Montgomery College, Rockville Campus, has an immediate need for a full-time Administrative Aide II position in the School of Education department. The work schedule is Monday to Friday 8:30 a.m. to 5:00 p.m. This is a bargaining position, non-exempt, grade 19 position. For non-exempt positions, you are not eligible to work a secondary job at Montgomery College. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, diversity, and inclusiveness.

Duties include but are not limited to:

• Office Administration

• Serves as liaison between departments, programs, students and the College community, and the general public. 
• Works directly with the Director and Department Chair, coordinators, and faculty, performing duties that include greeting and directing students and visitors; answering telephone calls and providing assistance to callers; managing mail; processing miscellaneous forms; and preparing reports.
• Manages the use of P-card including online purchasing of supplies, reporting of expenses, and maintaining transaction logs; coordinates purchases through Procurement when needed.
• Monitors budget accounts for the Education Department and School of Education including honorarium, instructional/office supplies, local travel, professional development, and student aide payrolls.
• Communicates with Facilities regarding the need for keys and swipe cards; communicates with IT regarding e-mail set-up, equipment needs, and repairs.
• Inputs faculty load into Banner and verifies ESH; monitors to assure all faculty teaching loads meet the requirements of the college and reports any issues to the department chair and dean.  Prepares and processes personnel action forms.
• Supervises student aides for handling materials to be reproduced, answering phone calls, distributing messages, and other assigned duties.

• Program Support

• Creates and/or formats instructional materials or other needed print products for use by faculty and students; updates and maintains the School of Education website. Coordinates the reproduction and collating of instructional and related materials.
• Assists department chair and coordinators with planning, verifying, and correcting class schedules for each semester and summer sessions; maintains teaching schedule and office hours listings for all faculty to be posted and for reference for students.
• Works with Director and other faculty to coordinate various meetings and events such as the biannual Program Fair, annual Education Transfer Fair, information sessions, faculty meetings, advisory board meetings, etc.
• Accesses student information from the Banner system and prints class rosters as needed.
• Assembles and coordinates online textbook orders; works with the department chair and dean's office to coordinate faculty and student evaluations.
• Communicates with the general public, students, and the college community with information regarding class cancellations, moves, department activities, etc.

Required Qualifications:

• High school diploma or GED including or supplemented by courses in word processing and office practices.
• At least three years of progressively responsible experience performing general office and secretarial duties involving customer service.
• Knowledge of: office support procedures and practice; English usage to include spelling, grammar, writing styles and formats; basic mathematical computations; record-keeping principles and procedures; and, PC hardware and skill in using PC software and office applications.
• Ability to draft written correspondence, interact with the public and staff, and manage multiple projects. Ability to exercise confidentiality.
• Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship

Salary Range: $20.99 to $26.24 (hourly). Initial salary placement is based on candidate experience and internal equity

Application Process:

• Click Here to apply online

As a condition of employment, the following are required at the time of hire:

• Successful completion of a background check and degree verification (if applicable). Must provide proof of US degree equivalency for international degrees.
• Participation in a retirement plan

Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employees and dependents, and wellness programming including onsite gyms, pools, and classes.