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Coordinator of Sponsored Programs, Grants and Contracts
Job Description
Job Summary
The coordinator is responsible for developing and managing the external funding sources for the College, including performing duties relating to research, needs analysis, proposal writing, compliance, reporting, and evaluation.
Essential Duties and Responsibilities
- Assists in performing research to support the application for and disbursement of grants, including needs analysis, literature review and regulations critique to identify issues and determine priorities.
- Provides support to plan, analyze, develop, and coordinate written proposals to support the College’s institutional mission and goals, including the development of budgets and timelines.
- Gathers information related to program area, goals and objectives, evaluation standards, timetables, and other program components for individual proposals.
- Facilitates the development of proposals for the College’s internal units as well as with external partners.
- Serves as liaison to college personnel and external parties regarding grant-related auditing, budgeting and expenditures issues.
- Works closely with team leaders, faculty committees and committee chairs to prepare project plans, agendas, minutes, and other documentation necessary to support the planning and development of grant-funded projects.
- Provides assistance in evaluating program proposals and applications for conformance with grant requirements and goals.
- Coordinates, tracks, and analyzes the grant deliverables with funding agency, and develops a strategic plan for program self-sufficiency.
- Monitors use of grant funds awarded to ensure adherence to all terms and conditions, including grant budgets and expenditures.
- Assists with the preparation of contracts and agreements related to grant activities.
- Provides technical assistance and acts as resource person to grantees; develops and provides training session relating to funding source rules and regulations as well as internal grant process and forms.
- Interprets grant regulations; communicates fiscal and legal responsibilities to the College and college personnel involved, including establishing operational budgets, program requirements, interpretation of allowable costs, and negotiation of awards.
- Prepares internal and external agency reports on a regular basis to ensure grant progress and compliance and to submit to funding agencies as specified in the grant guidelines.
- Serves as a liaison with agencies regarding program development, revisions and evaluation to ensure broad based compliance assurances.
- Monitors the administration of post-award grants to ensure that budgeting and administrative policies, procedures, and agency requirements are followed.
- Responsible for verifying expenditures to agencies for drawdown/reimbursement of funds and submitting required financial reports by due date.
- Responsible for coordination and execution of activities related to grants and contracts for internal and external audits, desk reviews, and monitoring visits by agencies.
- Assigned as a point of contact for TSC in the agency’s federal, state, and local systems and D&B and SAMs.gov systems.
- Assists with the process for systematic review and evaluation of the planning unit per the model adopted by the College, including the development and monitoring of outcomes and plans of action for improvement based on the assessment of those outcomes and plans.
- Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College.
- Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite.
- Working hours may include evenings, holidays or weekends depending on deadline requirements and special events.
- Completes duties and responsibilities in compliance with college standards, policies and guidelines.
- Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers.
- Completes all required training and professional development sessions sponsored by Texas Southmost College.
- Supports the values and institutional goals as defined in the College’s Strategic Plan.
- Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and community.
- Communicates effectively, both orally and in writing; defines problems, collects data, establishes facts, and draws valid conclusions; and effectively presents information to top management, public groups, and other groups, as needed.
- Performs duties and responsibilities within a high-tech all-digital environment.
- Performs other duties as assigned.
Required Knowledge and Skills
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- An understanding of and strong commitment to the mission of Texas Southmost College.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- General knowledge of the Texas Higher Education Coordinating Board and the Southern Association of Colleges and Schools Commission on Colleges.
- Skill in working effectively in a team environment with a customer service focus.
- Ability to establish and maintain positive and effective working relationships with students, college employees and the public.
- Ability to communicate effectively, both orally and in writing; define problems, collect data, establish facts, and draw valid conclusions; and effectively present information.
- Demonstrated excellent written communication and interpersonal skills, with ability to work independently.
- Proficient in the use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet to access data, maintain records, generate reports, and communicate with others.
- Ability to handle sensitive and extensive confidential data.
- Problem solving skills and the ability to lead, instruct, handle a large variety of details and to work with all levels of organization.
- Ability to perform and excel in a high-tech all-digital environment.
Required Education and Experience
An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education and experience required.
- Bachelor’s degree or higher and at least three (3) years of direct or related work experience that includes grants development, management and compliance OR associate degree plus five (5) years of experience in grants development, management and compliance.
- Experience working with teams on collaborative projects.
- Experience processing documentation within designated timeframes to meet deadlines.
Preferred Education and Experience
- Experience developing, submitting and delivering workforce skills development grants.
- Experience with federal and state systems including knowledge on drawdowns and reporting requirements.
Certificates and Licensures
- Microsoft Office certification preferred.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.
Posting Detail Information
Posting Number
2023013TSC
Open Date
02/28/2023
Close Date
Open Until Filled
Yes
Special Instructions Summary
Transcripts (unofficial) are required to be attached to applications for all positions with an educational requirement (Faculty/Staff/Administrative).
Your application is not considered complete until all required documents have been attached.
Attachments must be in PDF or Microsoft Word format and must be no larger than 2 MB.
You will not be able to attach documents after your application has been submitted.
Please Note: Official transcripts are only required if recommended for hire. Please Note: Official transcripts are only required if recommended for hire.
Official transcripts shall be sent directly from the issuing institution to the College District’s Office of Human Resources and must include documentation of all credit earned, including the education requirements that specifically qualifies the applicant for the position. The address to send all transcripts is:
Texas Southmost College
Office of Human Resources
80 Fort Brown, Tandy 105
Brownsville, Texas 78520
For eTranscripts please use email address: eliza.tejada@tsc.edu
The College District recognizes equivalent credits and degrees earned from foreign universities. The equivalency shall be determined by translation and evaluation from a member of the National Association of Credential Evaluation Services (NACES). For more information please visit: www.naces.org.
Your application is not considered complete until all required documents have been attached.
Attachments must be in PDF or Microsoft Word format and must be no larger than 2 MB.
You will not be able to attach documents after your application has been submitted.
Please Note: Official transcripts are only required if recommended for hire. Please Note: Official transcripts are only required if recommended for hire.
Official transcripts shall be sent directly from the issuing institution to the College District’s Office of Human Resources and must include documentation of all credit earned, including the education requirements that specifically qualifies the applicant for the position. The address to send all transcripts is:
Texas Southmost College
Office of Human Resources
80 Fort Brown, Tandy 105
Brownsville, Texas 78520
For eTranscripts please use email address: eliza.tejada@tsc.edu
The College District recognizes equivalent credits and degrees earned from foreign universities. The equivalency shall be determined by translation and evaluation from a member of the National Association of Credential Evaluation Services (NACES). For more information please visit: www.naces.org.
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