ADMINISTRATIVE ASSISTANT

The Administrative Assistant reports to the Executive Director and is responsible for an array of administrative tasks, primarily in support of the Executive Director. The Kennett Area Senior Center is a non-profit, vibrant, and active community center providing services to adults age 50+.

Non-exempt (hourly) – Hourly wage dependent upon experience

Working Hours: Part-time/18 hours per week. Days and hours of work are flexible with the schedule to be determined within the Center’s Monday through Thursday operation hours of 9 am to 3 pm.

Work Location: The Kennett Area Senior Center, 427 S. Walnut Street, Kennett Square, PA 19348

Benefits: Paid time off

APPLICATION:

Required: Submit cover letter and resume

Essential Functions of the job include but are not limited to the following:

· Schedule appointments and maintain calendars

· Enter data

· Produce periodic membership and center activity reports

· Maintain constituent e-mail lists

· Schedule and coordinate staff and other meetings

· Assist with banking and payroll tasks

· Manage facilities maintenance schedule and communicate with service providers as needed

· Prepare communications, such as memos, emails, reports and other correspondence

· Assistant with Board of Director and Committee meeting materials preparation

· Create and maintain filing systems, both electronic and physical

· Assist with facility rental tasks

· Assist with team projects

· Maintain employee sick, personal and vacation time use records

· Maintain and monitor grant management schedule

Qualifications:

· High School Diploma, GED or equivalent

· 1-2 years of experience providing administrative support

· Ability to foster positive relationships with vendors, staff, volunteers, and Center participants.

· Proficiency in Microsoft Word and Excel

· Ability to learn to use the organization’s database software programs and systems

· Detail oriented

· Excellent multi-tasking, organizational, planning and project management skills

· Proficient verbal and written communication skills

· Ability to maintain the confidentiality of records and information

· People-oriented; enjoy working around and with people

Physical Demands:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 20 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Kennett Area Senior Center is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. In compliance with applicable federal, state, and local law, all qualified applicants will receive consideration regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, age, marital status, familial status, disability or genetic information, Kennett Area Senior Center hires and promotes individuals solely on the basis of their qualifications for the job to be filled. Kennett Area Senior Center reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunities and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the organization.

Job Type: Part-time

Pay: From $16.00 per hour

Benefits:

• Paid time off

Schedule:

• Choose your own hours

COVID-19 considerations:
Mask wearing is optional.

Application Question(s):

• What is the earliest date that you will be available to begin work?

Education:

• High school or equivalent (Preferred)

Work Location: One location