Job Description

Description

Under general supervision, performs moderately difficult and various accounting and clerical work that may require judgment on format and some preliminary editorial efforts prior to setup, as it relates to Accounting; responsible for the functions of accounts payable and accounts receivable, including but not limited to vendor and student relations, voucher and cash payment processing, and check runs.

Examples of Duties

Essential Responsibilities:

A. Performs various accounts payable tasks such as verifying transactions comply with financial policies and procedures, enters invoices for payment, reconciles vendor statements to accounting records and investigates discrepancies, processes backup information for imaging, manages weekly check run, and prepares checks for distribution, and monitors stale dated checks and assists with annual unclaimed property reporting.

B. Analyzes and processes accounts payable transactions to determine their correctness, including but not limited to arithmetical accuracy, completeness of supporting documentation, appropriate authorization, accurate coding, quantities, pricing, terms, etc., to ensure the college financials are maintained in an effective, up to date, and accurate manner.

C. Verifies transactions comply with financial policies and procedures, enters invoices for payment, reconciles vendor statements to accounting records and investigates discrepancies, processes backup information for imaging, manages weekly check run, and prepares checks for distribution.

D. Assists students, staff, and community members by processing accounts receivable transactions such as cashiering student payments, answering student/staff account questions, disbursing reimbursement checks, and answering customer phone calls

E. Receives and responds to accounts payable and accounts receivable inquiries both verbally and in written communication in a timely professional manner.

F. Responds to inquiries, problems, and concerns from staff, students, and visitors.

G. Prepares a variety of moderately difficult materials, including correspondence, records, reports, lists, and forms which may require the exercise of independent judgment; checks work for accuracy; assures the correctness of spelling, grammar, and punctuation

H. Establishes new filing units and maintains control of items out of file; records statistical information as required.

I. Performs duties using data processing, data entry, and other computer systems and software, which may include web page management, as required. 

Minimum Qualifications

A.  High school diploma or equivalent with ability to read, write, perform basic arithmetic, and follow verbal and written instructions required.

B.  One year or more related work experience preferred.

C.  Computer experience using Microsoft Office or comparable applications required.  Able to use the telephone, voicemail, and email; able to manage files and perform basic functions with the current operating system; able to create, format, edit documents and spreadsheets.

D.  Excellent oral and written communication skills required.

E.  Demonstrated proficiency in English required.

F.  Ability to communicate in other languages desirable.

Supplemental Information

Hourly rate of pay begins at $16.36/hr. 

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