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Administrative Assistant- Health Sciences
Job Description
Administrative Assistant- Health Sciences
Full Job Description
Position Information
Posting Number
2010541
Position Title
Administrative Assistant- Health Sciences
General Statement of Function
Performs a variety of associated administrative, fiscal, staff support, to include recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. May coordinate specified administrative activities and reporting across multiple organizational units within a department. Provides backup support to fill in for various areas during summer vacations for the months of June and July to support the Ridgeland Campus.
Job Description
1. Provides administrative support for administration, faculty, and staff.
2. Provides information regarding the health science programs, by phone, in person, and through written correspondence. Advises prospective students regarding whether transcripts and ACT scores have been received.
3. Tracks application data used in the selection of applicants for health science programs classes, based on criteria set by the program. Corresponds with applicants accepted, denied and re-admitted to the programs.
4. Creates and maintains files on health science students who apply for and are accepted into programs on the Ridgeland campus.
5. Creates and maintains program files. Collects, maintains and compiles data for reporting to accrediting agencies. Assist director in assimilation of data. Assist in production of Accrediting Reports for IHL, and other accrediting bodies. Assists with the maintenance of clinical contracts for various agencies within the health science programs.
6. Requisitions office/health science lab supplies and testing materials. Monitors to see that all supplies are received. Corresponds with purchasing and accounts payable to see that purchase orders are completed.
7. Order and maintain inventory.
8. Build classes as required in Banner.
9. Run daily and weekly reports for maintenance of instructional procedures.
10. Maintain personnel files and credentials.
11. Process graduation applications for Directors to analyze.
12. Assist with instructor evaluation process as needed.
13. Organize and assist with CTE and college functions and events.
14. Assist with registration and other campus events or activities.
15. Answers main switchboard and relieves receptionist as needed.
16. Provides backup support for areas during summer vacations.
17. Performs miscellaneous job-related duties as assigned.
Qualifications
Associate degree preferred
or
High school diploma or GED; at least 2-3 years of experience that is directly related to the duties and responsibilities specified.
or
High school diploma or GED; at least 2-3 years of experience that is directly related to the duties and responsibilities specified.
Licenses, Certificates or Registrations
Knowledge, Skills and Abilities
- Ability to gather data, compile information, and prepare reports.
- Records maintenance skills.
- Ability to communicate effectively, both orally and in writing.
- Skill in the use of personal computers and related software applications.
- Database management skills.
- Skill in organizing resources and establishing priorities.
- Demonstrated ability to maintain confidentiality.
- Ability to make administrative/procedural decisions and judgments.
- Ability to create, compose, and edit written materials.
Special Instructions to Applicants
| For consideration, a completed Holmes Community College on-line employment application is required. In order to complete the application process, please be prepared to upload a copy of your official college transcript(s). You will have the opportunity to attach a resume and cover letter if you wish.
In the event you are determined to be the candidate of choice, you will be required to submit official transcripts as part of finalizing your employment status
In the event you are determined to be the candidate of choice, you will be required to submit official transcripts as part of finalizing your employment status
Location
Ridgeland
Posting Date
02/14/2023
Closing Date
Open Until Filled
No
Job Classification
Support Staff
Position Category
Full-time
Position Type
Day
Proposed Pay Range/Minimum Salary
Contact(s)
Dr. Don Burnham
Vice President of Ridgeland Campus
Holmes Community College
412 W. Ridgeland Ave.
Ridgeland, MS 39157
Vice President of Ridgeland Campus
Holmes Community College
412 W. Ridgeland Ave.
Ridgeland, MS 39157
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