The Secretary to the Executive Director of Facilities assists with the administration of the daily operations of the office.

High School diploma or equivalent and two years of clerical and general office experience; or Associate Degree or equivalent (60 college credit hours)
Knowledge of general office equipment to include copier, fax machine, and multi-line telephone
Proficiency with related computer applications including Microsoft Office
Excellent communication and interpersonal skills
Strong organizational skills

Associate’s degree or higher
Experience working with a computerized time clock

Assist the Executive Director with the administration of the daily operations of the office and provide support to the Facilities department and personnel
Provide primary reception services to the department to include answering telephones and greeting visitors
Request, record, and maintain records for all purchase orders for the department
Keep records of expenditures and monitor account balances; record all interdepartmental charges
Complete time sheets for departmental employees from time clock records, maintain leave records, and submit payroll for the department
Maintain schedule of vehicle usage to include issuance of gas cards
Receive and record all work orders
Maintain inventory of office equipment
Other duties as assigned

Frequently moves equipment or paperwork weighing up to 25 pounds
Must be able to remain in a stationary position 50% of the time
Use of manual dexterity
Repetitive use of a keyboard at a workstation
The person in this position frequently communicates with others; must be able to exchange accurate information
The person in this position needs to occasionally move from office to other locations on campus

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume.

If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.