Corporate Training Program Coordination and Support:

• Update and verify accuracy of Profit Manager daily
• Enter enrollment numbers for tech and professional development trainings
• Coordinate class and program needs for both onsite and offsite, including materials, classroom setup, IT work orders and Facility work orders.
• Manage certificate process including: build and maintain certification tracking spreadsheet; produce course level and final certificates as needed; maintain inventory of certification recognition materials; coordinate certificate award process with instructors and administration, act as point of contact for customers regarding their certificate status.
• Reconciliation of class rosters for tech and professional development classes, ensuring data is separated for DES enrollments vs. CCE enrollments. Preparation of A19s. Reconciliation and invoicing for pass through trainings.
• Prepare reports for program specific data as requested.
• Maintain Exit Coding spreadsheets and report end of quarter numbers to appropriate department.
• Process instructor contracts through Faculty Workload in ctcLink.

 

AM Lacey Campus Program Support:

• Checking contract classrooms for accuracy of materials and set-up for daytime classes. Breaking down of evening class materials as necessary. Ensure public areas are clean and well-organized prior to campus opening.
• Checking in with instructors before classes begin to ensure class needs are being met.
• Point of contact for instructors with questions regarding class paperwork, enrollment issues, working with appropriate college offices and computer systems for coordination of changes.
• Register students as needed and provide back-up coverage for Registration office.
• Log in to registration call center by 7:30am. Check messages left on phone, returning or forwarding messages as appropriate.
• Assisting telephone and walk-in customers.
• Provide information and advice to program participants or potential program participants regarding trainings.
• Assisting instructors, students, staff and faculty with requests, as appropriate.

 

DES Contract Coordination:

• Maintaining the contract file of amendments and work orders from DES master contracts.
• Coordinate processing of signatures on paperwork.
• Daily communication regarding enrollment management, assist with Go/No Go process and contracting paperwork.
• Responsible for checking accuracy of information on DES paperwork using budgets and course documents created by Administration.
• Data input of contract and amendment content into the database for tracking purposes.

Course Construction for Classes:

• Scheduling instructors using class frequency tables, ensuring schedules comply with applicable policies, procedures and program needs.
• Build courses in ctcLink and database. Edit descriptions in CampusCE as necessary.
• Build class sections in ctcLink and database. Make adjustments in CampusCE as necessary.
• Coordinate and assist with data entry of training classes in Course Management systems, including 25 Live, and cross reference to check accuracy.
• Work with Administration to submit new courses to DES for approval.
• Regularly check DES and CCE website for accuracy of course details.
• Follow class cancellation process as needed.

Single Agency Course Management:

• Coordinate class and program needs as set forth in contracts. Assisting instructors and students with requests and class needs, as appropriate.
• Creation of course in database with administrative input.
• Prepare A19s and initiate payment process for instructors.

Attend meetings and/or conferences:

• Attend meetings and/or conferences as a program representative.
• Attend weekly operations meetings and play an important role in recognizing and communicating potential issues to the team.

Other Duties:

• Perform other assigned duties as required or appropriate, including but not limited to acting as back up to peer duties as requested or instructed by Administration.

Minimum Qualifications:

• 
  High school graduation or equivalent AND two years of experience in a program specialty area OR equivalent education/experience.
• Listening - The intention and ability to attend to what others are saying.
• Flexibility - The ability to respond and adapt to new and changing situations.
• Commitment to a working environment that values a diverse academic environment, inclusive ofstudents, faculty, and staff of diverse cultural, socioeconomic, and educational backgrounds.

Preferred Qualifications:

• Strong organizational skills, ability to work independently and prioritize multiple tasks, maintain office confidentiality and accommodate numerous interruptions.
• Position requires high degree of accuracy and attention to detail.
• Excellent communication skills and the ability to work well with others and function as a team member.
• Advanced knowledge of computers and software applications, specifically MS Office: Outlook, Word, Excel, Access and PowerPoint.

Applications must be completed online and include the following attachments:

• Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
• Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.

Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.

Veterans Preference
Applicants who meet the minimum qualifications and are wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to neaton2@spscc.edu with the job number for which they are applying in the subject line.

Background Check Condition of Employment
Employment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.

Bargaining Unit
This position has been designated as a bargaining unit position represented by the Washington Federation of State Employees.

South Puget Sound Community College values diversity and is an Equal Opportunity Employer and Educator

South Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator, 360-596-5361, ssoto@spscc.edu, Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free/drug free environment.

Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500.