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Administrative Assistant (Part Time)

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University of Notre Dame

Job Description

A Message from the University

All University of Notre Dame faculty and staff are required to be vaccinated against COVID-19 and provide verification of full vaccination. Faculty and staff may apply for an exemption from the vaccination requirement for medical, religious, or other strongly held beliefs.FAQ

Job Title

Administrative Assistant (Part Time)

Job Description

The Administrative Assistant is a part-time position that provides administrative support to University of Notre Dame’s iNDustry Labs. The Administrative Assistant will assist the iNDL team, including Faculty Director, Executive Director, Associate Director, Communications Manager and Engineers in Residence. Responsibilities include answering the department phone and email, scheduling meetings, assisting with ongoing projects, supporting departmental budget activities, and helping with the coordination of events. This is a limited-term position with an end date of 6/30/25; however, there may be an option for renewal.

Responsibilities:
  • Provide administrative support for iNDL team, including Faculty Director, Executive Director, Associate Director, Communications Manager and Engineers in Residence as needed.
  • Answer the office email, phone and voicemail.
  • Submit check requisitions, expense reports, bank deposits, and vending and supply orders. Make monthly bill payments, track and order office supplies, and request necessary office maintenance and equipment.
  • Schedule meetings and assist with events. This may include reserving rooms, placing food orders, and assisting with event set up and clean up.
  • Track, request, update, and disable Industry Innovation Fellow account access, including NetID and ID card access as necessary. Coordinate technology needs..

Minimum Qualifications

  • High school diploma or GED.
  • 1-2 years of relevant experience.
  • Ability to multi-task and work independently.
  • Strong knowledge of a variety of software applications, including Google Suite (Mail, Calendar, Docs, Slides, Sheets) and Microsoft Office (Word, Excel, PowerPoint).
  • Strong typing skills and attention to detail.
  • Strong written and verbal communication skills and ability to communicate with a broad range of audiences and stakeholders.


Department

Industry Labs (38017)

Department Website

https://industrylabs.nd.edu/

Family / Sub-Family

University Operations / Administrative Operations

Career Stream/Level

NIC 2 Coordinator

Department Hiring Pay Range

Up to $25.70, Commensurate with experience

Pay ID

Semi-Monthly

FLSA Status

S4 - PT Non-exempt Hourly

Job Category

Office/Clerical

Job Type

Part-time

Schedule: Days of Week & Hours

This is a part-time position, up to 20 hours per week.

Job Posting Date (Campus)

02/16/2023

Job Posting Date (Public)

02/16/2023

Job Closing Date

03/02/2023

Posting Number

S23740

Quick Link for Internal Postings

https://jobs.nd.edu/postings/29739

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