Note: New employees will be placed at the first step which is $6,591 per month, second step $6,925 per month or third step at $7,275 per month (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $8,029 per month is reached on the salary schedule.

YEARLY SALARY:  $79,092, step 1 – $96,348, step 5

This is a confidential Executive Assistant, Senior reporting to the President.

We are seeking people who recognize the critical role community colleges play in social justice, who have ability in this space, enthusiasm for this work, ideas and vision to improve our approaches, and a commitment to achieving equitable academic success for the 50,000+ students attending our five beautiful colleges and centers. Our social justice work calls for employees who have a sense of social responsibility, interest in our community and world in which we live.


The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions.


Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet we are steadfast in our diligence to forge ahead to advance this vital mission.


Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds, students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first-generation families.


The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps.


If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply.

M-F, 8am to 5pm, some weekends and evenings

Under general direction of a College President, Vice Chancellor or Chancellor, using highly significant skills for this series, provide responsible confidential professional administrative and technical support to assigned College President, Vice Chancellor and other administrative staff as assigned. Relieves the College President, Vice Chancellor or Chancellor and other administrative staff as assigned of routine administrative details and assumes responsibility for special projects as assigned. May exercise direct supervision over assigned lower level clerical support personnel and perform other related duties as assigned.

The Senior Executive Assistant differs from lower level non-executive assistant classes in that the duties and responsibilities are more varied, technical, professional and confidential in nature, and involve a higher degree of initiative and independence and more knowledge of the policies and procedures of college and district-wide functions and operations. Incumbents assist their supervisors in coordinating the operating procedures, communications and administrative support functions of the office. The class differs from the Executive Assistant in that duties and responsibilities of the lower class involve complex administrative support for an Associate Vice Chancellor. The higher classification of Executive Coordinator has responsibilities that involve complex administrative support for the Chancellor and his/her district-wide functions.

Duties/essential functions may include, but not be limited to, the following: Provide highly complex workflow and office coordination of assigned office; coordinate highly complex logistical support such as setting up meetings, reserving rooms, delivery of materials, etc.; coordinate the development and distribution of the office work products, brochures and other written material; may maintain and update web pages for assigned office; provide highly professional and confidential technical and complex administrative support to assigned office, programs and various committees, prepare agendas, maintain records, prepare minutes, schedule facilities, maintain calendars, prepare contracts, review incoming mail and prepare responses for signature, etc.; serve as a primary point of contact for external and internal constituencies on matters pertaining to the Office of the College President, Vice Chancellor or Chancellor; assist College President, Vice Chancellor, Chancellor and other administrative staff as assigned in maintaining close communication on relevant issues with members of the administrative and management staff, faculty and classified senates, and employee organizations; serves as liaison between District personnel and college personnel to maintain communication regarding policies and procedures; answer highly complex questions and disseminate information on assigned programs to employees, the public, colleges, other agencies, etc.; assist in the implementation of assigned College President , Vice Chancellor or Chancellor’s office goals, objectives, strategies and work plans; establish schedules and methods for monitoring administrative activities; implement and interpret assigned college and District policies and procedures; assist in the evaluation of operations and activities of assigned responsibilities including recommending improvements and modifications; prepare various highly complex and confidential reports on operations and activities; participate in budget preparation and administration including preparing cost estimates for budget recommendations; monitor and control expenditures; prepare purchase requisitions, order supplies and materials, and oversee and/or maintain files and records; ensure that records pertaining to assigned functional area are properly maintained; prepare and/or coordinate reports, presentations, statistical reports, and other complex documents; compose, create, and edit a variety of written and verbal communications for the College President, Vice Chancellor or Chancellor from rough draft, handwritten copy, verbal instructions, or from other material; proofread materials for accuracy, completeness, compliance with departmental policies, format, and English usage, including grammar, punctuation, and spellingattend meetings and represent assigned College President, Vice Chancellor, Chancellor or other administrative staff as assigned when required; may maintain databases for assigned programs and responsibilities; investigate complex complaints and recommend corrective actions as necessary to resolve complaints; may travel to other sites and meetings; build and maintain positive working relationships with co-workers, other District employees and the public using principles of good customer service; performs other related duties as assigned.

EDUCATION: Equivalent to the completion of a BA/BS degree from an accredited college with major course work in business, organizational development, public administration, finance or a related field. Additional equivalent experience above the minimum may be substituted for the required education on a year for year basis up to a maximum of two years.

EXPERIENCE: Equivalent to at least six (6) years of progressively responsible full-time clerical and/or administrative work experience in office administration, including at least three years performing technical administrative support functions at or above an Administrative Assistant level. Additional education above the minimum may be substituted for the required experience on a year for year basis up to two years.

Methods, techniques and procedures used in the planning, development and delivery of an administrative program; principles and practices for implementing and directing complex administrative activities, program budget development and monitoring; pertinent District, functional area, program, local, state and federal laws, rules, regulations, policies and procedures; complex business level English usage, spelling, grammar and punctuation; modern office practices and procedures and equipment such as computers and printers; typical modern office computer software programs such as word processing, spreadsheets, presentation programs and databases; report and presentation writing; principles and practices of record keeping, assigning and reviewing the work of others, administrative organization and management; business mathematics and simple statistics.

N/A

Independently perform assigned complex confidential administrative duties with speed and accuracy, communicate effectively both orally and in writing in an office environment; organize, implement and direct complex administrative activities; learn and understand all aspects of the assigned functional areas and programs; learn, accurately interpret and explain pertinent complex college, District, program, local, state and federal laws, rules, regulations, policies and procedures; analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem-solve complex operational and technical issues; assist in the development and monitoring of an assigned office program budget; develop and recommend policies and complex procedures related to assigned operations; develop and recommend goals and objectives in support of assigned office mission and goals; effectively operate modern office equipment including computers and related software; demonstrate advanced keyboarding skills; compile complex and confidential information, maintain complex and college-wide records, and prepare a variety of complex reports; analyze complex situations quickly and objectively and determine proper course of action; plan, organize and schedule complex priorities in the office; establish and maintain effective working relationships with those contacted in the course of work; demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Demonstrated experience and ability to support an executive level office.

Experience in working with academic and student services programs and departments.

Excellent writing, presentation, and communication skills.

In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.

The Contra Costa Community College District (CCCCD) first opened its doors in 1949. It is one of the largest multi-college community college districts in California. CCCCD serves a population of 1,019,640 people, and its boundaries encompass all but 48 of the 734-square-mile land area of Contra Costa County. The Contra Costa Community College District includes three community colleges – Contra Costa College, Diablo Valley College and Los Medanos College. The District Office is located in historic downtown Martinez.

 

The mission of the Contra Costa Community College District (District) is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understand that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.

 

The Senior Executive Administrative Assistant provides responsible confidential professional administrative and technical support to the College President, relieves the College President of routine administrative details and assumes responsibility for special projects as assigned. This position may exercise direct supervision over assigned lower-level clerical support personnel and perform other related duties as assigned.
 
 

About the College 

Contra Costa College (CCC) is the oldest and most diverse of the three colleges in the Contra Costa Community College District. A proud Hispanic Serving Institution, serving predominantly Latinx, African American and Asian students, CCC is situated in a socioeconomically diverse, resilient, largely immigrant and multilingual, culturally vibrant community. The College is located on 83 acres of a beautiful, naturally landscaped site accentuated by Wildcat Creek running through the rolling hills of San Pablo and Richmond (eight miles from Berkeley and 18 miles from San Francisco). Since opening in 1949, CCC has provided exemplary educational services as the only institution of higher education in the West County area. CCC serves more than 7,000 students each year, with superior faculty and staff dedicated to creating a premier learning environment. Both CCC and the District take great pride in their effective participatory governance structures and processes.

 The campus has recently undergone significant renovation, including a remodeled physical education and athletic facilities, a new general education building, science center, and a college center that houses student activities, campus administration, a bookstore, cafeteria, and a new facility for the culinary arts program including a student-run restaurant. 

 

CCC has been recognized for many of its academic and career education programs locally, statewide and nationally. The Center for Science Excellence, a mentoring program providing a solid foundation in the sciences, mathematics and engineering, as well as transfer preparation, is funded through multiple grants including the National Science Foundation. One of the fastest growing curricula is that of “green energy” programs. The Career Education (CE) experience at CCC is notable for the Electric/Hybrid Automotive Technology Program and offers the only Hybrid Technician Certification in the Bay Area. 

CCC recently completed a highly successful reaccreditation process, with no negative college-level findings from the Accrediting Commission of Community and Junior College (ACCJC).

 

 

Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.

Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.



Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.



Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).



Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.



Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50. (All confidential, supervisory and management positions are exempt from union membership)



For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:

Classified Employees Local 1 Contract (Article 20-Benefits):

http://www.4cd.edu/hr/localonecontract/2015-2018%20Local%201%20Contract.pdf


Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):

http://www.4cd.edu/gb/policies_procedures/MANUALS/MSC_08.pdf

All job offers of employment are conditional upon the applicant’s satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.

In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to slever@4cd.edu. For administrative purposes, requests must be made at the time of application.

N/A

It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.