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Administrative Specialist Sr (Specially Funded)
Job Description
Salary Range
$18.09-$23.52/per hour, DOE
Grade
110
Work Schedule
Tuesday - Saturday; 40 hours; some early mornings or evenings may be required
Work Calendar
12 Months
Funding Information
This is a grant funded assignment with a projected end date of 6/30/2023 with renewal based on available funds and the needs of MCCCD.
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you’re teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
What's Currently Happening at Maricopa
- Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
- Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
- One of the largest community college systems in the country
- 2020 Healthy Arizona Worksites Program recipient
- Named 19th Best Employer for Women by Forbes
- 2019 No. 42 in Arizona’s Best Employers
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options
- Paid observed federal holidays & additional paid time off throughout the year
- Arizona State Retirement System (ASRS) & 12% Employee Contribution Match
- Paid vacation, sick, and personal time (if applicable)
- Multiple health and dental insurance coverage plans
- Virtual: Reach a doctor 24/7
- Flexible Spending Accounts (FSA)
- Maricopa Perks & Gears Discount Program
- Employee assistance program (EAP)
- $4,000 Annual professional development growth funding (if applicable)
- Tuition reimbursement for employee and dependents (if applicable)
- Revised summer work schedule
- Maricopa Employee Health & Wellness Program
- Employee recognition opportunities
- Public Service Loan Forgiveness
Job Summary
Serves as a lead for the Testing Department by coordinating the workflow in the college's Tempe office. Coordinates and prioritizes all aspects and daily operations of front desk in-person testing, distance and virtual proctoring, and grading. Provides technical support to proctors, test administrators and faculty. Exam administration expert who provides leadership, guidance, and resolution to Testing staff and recommends best testing practices.
Essential Functions
60% - Assists Testing manager by coordinating the workflow and daily operations of the Tempe Testing office, including frontline testing, distance and virtual proctoring, and grading; Prioritizes and steps in as needed to complete tasks in all these areas; Supports departmental leadership with advanced troubleshooting and scheduling.
20% - Serves as expert at the administration of all exams offered; Serves as point of contact for staff, students, and faculty; Provides technical support and researches and resolves testing discrepancies.
10% - Maintains updated information on Testing Department public website; Creates, monitors, and maintains Testing reports from Test Tracker, Proctor, Grading and other databases, making recommendations based on this information.
10% - Maintains positive working relationships with all Testing staff, other departments, external customers and faculty; perform other duties as assigned
Minimum Qualifications
Associate’s Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
OR
An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
Desired Qualifications
- Four-year degree from an accredited institution
B. Two (2) years experience working in an institution of higher learning
C. Experience working in an Academic Testing Department/office
D. Experience working with reports and databases
E. Experience collaborating with others
Special Working Conditions
This is an in-person position at the Rio Salado College Tempe Testing Center located at 2323 W. 14th Street Tempe, AZ 85281. Occasional travel to other Testing Center locations may be required for training and coverage purposes; Possession of a valid State of Arizona Class D driver's license is required; must meet minimum standards regarding driving: http://www.maricopa.edu/legal/rmi/vehicle.htm#requirements ; May require numerous evenings or weekends; May require prolonged periods of viewing a computer screen; May be required to lift or carry up to 25 lbs.
How to Apply
Applicants must submit a cover letter that details how the applicant meets minimum and desired qualifications.
Applications without a cover letter or do not include detailed employment history information will be incomplete and will not be considered.
Please ensure your resume and cover letter provide the following items:
- Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
- Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, indicate full or part time experience for each position held and name of employer for each position.
- Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date
Open until filled. The next review of applications, January 5th, 2023
Applications received after the review date may not be screened
EEO Information
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. Rio Salado College's Title IX/504 Coordinator is O.Tafari Osayande, o.tafari.osyande@riosalado.edu, 480-517-8196.
Clery Act
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act
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