Fellowship Administrator

Job Description


Full Time


Job Summary

Applies knowledge about curriculum, requirements and educational activities to coordinate professional health education programs. Coordinates and maintains program operations, which may include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.

The Fellowship Administrator manages a range of responsibilities associated with the Endocrinology and Rheumatology fellowship programs, including coordination of the application process, interviewing schedule, and daily activities required to support the fellowship programs and maintain the accreditations. The incumbent’s role is critical in managing the program participants' needs, programmatic reporting needs, contacts within the Department of Medicine, campus departments, and other University departments.  Working with a high degree of independence and superior communications skills, it is critical that the Fellowship Administrator successfully meets all objectives in order for the Endo/Metab and Rheum divisions to achieve our education mission.  These responsibilities include compliance and accreditation; oversight of the application, orientation, and reporting processes; and working with division and departmental leadership to engage in strategic planning and development. 

This position is expected to be 80% on-site and 20% remote work.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up):TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Division of Endocrinology and Metabolism, as well as the Rheumatology Division, are a part of the Department of Medicine (DOM) at UCSF. The mission of both the Endo/Metab and Rheum Divisions includes research, teaching and patient care.  The Divisions have activities at multiple sites including the Parnassus, Mt. Zion, and San Francisco VA campuses. The Divisions run several clinical practices in multiple sites, conduct basic and clinical research, and educate medical students, residents, clinical fellows and postdoctoral scholars through ACGME and non-ACGME training programs.  In addition, the Division have significant financial and administrative relationships with the Department of Medicine (DOM) and the UCSF Medical Center, as well as clinical, federal, and privately supported research programs.

Required Qualifications

  • Bachelor's degree in related area and three or more years of relevant experience and / or equivalent experience / training
  • 3 or more years working knowledge and prior experience as a fellowship administrator
  • Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry
  • Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program
  • Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking
  • Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues
  • Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines
  • Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience
  • Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems

Preferred Qualifications

  • Master's degree in related area preferred
  • Broad knowledge of department, organization, HR and UC policies and processes, including knowledge of all relevant federal, state, and local laws and regulations such as national accrediting organizations (ACGME) and state and federal licensing and regulatory offices

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title


Job Category

Professional (Non-Clinical)

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)


Parnassus Heights (SF), San Francisco VA Medical Center

Additional Shift Details

Monday-Friday 8:00am-5:00pm; This position is expected to be 80% on-site and 20% remote work.

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