dean.
• The APS must be familiar with the use of Colleague, Blackboard, and other campus systems to complete processes and obtain information as required for the position.

Program/Process Support:

• Coordinates meetings of program-related committees.
• Works with faculty and the Dean to maintain curriculum forms and proposals.
• Assists in the preparation of term schedules, student registration, orientations, and maintenance of student records.
• Manages scheduling for rental to outside parties.
• Administer and/or supervise placement testing and other internal/external proctored tests.
• Assists in updating public information regarding the programs including student handbooks, the website and program publications.
• Assists with student admissions and registration processes including registration, applicant tracking, providing information, collecting and managing documentation, and outreach campaigns to notify students of admissions processes, decisions, and records requirements.
• Maintains student records as needed to meet program accreditation requirements.
• Assists in the preparation of documents and reports for accreditation processes.
• Coordinates student, graduate, and employer surveys.
• Maintains student faculty and staff training records as required to support the programs.
• Assists in the collection and receipt of fees from students and provide reports to the business office as needed.

External Agreements:

• Uses templates provided to prepare clinical agency agreements.
• Manages records on program agreements and maintains files of that documentation.

Work Schedule:

• Perform APS duties at the Troy campus on a schedule developed in association with the faculty, the Dean, Campus Site Manager and the Director.

Other as assigned:

• Provide support and assistance to the other APSs, the Dean, the Troy Campus Site Manager, and the Director of Regional Campus Enrollment Management & Student Services.
• Other duties/projects as assigned by the Dean.

Required Knowledge, Skills, and Personal Qualifications:

Person must be:

• service oriented
• able to work within a team
• able to maintain confidentiality
• able to multi-task
• have effective problem-solving abilities
• organized
• have the ability to work independently
• able to easily resume work after interruptions
• possess excellent computer skills

Experience with administrative computing systems, word processing, spreadsheets, and course management software is preferred. Edison State currently uses Microsoft Office, Colleague, and Blackboard.

Required Experience :
1 - 3 years office experience required.

Preferred Experience :
Prior experience with Ellucian Colleague is software is preferred but not required.

Required Educational Background :
Associate degree and/or equivalent education/work experience required.

Supervises following staff:
Student workers when assigned.

Edison State Community College

1973 Edison Dr.

Piqua, Ohio, 45356

http://www.edisonohio.edu