Serves as a team member who handles the following procedures: provide customer service to students, process outgoing transcripts, graduation assistance, modify enrollments, withdrawals, transfer credit evaluation, enrollment verification, grade changes, census rosters, and final grade rosters. The employee is expected to assist with other duties within the Registrar’s Office during peak periods.

High school diploma or equivalent 
Two years of clerical experience 
Experience working with the public 
Computer literacy including but not limited to data entry and word processing 
Knowledge of general office equipment such as copier and fax machine 
Must be able to communicate effectively in person to person situations in addition to engaging in general telephone assistance 
Demonstrated interpersonal, social, and public relations skills 
Ability to handle fast-paced work environment with interruptions and detail-oriented tasks

One year of college or more highly preferred 
Experience working in a college setting; admissions or registrar’s office experience highly preferred 
Experience working with online databases 
Document imaging experience and knowledge of student information system software 
Understanding of the Texas Success Initiative, residency requirements, and computer programs such as Apply Texas and SPEEDE

Process course withdrawals and notifications to student, faculty, and financial aid 
Responsible for the notification and tracking of receipt of the census and final grade rosters 
Assist faculty, department chairs, and deans with class records, grade rosters, grade changes, grade issues, and the online portal 
Assist with student record validation and edits to ensure accuracy and efficiency in the reporting process 
Assist with updates to the year term sub-term table 
Process non-payment and non-participation drops and notifications 
Process incoming transcripts, military transcripts, and international transcripts for instructional review and determination of transfer credit 
Enter evaluated courses into the student information system and notify the student of completion 
Assist students, division deans, department chairs, and other institutional staff with the transferability of courses 
Perform general office duties including registration, data entry, and updating, mail outs, telephone communications, filing, email communications, and public contacts 
Assist with reporting 
Assist with graduation process and ceremony activities 
Process official transcripts for student requests 
Process enrollment verifications 
Process grade changes 
Other duties as assigned

Frequently moves equipment or paperwork weighing up to 20 pounds 
The person in this position frequently communicates with others; must be able to exchange accurate information 
Must be able to remain in a stationary position 50% of the time 
Repetitive use of a keyboard at a workstation 
Use of manual dexterity 
The employee must be able to work extended hours during periods of registration and Midland College or community events 
Work mostly performed indoors, some outdoor Midland College or community events may be required 
The person in this position needs to move from office to other locations on or off-campus occasionally 
Travel for training, meetings, and events both in and out of town may be required

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume. 
 
If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.