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Employee Benefits Specialist
Job Description
Position Title
Employee Benefits SpecialistSpecial Instructions to Applicants
Our Vision for Social Justice
The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions.
Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet, we are steadfast in our diligence to forge ahead to advance this vital mission.
Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds; students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first-generation families.
The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps.
If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply.
Recruitment Type:
Open (Internal and External applicants)Location
District OfficePosting Number
0001824# of Openings
1Range
62Salary
$68,436, step 1 - $83,376, step 5 per yearPosition Status
PermanentOvertime Status
Non-Exempt (eligible)Position
Full-TimeIf temporary, employment duration:
N/A# of Hours Scheduled Per Week
40Work Schedule By Day and Work Hours
8:00am – 5:00pm
Shift Differential %
N/A# of Months
12Non-work Periods:
N/AEEO Job Category
Clerical/SecretarialEmployee Group
ClassifiedDepartment
M1005-Payroll DepartmentPosition Definition
Distinguishing Characteristics
Examples of Duties/Essential Functions
Coordinates the day-to-day administration of districtwide employee and retiree health and welfare benefits program.
Processes employee benefit actions for districtwide classified, management and academic staff.
Processes health benefit enrollments and qualifying event changes and all benefit related documents.
Acts as a key resource for employee benefit related processes and questions.
Resolves issues on eligibility, claims and terminations.
Processes employee deductions and billing; works with outside vendors.
Reviews and processes Social Security documents for current employees and retirees.
Oversees and processes District tax sheltered annuity (TSA) programs.
Audits and reconciles all premium carriers billing; prepares requisitions for payments and corresponds with insurance carriers.
Audits all benefits paperwork for proper completion and supporting documentation; verifies employee eligibility.
Partners with District campuses and various benefit providers to furnish and/or obtain information on employee related benefit matters.
Performs set-up and manages cash-in-lieu-of benefit stipends.
Provides information to employees regarding benefit plans during open enrollment, pre-retirement and as otherwise needed.
Conducts meetings with terminating, retiring or benefit eligible employees and/or their dependents to inform them of their right to continue insurance.
Coordinates with the District Human Resources Department to develop processes related to benefits; resolves discrepancies and employee benefit complaints and escalations.
Provides customer service pertaining to benefit issues; interprets and explains relevant laws, regulations, contract rules and/or policies.
Provides direction and assistance to the payroll staff on input and auditing procedures.
Maintains detailed and accurate benefit records and files.
Runs routine and specialized queries on financial and statistical data; conducts analysis and prepares reports on relevant benefit information.
Performs related duties as assigned.
Minimum Qualification-Education/Experience
Two (2) years of experience in employee benefits processing.
EDUCATION/LICENSE OR CERTIFICATE
Possession of an Associate degree from an accredited college with course work in business, accounting, finance, or a related field, or the equivalent.
Minimum Qualification-Knowledge Of
Relevant federal, state and local laws governing benefits, including the California Education Code.
Enterprise Resource Planning (ERP) Systems.
Modern software applications (Microsoft Office Suite, payroll related systems, etc.).
Processes for handling, processing and posting payroll.
Basic accounting processes and statistical payroll analyses.
Time and attendance in the workplace.
Union collective bargaining agreements.
State Teachers’ Retirement System (STRS) and Public Employees’ Retirement System (PERS) laws and regulations.
Minimum Qualification-Skill To
Minimum Qualification-Ability To
Coordinate benefit programs for a community college district.
Keyboard with accuracy.
Communicate effectively, both orally and in writing.
Resolve problems and demonstrate good client/customer service skills.
Apply industry-standard payroll principles and procedures in the work performed.
Research and analyze data and draw sound conclusions.
Prepare clear, complete and concise reports.
Interpret, apply and explain District rules and regulations.
Perform mathematical calculations accurately.
Understand and carry out both oral and written instructions in an independent manner.
Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.
Desirable Qualifications
- Demonstrated success implementing and/or maintaining application systems that support student outreach, onboarding, learning, and/or retention in higher education.
- Commitment to leveraging technology to increase access and support for disproportionately impacted student groups
- Demonstrated ability to manage large-scale, complex projects with multiple stakeholders
- Knowledge of college student lifecycle with a vision for how a customer relationship management (CRM) system can support strategic outreach, onboarding, and retention activities
- Ability to use data to evaluate programs or systems for the purposes of continuous improvement.
Job Open Date:
02/21/2023Job Close Date:
03/24/2023Open Until Filled
NoForeign Degree and Credit Statement:
About Us
About the District
The mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.
Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi-college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges.
As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population. Serving over 50,354 students a year, in 2019-20 fiscal year the demographic make-up of the students was 9% Black/African American; 17% Asian/Pacific Islander; 35% Hispanic/Latino; 26% White/Caucasian; and 13% Other.
The District actively encourages a diverse pool of applicants to serve the dynamic student population and work collaboratively with existing colleagues that are equally dynamic and diverse.
Contra Costa College
Contra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 69 years. Most of the 10,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment.
Diablo Valley College
DVC is committed to increasing student success. The college has distinguished itself as one of the nation’s most successful community colleges by offering incomparable transfer opportunities and exceptional career-technical programs. In both Pleasant Hill and San Ramon, a diverse student body engages with high-quality instruction and support services designed for excellence and equity in student learning. DVC’s career-technical programs keep pace with emerging technologies and skill requirements, while unparalleled transfer programs prepare students to be successful in four-year colleges and universities. DVC continuously ranks among the top transfer pathways to UC Berkeley.
Los Medanos College
Los Medanos College, opened in 1974, is the newest campus of the Contra Costa Community College District. The college prepares students to excel and succeed economically, socially and intellectually in an innovative, engaging and supportive learning environment. LMC provides quality programs and state-of-the-art facilities to serve the needs of a rapidly-growing and changing East County while enhancing the quality of life of the diverse communities it serves. Los Medanos College is known for its transferable general education program and career technical programs strongly connected with local business and industry. The college serves approximately 10,000 students.
Employee Benefits:
Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.
Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.
Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).
Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.
Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50. (All confidential, supervisory and management positions are exempt from union membership)
For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:
Classified Employees Local 1 Contract (Article 20-Benefits):
https://www.4cd.edu/hr/localonecontract/2019-2022%20Local%201%20Contract.pdf
Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):
https://www.4cd.edu/gb/policies-procedures/manuals/MSC_08.pdf
POST OFFER PRE-PLACEMENT EVALUATION PROGRAM (PEP)
ADA Accommodations:
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Quicklink
https://www.4cdcareers.net/postings/9485Diversity Statement
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